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Manual Xerox 440

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  • Xerox 440 - page 1

    Xerox Document Centre 440/432/430/426/425/420 User Guide Xerox Document Centre 440/432/430/426/425/420 User Guide 604P00074 ...

  • Xerox 440 - page 2

    Xerox Document Centre 440/432/430/426/425/420 User Guide Prepared by: The Document Company Xe rox GKLS European Op erations Bessemer Road Welwyn Garden City Hertfordshire AL7 1HE ENGLAND © 2003 by Xerox Corporation. All rights reserved. Copyright protection claimed includes all forms an d matters of copyr ighted material and inform ation now allow ...

  • Xerox 440 - page 3

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page i Content 1 A bout This Guid e . ........... . ............... . ................ . ............. . .......... . 1- 1 Conventions . . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. ...

  • Xerox 440 - page 4

    Page ii Xerox Document Centre 440/432/430/42 6/425/420 User Guide Power Save Mode s .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 2- 1 0 Changing the Default Time S e t t ings .. . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... ...

  • Xerox 440 - page 5

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page iii Inserts . . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . ... 3- 42 Booklet Creation . . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . . ...

  • Xerox 440 - page 6

    Page iv Xerox Document Centre 440/432/430/42 6/425/420 User Guide Sending a Fax using Server Fa x . . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 4- 4 5 Standard Features - S e rver Fax . . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. ...

  • Xerox 440 - page 7

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page v Eras e ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . ... 6- 13 Output Format (or Fi l ing Setups ) . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . ...

  • Xerox 440 - page 8

    Page vi Xerox Document Centre 440/432/430/42 6/425/420 User Guide Completed Scan Jobs Que u e .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 7- 2 0 8 P rin t .......... . ............... . ................ . ............... . ............... . ................ 8- 1 Print Driver F ...

  • Xerox 440 - page 9

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page vii The High Capaci t y Feeder (optional ) .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . ... 10- 10 Auto Tray S w itchin g .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. ...

  • Xerox 440 - page 10

    Page viii Xerox Document Centre 440/432/430/42 6/425/420 User Guide Margin Shift ( D C440/432/430/425) . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . . 11- 3 1 Erase (DC440/432 / 4 30 / 4 25) . . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . ...

  • Xerox 440 - page 11

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page ix The Document Glass and Con s tant Veloc i t y Transport G las s . .. . .. . .. . .. . ... . .. . .. . .. 12- 3 The Control Panel and Touch Scree n . . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . ... . .. . .. . .. . .. . ... . .. . .. . .. 12- 4 The Document Feeder and Output ...

  • Xerox 440 - page 12

    Page x Xerox Document Centre 440/432/430/42 6/425/420 User Guide ...

  • Xerox 440 - page 13

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-1 About This Guide 1 About This Guide Welcome to the Xerox family of Do cument Centre products. This User Guide provides detailed information, technical specifications and procedural steps when using the integ rated features of the machine. ...

  • Xerox 440 - page 14

    Page 1-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Xerox Welcome Center If after product installation fu rther assistance is required, please call our experts using the Xerox We lcome Center telephone number. When tel ephoning, please quote the machine serial number, wh ich may be written in the space below. The serial number is loc ...

  • Xerox 440 - page 15

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-3 About This Guide Conventions Throughout this User Guide , you will find that some terms are used interchangeably: ¾ Paper is synonymous with me dia . ¾ Document is synonymous with original. ¾ Page is synonymous with sheet . ¾ Document Centre (DC) 440/ 432/4 30/426/425/420 is syno ...

  • Xerox 440 - page 16

    Page 1-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Bracket text typeface The [Bracket Text] typeface is used to emphasize the selection of a feat ure mode or butt on . Fo r ex am p l e: ¾ Select [Image Quality] . ¾ Apply the ne w settings. ¾ Select [Save]. Italic typeface The Italic typeface is used to emphasize a word or phrase. ...

  • Xerox 440 - page 17

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-5 About This Guide Notes Notes are statements that provid e ad dition al information. For example: NOTE: If the DC440/432/430/426/ 425/4 20 does not include the Finisher and/or High Cap acity Feeder , ignore the first step. Hints Hints help users pe rfo r m a tas k. Fo r exam p l e: HI ...

