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IBM Partner Pavilion 2.5 - page 1
I nst all ati on and Adm inistratio n Guide R E L E A S E 2.5 ...
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IBM Partner Pavilion 2.5 - page 2
COPYRIGHT Under the copyright laws, neither the documentation nor the software may be copied, photocopied, reproduced, translated, or reduced to any electronic medium or machine-readable form, in whole or in part, without the prior written consent of Lotus Development Corporation, except in the manner described in the documentation. © Copyright 19 ...
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IBM Partner Pavilion 2.5 - page 3
12 Using more than one Central on a server .. 12 Establishing access for the LearningSpace Admin group .................. 11 Assigning access to LearningSpace files .... 11 Update server document ............ 8 Open Install.nsf from the CD .......... 8 Shut down and restart the Notes server process ................. 7 Installing files on the server ...
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IBM Partner Pavilion 2.5 - page 4
41 Adding students to a course .......... 40 Adding participants to the Name & Address book ............ 40 Managing course enrollment ............ 39 Creating an open or closed course environment ............. 38 About open and closed course environments ............. 37 Assigning instructor and administrator roles .............. 36 Guidelines ...
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IBM Partner Pavilion 2.5 - page 5
This chart presents roles and responsibilities for those creating, developing, teaching, and participating in LearningSpace™ courses. Fo r m ore in fo rm ati on abou t Lea rni ngS pace , c on tact ei th er Lotu s Dev el opm ent, your local Lotus Authorized Reseller, or visit us on the World Wide Web at http://www.lotus.com/learningspace. Getting ...
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IBM Partner Pavilion 2.5 - page 6
This guide describes the process for installing LearningSpace Release 2.5 and creating and administering LearningSpace courses. It has five chapters: Chapter 1: Getting Started Chapter 2: Installing the LearningSpace Files onto a Server Chapter 3: Creating a Course with LearningSpace Central Chapter 4: Upgrading a Course Chapter 5: Administering a ...
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IBM Partner Pavilion 2.5 - page 7
This chapter provides general information on LearningSpace and the installation and course creation processes. About LearningSpace LearningSpace is a Notes application that allows you to create, conduct, and administer courses. A LearningSpace course consists of five Notes databases. Together, they provide an interactive environment for teaching an ...
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IBM Partner Pavilion 2.5 - page 8
Designer – Designs the content, flow, and appearance of the course. Instructor – Conducts the course; interacts with students. Student – Participates in the course. Note The instructor frequently assumes the role of designer. This guide and LearningSpace Help assume that the role of instructor and designer are combined and refer to them both ...
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IBM Partner Pavilion 2.5 - page 9
Set the LearningSpace Admin group to have “Create new databases” permission on the server on which the LearningSpace files will be installed. Set the LearningSpace Admin group to have “Create new replicas” access to the servers on which replicas of the course databases will be created. For more information about becoming a member of ...
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IBM Partner Pavilion 2.5 - page 10
Notes client software Notes Release 4.51 or higher Web browsers Netscape Navigator 3.x, 4.x, Microsoft Internet Explorer 4.x Note Instructor and administrator tasks require that you access a course using a Notes client rather than a Web browser. What’s on the LearningSpace CD? The LearningSpace CD contains the five LearningSpace template database ...
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IBM Partner Pavilion 2.5 - page 11
customize design aspects of LearningSpace databases. For information about using the customization library databases, see the LearningSpace on-line Instructor Help. install.nsf and upgrade.nsf – These databases allow easy installation of the LearningSpace files. The Install database is used for initial installation of the LearningSpace files. The ...
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IBM Partner Pavilion 2.5 - page 12
The LearningSpace Instructor Guide and on-line Instructor Help include the following chapters/categories: LearningSpace Instructor Guide Working with a course The LearningSpace Welcome page Designing a Course Schedule Adding Course Materials to the MediaCenter Creating and Maintaining Participant Profiles Using the Cours ...
