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Polaroid P4000 - page 1
P4000 Printer Guide 566372-002 Rev B January 2006 ...
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Polaroid P4000 - page 2
Information resources for the P4000 ID card printer: Installation T o install one printer to a PC using a USB ca ble, see the Installation Map, shipped at the t op of the printer carton. For detailed installation information or for special situations (such as network inst allation ), see e-Guide/ InfoCent.chm on the driver CD-ROM. Message Help If y ...
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Polaroid P4000 - page 3
539335-401 Rev A Page iii Contents About the printer . . . . . . . . . . . . . . . . . . . . . . . . 1 Loading cards . . . . . . . . . . . . . . . . . . . . . . . . . . 5 Loading print ribbon . . . . . . . . . . . . . . . . . . . . . . 7 Check the PC connection . . . . . . . . . . . . . . . . . 9 Power on the printer . . . . . . . . . . . . . . . . ...
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Polaroid P4000 - page 4
Page 1 About the printer The outside of the printer Duplex Module: Opt ional module at the back of the printer . Printer Cover . Latch: Lift the latch to open the prin ter cover . Input Hopper: Open the cover to load blank cards. Output Hopper: Remove comple ted cards. Ready butt on: Push to p ause or resume the printer . The status light helps you ...
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Polaroid P4000 - page 5
Page 2 Ports are located on the left side of the printer . USB Data Port: Connect the data cable to the printer . ALL printers have this port. Manual Advance Knob: Use to move a card in the printer or to turn rollers. Power Receptacle: Plug in the power supply to power on th e printer . Cable Guides: Hold the da ta cable securely . Security Lock Re ...
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Polaroid P4000 - page 6
Page 3 The inside of the printer Cover Arm: Holds the cover and printhead cartridge in p lace. Printhead Cartridge : Applies the image to the card. The label includ es ”Y MC” for color or “K” for monochrome printheads. Print Ribbon Cartridge (shown with color print ribbon). Printer Label: Includes the serial number and model informati on (l ...
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Polaroid P4000 - page 7
Page 4 Features and options Features and options are ide ntified on the prin ter label. • Printers with “U” printing can print one color (monochr ome) only . Printers with “C” printing are full-color or monochrome printing . • All P4000 ID card printers have a USB co nnection . • P4000 ID card printers can include a duplex (2) module. ...
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Polaroid P4000 - page 8
Page 5 Loading cards 1 Open the input hoppe r cover . 2 Remove cards from the original package. Tip s: Handling cards • Cards can stick together: Slide or fan ca rds to separate the edges. • Do not touch the surface of cards be fore printing them. (Oils on hands will reduce printing quality .) • Handle cards by the edges or wear gloves. • O ...
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Polaroid P4000 - page 9
Page 6 3 Place the cards in the input hopper . The diagram shows the ty pical locations for the magnetic stripe and smart card chip. 4 Push the input hopper cover close d until it latches. See Info Central for current information about cards to use in the printer . ...
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Polaroid P4000 - page 10
Page 7 Loading print ribbon 1 Open the printer cover . 2 Remove the ribbon cartridge. 3 Remove both used ribbon spools fr om the cartridge (if present). Tip s: Handling print ribbon • Keep unused ribbon in the original package. • Don’t place ribbon on a dusty or dirty surf ace– dirt could damage the prin thead. 4 Run a cleaning card and rep ...
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Polaroid P4000 - page 11
Page 8 7 Replace the loade d ribbon cartri dge in t he printer . — Make sure bot h spindles rest in the black sup ports on the left side of the printer . — Make sure the ribbon cartridge handle rests in the supports on the right side of the printer . — Make sure to install the full, new spool toward the input hopper of the printer . 8 Close t ...
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Polaroid P4000 - page 12
Page 9 Check the PC connection The printer and PC are connected when the pr inter is set up. Before beginning card processing, make sure the connection is complete. The USB data cable should be connected t o a USB port on the PC and to the USB data port on the printer. The printer can be connected in these ot her ways: • Through a direct network ...
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Polaroid P4000 - page 13
Page 10 Power on the printer Plug in the printer to power it on. The printer does n ot have a power switch . 1 Make sure the power supp ly cord connects to the printer power receptacle (1). 2 Connect the power cord to the power supply (2). 3 Connect the power cord to the power outlet (3). 4 The printer powers on and initi alizes. Tip s for printer ...
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Polaroid P4000 - page 14
Page 1 1 S tatus light The front of the print er has a light that provides information about the current state of the printer . At startup, the status light displays steady amber for several seconds, a red-amber-green sequence, and t hen blinking green for several seconds. Wh en the printer is ready to print, the status light is stea dy green. St a ...
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Polaroid P4000 - page 15
Page 12 Blinking Amber The printer has an error . Check the following: • See the PC for a message. • If you used t he Power-on/Ready sequen ce to print a test card, check the prin ter for proble ms. • If you changed the printe r name, power the PC off and on. S teady Red The printer has a condition that re quires service or the printer did no ...