  • Xerox 440 - page 18

    Page 1-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Related Information Sources Information ava ilable for the Document Centre 440/432/430/ 426/425/420 consists of: -T h i s User Guide -T h e On-line Help system -T h e Document Centre 440/432/43 0/426/425/420 ST System Administ ration Guide -T h e Xerox CentreWare Cust omer Documenta ...

  • Xerox 440 - page 19

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-7 About This Guide Safety Notes Your Xerox product and supplies have been de signed and tested to meet strict safety re quirements. Th ese include safety agency appr oval, and co mpliance to established environmental standard s. Please read the following instructions carefully before o ...

  • Xerox 440 - page 20

    Page 1-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Use of an extension cord with this prod uct is not recommended or authorised. Users should check building codes and insurance requirem ents if a properly earthed extension cord is to be used. Ensure that the total ampere ratings of the products pl ugged into the extension cor d do n ...

  • Xerox 440 - page 21

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-9 About This Guide Never remove covers or gua rds that require a to ol for removal, unless directed to do so in a Xero x approved maintenance kit. Never defeat interlock switches. Machines are design ed to restrict opera tor access to unsafe areas. Covers, g uards and interlock switche ...

  • Xerox 440 - page 22

    Page 1-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Regulatory Information FCC Part 15 This equipment has bee n tested an d found to comply with the limits for a Class A digital device, pursuant to Part 15 of the FCC Rules. These limits are designed to provide reasonable protection against harmful interf erence when the equipment is ...

  • Xerox 440 - page 23

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-1 1 About This Guide FCC Part 68 Send Header Requirements Federal Communications Commission (F CC) regulations require all persons within th e Un ited States who send any message via a facsimile machine to include an ide ntifying message in the transmission. The message must clearly co ...

  • Xerox 440 - page 24

    Page 1-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide W ARNING:Ask your local telephone c omp any for the modular jack type inst alled on your line. Connectin g this machine to an unauthorize d jack can severely dama ge telephone comp any equipment. Y ou, not Xerox, assume all responsibility and/or liabi lity for any damage caused by ...

  • Xerox 440 - page 25

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-13 About This Guide The telephone company may make cha nges to its communications facilities, eq uipment, operations, or procedures. Such action must be reasonable , required in the operation of their busin ess, an d consistent with FCC rules. They must give you prior writt en no tific ...

  • Xerox 440 - page 26

    Page 1-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide equipment, or e quipment ma lfunctions, may give the telecommunications company cause to re quest the user to disconnect the equipme nt. Users should ensure fo r their ow n protection the elec trical ground connecti ons of the power utility, telephone lines and internal metallic wa ...

  • Xerox 440 - page 27

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-15 About This Guide The Center for Devices and Radiologi cal Health (CDRH) of the US Food and Dr ug Administration imp lemented regulation s for laser products on August 1 1976. These r egulations apply to laser products mar kete d in th e United State s.Th e la bel on the machine indi ...

  • Xerox 440 - page 28

    Page 1-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Environment a l Compliance Energy Star ® Xerox Corporation designe d this product to comply with the guidelines of the ENERGY STAR ® program of the Environmental Protection Ag ency. As an ENERGY STAR ® Partner, Xerox has dete rmined that this product meets the ENERGY STAR ® gui ...

  • Xerox 440 - page 29

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-17 About This Guide Illegal Copying Congress, by statute, has forbidden the copying of the following sub jects under certain circu mstances. Pena lties of fine or imprisonment may be imposed on those guilty of making such copies. ¾ Obligations or Securities of the United S t ates Gove ...

  • Xerox 440 - page 30

    Page 1-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Bills, checks, or drafts fo r money drawn by or on authorized officers of the Un ited States Stamps and other represen ta tives of value, of whatever de nominati on, which may be or have been issued under any Act o f Congress ¾ Adjusted compensation Certif icates for veterans of t ...

  • Xerox 440 - page 31

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1-19 About This Guide ¾ Badges, identification cards, passes or insignia s carried by military or Naval personnel, or by members of the various Federal Dep artment s and Bureaus, such as the FBI an d T reasury (u nless the photograph is or dered by the head of such Department or Bureau) ...