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IBM Partner Pavilion 2.5 - page 13
This chapter contains information on how to prepare your environment for LearningSpace and how to install LearningSpace files onto a server. If you are upgrading from Release 2.0 to Release 2.5 If you are upgrading to LearningSpace Release 2.5, delete the Release 2.0 template files before installing the Release 2.5 templates on the server hard driv ...
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IBM Partner Pavilion 2.5 - page 14
Shut down and restart the Notes server process Before beginning the installation, shut down the Notes server process and restart it. Perform this step from the server, not from a workstation. 1. At the server console, type exit and press ENTER . The server shuts down. 2. Double-click the Notes Domino icon to restart the server. Open Install.nsf fro ...
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IBM Partner Pavilion 2.5 - page 15
3. Enter the name of the LearningSpace Installation directory. The LearningSpace Installation directory is the subdirectory of the Notes data directory where LearningSpace Central resides. All courses that are administered through Central and all related files reside in subdirectories of the LearningSpace Installation directory that you name. If yo ...
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IBM Partner Pavilion 2.5 - page 16
Later, when creating LearningSpace courses, you will use Central to save each new set of course databases in a separate subdirectory under the LearningSpace Installation directory. Figure 1 represents the placement of LearningSpace files and subdirectories: Figure 1 LearningSpace Directory Structure 10 LearningSpace Installation and Administration ...
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IBM Partner Pavilion 2.5 - page 17
Update server document To enable proper Web client access to the server, you have to update the server document as follows. 1. Open the Name & Address book on the server where you are installing LearningSpace. 2. In t he Se rv er S e rv er s vie w, ope n an d e di t t h e se rver do cu me nt for the server where you are installing LearningSpac ...
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IBM Partner Pavilion 2.5 - page 18
5. In the Description field, enter Access to LearningSpace Central . 6. In the Members field, enter your name and those of any others who will be using Central to create and administer LearningSpace courses. If your site uses hierarchical names, use the person’s full hierarchical name. For example: Sandy Bingham/Acme/Education. 7. Save and close ...
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IBM Partner Pavilion 2.5 - page 19
This chapter describes the process of using LearningSpace Central to create LearningSpace courses. Note It is recommended that you perform the procedures in this chapter from a workstation connected to the server where LearningSpace is installed rather than from the server itself. This chapter includes the following topics: Adding the LearningS ...
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IBM Partner Pavilion 2.5 - page 20
About creating a new course using Central To use Central to create a course, you must: Be a member of the LearningSpace Admin group in the server Name & Address book or be entered in the Access Control List (ACL) for Central as a Mana ge r with the [Ins tr uc tor St aff ] role se le cte d. For more in for ma ti on, see “Assigning access t ...
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IBM Partner Pavilion 2.5 - page 21
If you make a mistake or want to review the options you selected, you can return to previous dialog boxes by choosing “Back” and clicking OK. Creating a new course 1. Open LearningSpace Central. If this is your first time opening Central, a banner appears with information about Central. Press the ESC key to close the banner. 2. Click the Admini ...
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IBM Partner Pavilion 2.5 - page 22
New Course Options 1. Select an option for how you want to create the course. Create new blank course – creates a course from the LearningSpace templates. The course is created with whatever options you specify and has no documents. Create from CoursePack – creates a course from a “packed” course. The new course inherits all the settings an ...
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IBM Partner Pavilion 2.5 - page 23
customization library. The new design library will be based on the existing default design library, so whatever changes you have made to the default library will serve as the starting point for the new library. Note The design of the new course will not be updated with the design library until the template refresh process is run on the server. Usua ...
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IBM Partner Pavilion 2.5 - page 24
Course Information The following is the Course Information dialog box: 1. In the Name of Course field, enter the full name of the new course. For example: Time Management Skills 2. In the Title for Databases field, enter the name you want to appear on the database icons for the new course. The name is limited to a total of 20 characters, including ...