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Polaroid P4000 - page 16
Page 13 Opening Printing Preferences Begin with the printer conne cted to t he PC and powered on so values are saved correctly . 1 Choose S tart from the Windows task bar . 2 Choose Settings and then Printers (and Faxes). The Printers (and Faxes) window open s. 3 Click once on the PCID Driver printer icon to select it. — The driver must be instal ...
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Polaroid P4000 - page 17
Page 14 5 View settings or change settings. — Make sure that d river settings matc h printer features and sup plies used. — The Print Ribbon T ype setting is read fro m the printer and cannot be changed (for most connection types). — If you change the card design, review and update all settings fo r the new card design. — Use th e default s ...
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Polaroid P4000 - page 18
Page 15 Open the Printer T oolbox The Printer T oolbox icon is located in the lower rig ht corner of the Windows deskto p. The icon shows the status of communication between the print er and PC. See Info Central for details ab out the i con. By default, the Printer T oolbox dialog box is displaye d. If it is not, do one of the foll owing to display ...
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Polaroid P4000 - page 19
Page 16 The Printer T oolbo x displays: • The current state of communication betwe en the driver and printer. • Message text, if there are any messages. • The current port mode, whi ch can be USB, Shared Mode, or Directly Networked. • The pri nter type. • The driver and print er firmware version numbers. Communication automatica lly resum ...
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Polaroid P4000 - page 20
Page 17 Cleaning the printer Run a cleaning card and chan ge the cleaning sleeve whe n changing the print ribbon. Make sure that all cards sent to the printer have completed printing before cleaning. 1 Open the printer cover and remove the ribbon cartridge. 2 Remove the cleaning roller. 3 Open the input hoppe r cover. 4 Remove unprinted cards f rom ...
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Polaroid P4000 - page 21
Page 18 10 Slide the used cleaning sleeve off the spi ndle. 11 Discard the used cleaning card and us ed sleeve. 12 Place a new cleaning sleeve on the sp indle (1). 13 Remove the protective cover from the sleeve (2). 14 Insert the cleaning roller (with a new cle aning sleeve) into the printer (3). 15 Replace the ribbon cartridge, close t he printer ...
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Polaroid P4000 - page 22
Page 19 Printer supplies Ribbon kits and cleaning supplies are av ailable for the P4000 ID card printer. Ribbon kits contain a roll of print ribbon, a cleaning card , and a replaceable cle aning sleeve. For best resul ts, run a cleaning card and replace the cleaning sleeve each time you change the prin t ribbon. Color print ribbon Color print ribbo ...
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Polaroid P4000 - page 23
Page 20 Available monochrome colors include: Cleaning supplies In addition to the clea ning supplies included in the ribbon kit, it is recommende d that you order additional cleaning supplies to have on hand to address unusual situations. • A package of 5 replaceable cleaning sle eves is available. The part number is 3-1002 . • A package of 10 ...
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Polaroid P4000 - page 24
Page 21 Getting the most out of your printer T o get the best quality cards and to ma intain printer performance, follow t hese tips for success: • Use the best quality cards availabl e with a smooth, glo ssy PVC surface, and print them only once. Make sure options, such as a signa ture panel or a magnetic stripe, are high qualit y . • Match th ...
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Polaroid P4000 - page 25
Page 22 — Follow instructions carefully when replacing supplies, corre cting problems, cleaning the pri nter , and replacing parts. • Use cables that meet specificat ions and connect them correctl y . • Keep cards and supplies on ha nd and store them safely . • Keep the printer clean and keep th e area around the printer cle an. See Info Ce ...
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Polaroid P4000 - page 26
Page 23 T roubleshooting What is the problem? T ry this: 1 A message appe ars on the PC. • Click the Help button on the message box t o see possible causes and the solution for each cause. See the “Related T opics” to fix the problem. 2 The printed cards do not loo k the way that wa s intended. • If you moved the ribbo n while the printer w ...
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Polaroid P4000 - page 27
Page 24 5 The printer does not respond when printing a card or when clicking “Resume” on the Printer T oolbox. • Make sure the printer is plugged in. See ”Power on the printer” o n page 10 for more information. • Make sure the p rinter is connected to the co mputer . • If the S tatus Light on the printer is blinking amber (yellow), pr ...
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Polaroid P4000 - page 28
Page 25 Site requirements Operating environment • Relative humidity: 20% to 80% non-condensing • T emperature: 60° F to 95° F (15° C to 35° C) Electrical requirements • The external power supply is rated at 100-240 V AC, 50-60 Hz, 1.8 amp. (It adjusts to any power w ithin this range.) • Single phase, 3-wire, gro unded receptacle only . ...
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Polaroid P4000 - page 29
Legal Notices (FCC) Please note and heed th e W ARNING and CAUTION labels t hat have been placed on the equi pment for your safety . Please do not attempt to operate or repair this equipment withou t adequate train ing. Liability statement This product has been built t o the high standards of Polaroid ID Ca rd Systems. See Info Central for the stat ...
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Polaroid P4000 - page 30
4650 Executive Boulevard Fort Wayne, Indiana 46808 T oll free: 866-484-061 1 www .pol aroid-id.com Polaroid ®; TM: Polaroid and pixel design. January 2006 566372-002 Rev B Dealer informatio n: ...
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