  • Xerox 440 - page 32

    Page 1-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Ground Fault Interrupter (GFI) If a fault is detected in the power supply to the Document Centre 440/432/430/4 26/425/420 , a Ground Fault Interrupter (GFI) device on the machine automatically re moves all electrical power. If power is interrupted, lo cate the GFI on the right side ...

  • Xerox 440 - page 33

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-1 Product Overview 2 Product Overview The Document Ce ntre 440/432/430/426/4 25/420 is not simply a conventional copier. It is a digital device capable of being used for copying, faxing, pr inting and scanning , dependent on the configura tio n. For more inf ormation on available optio ...

  • Xerox 440 - page 34

    Page 2-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Identifying the machine component s The following pages provide information abo ut the Document Centre components and control panel buttons as well as a description of the services and modes available. Contact the local Xerox Representative for more information. (under the document ...

  • Xerox 440 - page 35

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-3 Product Overview NOTE: The Document Centre 425 Digital Copier is also available as a single-sided copi er only . The Document Fee der will be replaced by a Document Glass Cover and a maximum of 2 paper trays will be ava ilable. Limited features will be available on this configuration ...

  • Xerox 440 - page 36

    Page 2-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Optional Component s The graphic below shows some of the optional components available. Depending on the Docume nt Centre configuration the following may be alr eady be av ailable. Duplex module ( DC420 /425 ) Makes two-sided copies from one- sided and/or two-sided documents. Refer ...

  • Xerox 440 - page 37

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-5 Product Overview Envelope Tray Enables the printing of addresses on en velopes as an alternative to using labels. It can hold a maximum of 70 envelopes of 24lb (substance 24) pape r at one time. The envelope tray can only be used in place of tray 1. Refer to “Paper and other medi a ...

  • Xerox 440 - page 38

    Page 2-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Editing Kit Allows editing tas ks to be carr ied out on part or all of a document. For more informa tion refer to “Edit ( optional)” on page 3-30. Fax The Fax option includes a digital mo dem with automatic fallback capability supporting baud rates of 2.4 kbps to 14.4 kbps on th ...

  • Xerox 440 - page 39

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-7 Product Overview Power ON/OFF Powering On Ensure that the DC440/432/4 30/426/425/420 is connected to a suitable power supply and th at the power cord is fully plugged in to the electrical outlet. For detailed technical info rmation, refer to “Specifications” on page 14-1 . The DC ...

  • Xerox 440 - page 40

    Page 2-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide DC426/420 The DC426/420 digital copier will ta ke approximately 59 seconds to power ON. On the DC426/420 the power switch is locate d on t he right hand side of the printer. ¾ Locate the ON / OFF switch. ¾ Switch to I to turn the machine on. ...

  • Xerox 440 - page 41

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-9 Product Overview Powering Off When powering off the DC440/432 /430/426/425/420 , the machine remain s on for a ppr oximately 10 seconds befor e the power is terminated . The machine is storing files a nd preparing for the shutdown. CAUTION: Failure to leave at least 20 secon ds betwe ...

  • Xerox 440 - page 42

    Page 2-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Power Save Modes The DC440/432/430/426 /425/420 has energy saver features which significantly reduce the power consumption during periods of inactivity. The Powe r Save Indicator is a light, located on the lower- left portion of the control pan el. The Power Save feature ope rates ...

  • Xerox 440 - page 43

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-1 1 Product Overview Stand-by Mode Prior to entering Low Power or Power Save (Auto Off/Sleep), the machine is in Stand-by Mode whenever it is not copying, faxing, scanning or printing a job. The touch screen is visible and ready to be pro grammed. Low Power Mode As delivered, the machi ...

  • Xerox 440 - page 44

    Page 2-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide queue (fax receive or network print) , or a fax or print job arrives in the print queue. The mach ine responds within one second and all the features are available within 50 seconds. NOTE: The machine will not exit Powe r Save (Auto Off/Sleep) mode if a fax job arrives and the fa x ...

  • Xerox 440 - page 45

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-13 Product Overview ¾ Enter the password using the keypad and select [Enter] . NOTE: User access to Setups is password protected . Plea se contact the Key O perator o r refer to “Se tups” on page 11-1 for assistance. ¾ Select [Machine Setup s] . ¾ Select [Timers] . ...