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IBM Partner Pavilion 2.5 - page 25
Course Locations The illustration shows the Course Locations dialog box: 1. In the Default directory field, enter the subdirectory where you want the course to be stored. When LearningSpace was installed, a subdirectory was created under the Notes data directory. Typically, the name of this subdirectory is “lspace, ” ho wever you coul d hav e n ...
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IBM Partner Pavilion 2.5 - page 26
3. If this course will not be using assessments, deselect the “Enable Assessment Manager?” option. Otherwise, leave this option selected. Tip If you are not sure whether instructors will want to use the utilities in the Assessment Manager, accept the default setting. Instructors can change this option later. 4. Click OK. Schedule options 1. Cho ...
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IBM Partner Pavilion 2.5 - page 27
MediaCenter option 1. If you want to enable the course designer to allow students to create or join discussi on s from MediaCenter documents, leave the “Show Start/Join Discussion buttons” option selected. Otherwise, deselect this option. 2. If you want students to be able to create their own annotations to MediaCenter documents, leave the “S ...
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IBM Partner Pavilion 2.5 - page 28
Course Access 1. In the Administrators Names list, enter the names of administrators for the course. Separate each name with a comma. Click the pop-up list button to select names from the Name & Address books. You can select individual or group names, and then click the Add button. Click the pop-up list button at the top to switch between Name ...
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IBM Partner Pavilion 2.5 - page 29
To add instructors to a course, they must first be listed in the Name & Address book on the server. You do not have to add instructors to a course now. For more information about adding instructors to a course once a course has been created, see “Managing course enrollment” in Chapter 5. Instructors can see views and access options in cours ...
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IBM Partner Pavilion 2.5 - page 30
Additional options 1. In the “Servers to Install Course on” field, enter the names of each server where the course databases will be replicated. Separate each server name with a comma. If y our site use s hie ra rchic al na me s, make su re y ou use t he f ull h ier arch ica l name for each server (for example: ServerWest/Acme/Education). Click ...
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IBM Partner Pavilion 2.5 - page 31
Summary The Summary dialog box allows you to review the options you selected in the course creation procedure. Click the Course Description button to see the course description (unless you deferred its creation). Click the Names buttons to see the list of administrators, instructors, or students. To create the course, click OK. LearningSpace create ...
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IBM Partner Pavilion 2.5 - page 32
If you chose not to add the course database icons to your workspace, you can do so at any time (assuming you have created the course databases). For more information, see “Adding database icons to your workspace” in Chapter 5. Once you have created the course databases, course instructors can use the databases to create the contents of their co ...
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IBM Partner Pavilion 2.5 - page 33
This chapter describes how to upgrade courses created using LearningSpace Release 2.0. Upgrading a Release 2.0 course These are the steps you must perform to upgrade a Release 2.0 course to Release 2.5: Shut down and restart the Domino server. Install the new versions of the LearningSpace files on the server. Replace the design of your ...
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IBM Partner Pavilion 2.5 - page 34
Installing LearningSpace files on the server If you haven’t already done so, install the latest LearningSpace files onto your server. The following procedure works for Notes clients and servers running OS/2, Windows 95, or Windows NT. Note for users installing from a UNIX Notes client: Before you can install the LearningSpace files using a UNIX N ...
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IBM Partner Pavilion 2.5 - page 35
3. Select your server as the template server. This will give you a list of template files to use. Scroll down to the LS Central R2.5 template. 4. From the list of templates, select the LS Central R2.5 template. 5. Click Replace. You will be prompted with a warning that the design will be changed. 6. Click Yes. Replacing the design of the Multimedia ...
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IBM Partner Pavilion 2.5 - page 36
4. Choose Actions - Replace with current template. This runs an automatic process that upgrades the design templates of the course databases to Release 2.5. 5. When the warning appears, read it, and then click OK. 6. Click OK when the message appears with a reminder about adding administrators. Creating new local replicas of the upgraded course dat ...