  • Xerox 440 - page 46

    Page 2-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ Select the option required. ¾ The touch scree n disp la ys the current timer va lue. Use the scroll buttons to apply the new setting and select [Save] . ¾ Select [Close] . ¾ Select [Exit] . The touch screen displays ‘Please wait...exit routine in progress’. Af ter a few s ...

  • Xerox 440 - page 47

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-15 Product Overview Recycled Paper The DC 440/432/430/4 26/425/420 has established performance with the use of recy cled paper with its consequent benefits to the environment. Xerox recommends the following recycled paper that can be obtained both through Xerox and many other office su ...

  • Xerox 440 - page 48

    Page 2-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Modes There are thre e mod es available on the machine: -F e a t u r e s - Job Status - Machine Status. The mode buttons access the screen s which enable users to program featur es, monitor the st atus of jobs on the machine and obtain general in forma tion abou t the DC440/4 32/43 ...

  • Xerox 440 - page 49

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-17 Product Overview Features button Select this button to access th e feature screens. Each “scr een” is accessed by a tab. The first screen for each tabbed feature contains all t he basic set tings required for each f eature. For example, the first Copy screen en ables programmi n ...

  • Xerox 440 - page 50

    Page 2-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Status button Use Job S t atus to check on the progr ess of a job and if necessary to change its position in a que ue . NOTE: The queues available are depen dent on the machine configuration. Print Queue Maintains pending and active jobs that are to be printed. Th ese include c ...

  • Xerox 440 - page 51

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-19 Product Overview scan jobs for delayed Embedded Fax jobs including send, Mailbox and polling reservation. Only outgoing Server Fax jobs will be displayed in this queue. Completed Fax Jobs Queue Maintains all Fax jobs that have been successfully completed, canceled by a user or cance ...

  • Xerox 440 - page 52

    Page 2-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Machine Information Displays the Customer Support Number, Machin e Serial Number, and Software levels. Paper Supply Status Displays the status of each pape r tray, the bypass tr ay, and the optional high capacity feeder. It also displays the size, type, and color of the media in ea ...

  • Xerox 440 - page 53

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-21 Product Overview Faults Displays a list of the six most recent faults, the date and time of the code and the stat us (active or cleared). Select the Fault Clearance Instructions button for assistance when clearing an active fault. Reports and Counters Print Report s Accesses the var ...

  • Xerox 440 - page 54

    Page 2-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - Printer Configuration - lists the status of the printer options, installed options, PCL options, PostScript options and connectivity options. NOTE: If enabled, the Printer Configuration R eport will automatically print after the machine has been successfully powered up. - PostScr ...

  • Xerox 440 - page 55

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-23 Product Overview NOTE: The Services button displays the number of copies/ prints mad e by the Xerox Service Represent ative working in the diagnostic s mo de . ¾ Select [Machine Status] . ¾ Select [Report s & Counters] . ¾ Select [Counters] . ¾ The ‘T otal Pages Printed’ ...

  • Xerox 440 - page 56

    Page 2-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide System controls Pause (Sto p) button - used to temporar ily sto p a job. Help (?) but to n - accesses additional information about a specific task. Language button - changes the tex t to an alternat ive language (when available). Access butto n - displays a pop-up login window to a ...

  • Xerox 440 - page 57

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-25 Product Overview Job Interrupt Job Interrupt is us ed to temp o ra rily su sp end th e cur re n t copying/printing to allow an ur gent copy job to be com pleted . When using job interrup t only a limited range of features will be available for progr amming. The System Administrator ...

  • Xerox 440 - page 58

    Page 2-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Auditron Access Screen The Auditron is a feature of the ma chine which automatically tracks usage. If Auditron is enabled, an account number must be entered. For account numb er allocation, or further information about th e Auditron , please contact the Key Operator. Whilst still l ...

  • Xerox 440 - page 59

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 2-27 Product Overview Information Sources In addition to the graphic and message display, the following information sources are designed to pr ovide guidance and information when making copies. Using the Help (?) button The Help (?) button on the control pane l, provides additional infor ...

  • Xerox 440 - page 60

    Page 2-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Labels Located on the machine at point- of-need throughout the machine, labels provide guid ance when, for example, clearing paper jams or loading d ocuments. User Documentation There are 2 books a vailable which fully descr ibe the operation of the system. - User Guide: All operat ...

  • Xerox 440 - page 61

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-1 Copy 3C o p y This chapter cont ains informatio n ab ou t th e Copy screen and the features av aila b le. ...