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IBM Partner Pavilion 2.5 - page 37
3. In the Discussions view, select the private documents you want to copy to the upgraded course. For multiple selections, hold down the SHIFT key as you click on documents. 4. Choose Edit - Copy. 5. Close the database. 6. You can now remove the old database icon from your Notes workspace. Choose Edit - Clear, and then click Yes, to remove the old ...
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IBM Partner Pavilion 2.5 - page 38
This chapter provides information about using LearningSpace Central to perform a variety of administrative functions. To per for m th e pro ce dures i n th is cha pte r, y ou mu st be eit her a n adm in is tra to r fo r th e c o u rs e o r an in st ru ct or w it h Man age r ac ce s s to th e co ur se da ta ba s es . Fo r mo re in fo rm ati on o n a ...
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IBM Partner Pavilion 2.5 - page 39
Set the LearningSpace Admin group to have “Create new database” access to the server. “Create new database” access is set in the server document in the server Name & Address book. For more information, see the Notes Administrator’s Guide . 1. In Notes, open LearningSpace Central. 2. Click the Administrator Tools button. Courses wi ...
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IBM Partner Pavilion 2.5 - page 40
Adding database icons to your workspace If yo u cho se no t to add th e cou rse dat abase i cons to y our w orks pace du ring the automatic cou rse creation pro ces s, yo u can do so lat er usin g Central. Note You can also perform this operation manually. For more information, see Notes Help. 1. In Notes, open LearningSpace Central. 2. Click the A ...
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IBM Partner Pavilion 2.5 - page 41
3. Set the “Check passwords” option to Enabled. 4. (UNIX servers only) In the HTTP Server section of the document, enter the common name of the server in the Host Name field. Make sure you use the exact case when entering the server name. The “co mmon na me” is the ser ve r nam e witho ut the hiera rchic al p art s. For exa m ple , if the h ...
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IBM Partner Pavilion 2.5 - page 42
Tip If you are not sure of the scope of a particular instructor’s role in a course, assign Editor access. If it becomes apparent that expanded access is needed, you can change the access level at any time. For more information, see “Assigning instructor and administrator roles” in this chapter. Assigning instructor and administrator roles You ...
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IBM Partner Pavilion 2.5 - page 43
7. If the instructor will be performing administrative or course design tasks in addition to facilitating the course, select Manager from the Instructor Access pop-up list. Otherwise, select Editor. Tip If you are not sure of the scope of a particular instructor’s role in a course, assign Editor access. If it becomes apparent that expanded access ...
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IBM Partner Pavilion 2.5 - page 44
Creating an open or closed course environment 1. In Notes, open LearningSpace Central. 2. Click the Administrator Tools button. 3. Select the course you want to modify. 4. Click the Edit Course button. The Course Profile document opens. This document lists the current values of the course attributes. 5. Click the icon to the left of the Additional ...
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IBM Partner Pavilion 2.5 - page 45
Managing course enrollment In a closed course environment, all course participants must be enrolled in the course. All participants accessing a course in a closed environment, whether they access the course using Notes or a Web browser, must be listed in the Name & Address book. The Name & Address book is the source from which you draw name ...
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IBM Partner Pavilion 2.5 - page 46
over the Web are prompted to enter their name (as it appears in the User Name field in the Name & Address book) and their password (as it appears in the HTTP password field). Important Make a written record of all HTTP passwords you assign. When you save the Person document in the Address book, it will be encrypted. You must have a written reco ...
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IBM Partner Pavilion 2.5 - page 47
You can also type a participant name into the list. Make sure you enter the participant’s user name as specified in the Name & Address book. Enter one name per line. If your site uses hierarchical names, make sure you enter the participant’s full hierarchical name. 7. Repeat Step 6 until all the names have been added. 8. Click OK. 9. Click ...
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IBM Partner Pavilion 2.5 - page 48
LearningSpace Modules — Access and Uses Creates and grades quizzes and exams Creates and summarizes surveys Posts assessments and surveys to the Schedule Grades short answer questions on exams and quizzes Views grades E-mails grades back to participants Assigns a general grade (that is, for course participation) Pr ...
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