  • Xerox 440 - page 62

    Page 3-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Copying procedure Before mak ing copies on the DC440/432/430/426/425/420 , identify what is to be copi ed and the number of copies required. Use the following steps to make a copy using the Document Centre . NOTE: If the Auditron has been enabled on the machine , an account number m ...

  • Xerox 440 - page 63

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-3 Copy NOTE: T o reduce the risk of document feeder jam s, place folded or crease d document s on the Do cument Glass and make a copy . Replace folded or creased do cu ments with th e new copy . Documents should be 16 - 32lb (substance 16 - 32 ) and 8 1/2” x 5 1/2” through 8 1/2” ...

  • Xerox 440 - page 64

    Page 3-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide When Auto paper is se lected, the document feed er senses the size and orientation of the documents, then checks the paper trays to find one th at corresponds. The size and orientation a re displayed in the message area in the up per left hand corner of the touch scree n. NOTE: This ...

  • Xerox 440 - page 65

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-5 Copy . ¾ Raise the document feeder or the document glass cover , if fitted. Pic of document feeder being raised ¾ Place the document face down onto the documen t glass, aligned with the tip of the registration arrow ne ar the top left of the document glass. ¾ Lower the documen t f ...

  • Xerox 440 - page 66

    Page 3-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Constant Velocity Transport Glass The Constant Velocity Transport (CVT) glass is the narrow strip of glass located at the left hand side of the document glass. When documents a re fed from th e document feeder, the CVT glass automatically scans the images into memory, and does not a ...

  • Xerox 440 - page 67

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-7 Copy 3. Select the features The features available on the first Copy screen are those used most often. Many of the feat ures contain a selection called Other . Select this option to access additional programming options. NOTE: Only those features relevant to the machine configuration ...

  • Xerox 440 - page 68

    Page 3-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide For a more detailed explanation of the standard features available on the touch screen please refer to the following pages: - Output - page 3-10 - Sides Imaged - page 3-14 - Reduce / Enlarge - pa ge 3-16 - Paper Supply - page 3-1 8 - Image Q uality - page 3-20 4. Enter the quantity ...

  • Xerox 440 - page 69

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-9 Copy 5. Select St a r t 6. Identify the copy job in the Print Queue ¾ Select [St art] . Each document is scanned once only . The size and orientation are displayed in the uppe r left hand corner of the touch screen. If a resource problem or programming conflict prevents the job comp ...

  • Xerox 440 - page 70

    Page 3-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide S t andard Features - Copy Use the first Copy screen to select the stan dard features fo r a copy job. For more info rma tion about the features available refer to th e following: Output - page 3-10 Sides Imaged - page 3-14 Reduce / Enlarge - page 3-1 6 Paper Supply - page 3-18 Ima ...

  • Xerox 440 - page 71

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-1 1 Copy NOTE: The Left T ray will not be available when custom size paper h as been progr ammed. HINT : Use the Outp ut Ico n located on th e lo wer le f t hand sid e of the screen to quickly and easily switch from the Cent er T ray to the Lef t T ray . Collated This option delivers t ...

  • Xerox 440 - page 72

    Page 3-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Stapled (optional) If the Finisher has been fitted, the Stapled option will be available. NOTE: The F inisher is not available on the DC425 single- sided configuration. The Finisher can st aple either 8 1/2” x 11” x 17” in set s of 2 to 50 sheets of 20lb (sub stance 20) paper ...

  • Xerox 440 - page 73

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-13 Copy Convenience S t apler (optional) The Convenience S tapler is an optional extra a nd can b e insta lled if th e Convenience Shelf is fitted. It attaches to the right hand corner at the rear of th e shelf and is positioned so that document s can be stapled straight or at an angle ...

  • Xerox 440 - page 74

    Page 3-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Sides Imaged Up to 50 double-sided copies, ra nging in size from 8 1/2” x 5 5 1/2” through 11 x 17” can be ma de automatically from one or two-sided documents. • 1 1: single-side d copies from s ingle-sided d ocuments. • 1 2: double-sided copies from single- sided documen ...

  • Xerox 440 - page 75

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-15 Copy NOTE: The 2-sid ed option s ar e no t ava ila ble on th e DC425 single-sided configuration. Orientation Select the Other option to access the Orientation features. DC440/432/430/425 Select the Other option and then ei ther 1 2, 2 1 and 2 ‘ 2 to access the following orientatio ...

  • Xerox 440 - page 76

    Page 3-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Portrait ImagesL andscape Images . DC426/420 select the Other option and t hen 1 2 to access the following orientation opti ons available: Head to Head — the output will be the same orientation as the documents. Head to Toe — the output will be rotated 180 o . NOTE: Insert s ca ...

  • Xerox 440 - page 77

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-17 Copy Reduce / Enlarge options 100% size for size copies. Auto automatically reduce s / enlarges a document to fit on the paper size selected. NOTE: When Auto Reduce/Enlarge is selected , the machine automatically selects 8 1/2” x 1 1” long edge feed paper . If selecting Auto Red ...

  • Xerox 440 - page 78

    Page 3-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide HINT : T o save time use the po p- up keypad on the to uch screen instead of th e scroll buttons to inser t values. Select the display box for the size selectio ns (the small rectangle to the left of the scroll buttons) and a keyp ad will be displayed. Enter the values and select S ...

  • Xerox 440 - page 79

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-19 Copy NOTE: The size and orientation is deter mined for all trays except the Bypass T ray . Paper Supply options Auto accepts the default setting (standar d white paper) for the pa per supply. If a specific paper size is not selected, the DC440/432/ 430/426/425/420 defaults to the si ...

  • Xerox 440 - page 80

    Page 3-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Image Quality Use the image quality settings to adjust the qu ality of the output. Image Quality options Text used for scanning text, solids, line art and ha lftones. Auto automatically adjusts the ima ge quality based on the attribu tes of the document. Auto can a l so be used to ...

  • Xerox 440 - page 81

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-21 Copy Added Features - Copy The Added Feature s tab offers addit i on a l pro gr am m i ng features fo r a copy job . When sele cted, a series of tabs is displayed. Image Adjustment - page 3-22 Output Format - page 3-34 Job Assembly - page 3- 48 NOTE: Only those features relevant to ...

  • Xerox 440 - page 82

    Page 3-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Image Adjustment t a b - Copy For more informatio n about the f eatures available refer to the following: Original Size - page 3-22 Bound Original s -pag e 3- 25 Image Shift -page 3-27 Expert Image Quality - pag e 3-28 Erase - page 3-29 Edit (optional) - page 3-30 Original Size ( D ...

  • Xerox 440 - page 83

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-23 Copy Original Size ( DC440/432/430/425 )/Original Input ( DC426/420 ) Options Auto automatically determines th e size of the document being copied and selects a paper supply source of th e same size. The machine cannot sense the size of non-standard documents. Original Size indicate ...

  • Xerox 440 - page 84

    Page 3-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide T o produce size for size copies ¾ Load the document s. ¾ Select [Auto] paper supply . ¾ Select [Added Features] . ¾ Select [Original Size] . ¾ Select [Mixed Size] and se lect [Save] . ¾ Enter the quantity and select [S t art] . NOTE: Inserts, Booklet Cr eation and N Up (2 Up ...

  • Xerox 440 - page 85

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-25 Copy To produce red uced / enlarged c opies ¾ Load the document s. ¾ Select the pape r size re quired. ¾ Select [Added Features] . ¾ Select [Original Size] . ¾ Select [Mixed Size] and select [Save] . ¾ Enter the quantity and select [S t art] . NOTE: Inserts, Booklet Cr eation ...

  • Xerox 440 - page 86

    Page 3-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Bound Originals options Off the feature is not ava ilab le. Side 1 copies only the page on the left when looking at the open book, face up. Side 2 copies only the page on the right when looking at the open book, face up. 1 and 2 copies both pages of an open book and places each pag ...

  • Xerox 440 - page 87

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-27 Copy Gutter Erase erases up to 2 in from the gutter ar ea down the center of a bound document. Wh en the 1 and 2 option is selected any amount from 0 - 2 in can be entered. Image Shift Use this feature to change the po sition of the image on a page. Image Shift options Off the featu ...

  • Xerox 440 - page 88

    Page 3-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - Side 2: shifts the image to th e left or right, up or down for the second page of the document being copied. The image can be shifted up to 2 in. Independent: Use this to set different image placement op tio ns for sid e 2 of th e docu m en ts. Mirror Side 1: sets the image shift ...

  • Xerox 440 - page 89

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-29 Copy Expert Image Quality options Sharpness adjusts the sharpness of th e ima g e. This feat ur e is use d to increase the shar pness of fine lines and details, or to decrease the sharpness for a smooth, uniform a ppe arance. However, it is advisable not to decrease the shar pness t ...

  • Xerox 440 - page 90

    Page 3-30 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Erase options Off the feature is not ava ilab le. Border Erase to erase equal amounts from all edges, up to 2 in. Edge Erase to erase a specific amount from each edge of th e copy. Up to 2 in can be applied to each edge. Edit (optional) Use the Editing Kit to change th e app earanc ...

  • Xerox 440 - page 91

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-31 Copy DC440/432/430/425 the re is a choice of two edit options - Area Edit or Page Edit . DC426/420 there is a only one choice availa ble - Edit Area Edit ( DC440/4 32/430/425 ) ¾ T o protect the document make a copy first. ¾ Use the orange editing marker , draw around the areas to ...

  • Xerox 440 - page 92

    Page 3-32 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Area Edit opti ons Off the feature is not ava ilab le. Delete Inside scans everything outside the or ange lines and ignores everything inside. The ce nter area will be blank. Delete Outside scans everything inside the orange lines and ignores everything outside. The outside area wi ...

  • Xerox 440 - page 93

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-33 Copy Page Edit options Off the feature is not ava ilab le. Mirroring a mirror image o f the do cument is created. Inversion changes a ll the black images on the page to white and all the white images to black. Edit ( DC426/ 420 ) Edit is available on the DC426/420 . For instructions ...

  • Xerox 440 - page 94

    Page 3-34 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Output Format - Copy Select the features available on the Output F ormat screen to enhance the appea rance of a copy job. For mor e infor mation about the features available refer to the following: Transparencies - pa ge 3-34 N Up (2 Up - DC426/420) - pa ge 3-36 Annotation - pag e ...

  • Xerox 440 - page 95

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-35 Copy ¾ Load the document s in the document feeder . ¾ Make the required feature selections. ¾ Select [Output Format] . ¾ Select [T ranspa rencies] . Following the in structi ons, select the option requ ire d . ¾ Load the transp arency stock. ¾ Programme [Change T ray Attribute ...

  • Xerox 440 - page 96

    Page 3-36 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Transparency options Off the feature is not ava ilab le. Blank Dividers places a blan k sheet of pape r between each transpa rency. No Dividers prints transparencies with no dividers, Copy Sets can still be selected. Printed Dividers an additional pape r copy is automa tically inse ...

  • Xerox 440 - page 97

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-37 Copy NOTE: 2 1, Bound Originals, Image Shif t, T ransp arencies, Booklet Creation, Gray Scale Copying (DC426/420) , Build Job, Mixed Size Originals or Annotation cannot be used with this feature. Use the following steps to program N Up on the DC440/432/ 430/425 . ¾ Load the documen ...

  • Xerox 440 - page 98

    Page 3-38 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Annotation Use this feature to add th e date, page numbers an d a comment to the copy output. NOTE: N Up (2 Up on the DC426/420), Booklet Creation, Bound Documen t, Unc ollated, custom s ize documents and envelopes are not available with Annot ation. ¾ Load the document s. ¾ Make ...

  • Xerox 440 - page 99

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-39 Copy Annotation options Date prints the curren t date, based on the machin e settings. On the DC440/432/430/425 the date is add ed to the top or bottom of a page on the left, right or center . On the DC426/420 the date can be add ed to th e left, right or center of the top of a page ...

  • Xerox 440 - page 100

    Page 3-40 Xerox Document Centre 440/432/430/426/42 5/420 User Guide HINT : If the document image extends to the to p edge of the page, reduce th e image to 90% of its document size to make room for the annot ation. If the same position is inadver tently selected for the date, p age numbering and comment, they will be displayed in the default order: ...

  • Xerox 440 - page 101

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-41 Copy ¾ Use the pop- u p key pad to enter a new comment. Select [More Characters] to use additional characters. If an incorrect entry is made, select the button to backspace. ¾ Select [Save] . ¾ The comment will be displayed in the list. ...

  • Xerox 440 - page 102

    Page 3-42 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Inserts This featur e enables a d ifferent typ e of stock to be automatically inserted within a set. Up to 10 in serts can be added per copy se t. When using the DC440/432/430/425 two insert trays are available for programming . The paper tray(s) selected must match in size and ori ...

  • Xerox 440 - page 103

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-43 Copy NOTE: If blank sheets are not placed in the set of docu ments to mark the location of the inserts, the DC440/432/430/426/ 425/420 print s the image from the next p age on to the insert. ¾ Working fr om the beginning of the document set, count through to the first insert. ¾ Us ...

  • Xerox 440 - page 104

    Page 3-44 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: When 2-2 is selected the insert p age range increases from 1-50 to 1-99. This is because each 2-sided p age counts as 2 pages. Booklet Creation When this featur e is selected the DC440/432/430/426/425 /420 will print two pages, side by side, on both sides of each page. To cre ...

  • Xerox 440 - page 105

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-45 Copy NOTE: If the document is 8 1/2” x 1 1” and 1 1” x 17” paper is selected as the ou tp ut , the DC440/432/430/426/425/420 prints the bo oklet at 100%. If a paper size is no t sele cted, the machine defa ults to the same size paper as the document and reduces the images to ...

  • Xerox 440 - page 106

    Page 3-46 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: When using covers with insert s, the cover tray can be the same tray as one of the insert s tray . The cover stock must be the same size an d orient ation a s the bod y of the documen t. Covers options Off the Covers feature is not ava ilable. Front only the machine automatic ...

  • Xerox 440 - page 107

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-47 Copy NOTE: 1 2, 2 1,Build Job, Uncollated, T ransparencies, Envelope T r ay , Booklet Creatio n and Mixed Size Origin a ls (if APS (Auto Paper Select) is selected) cannot be used with the Covers featur e. If Annotation is selected with Printed Covers , the annotation programmed will ...

  • Xerox 440 - page 108

    Page 3-48 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Assembly - Copy Use the productivity feat ures available in the Job Assembly tab to program a job. For more information abo ut the features available refer to the following: Build Job - page 3-48 Stored Jobs - page 3-50 Build Job Use this feature to build a job that req uires d ...

  • Xerox 440 - page 109

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-49 Copy NOTE: If more than a qu antity of 1 has been selected, the machine, depending on the features programmed, will copy 1 set of each section. The rema ining sets will be copied at the end of the job. ¾ S plit the documents into sections for indi vidual programming. ¾ Select [Bui ...

  • Xerox 440 - page 110

    Page 3-50 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: Insert s or Interrupt cannot be used with Build Job. The Build Job 2 Sided selection will only copy Portrait documents in Head to Head or Head to T oe orientation. HINT : If a memory fault occurs, it is advisab le to reduce the number of originals fr om 50 to 40. The number o ...

  • Xerox 440 - page 111

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-51 Copy ¾ If require d, use the scroll arrows to select an empty job in the S tore Job list. ¾ Select [Sto re] . ¾ Using the keypad on the touch screen ente r a name for the job. ¾ If additional characters ar e required select [More Characters] . If an incorrect entry is made, sele ...

  • Xerox 440 - page 112

    Page 3-52 Xerox Document Centre 440/432/430/426/42 5/420 User Guide To retrieve a stored job To delete a stored job ¾ Select [Added Features] and then [Job Asse mbly] . ¾ Select [Stored Job] . ¾ Select the required job in the list and select [Retrieve] . A confirmation message will be displayed in the messa g e ar ea . ¾ Select [ Close] . Revie ...

  • Xerox 440 - page 113

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-53 Copy Managing Copy Jobs Job management can be carried ou t on each individual job contained within the Print Queue . The Print Queue maintains all pending a nd active job s that are to be printed (Paused jo bs are considered active jobs). Th ese include network print jobs, Fax print ...

  • Xerox 440 - page 114

    Page 3-54 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Name the name of the job. For copy jobs, a default nam e ‘local’ is used. For n etwork print jo bs and repo rts, the nam e of the file is used. For faxes receive d, th e name is typically the remote fax ID number. NOTE: Depending on the Th ird Party Server , different entries m ...

  • Xerox 440 - page 115

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 3-55 Copy Release removes the selecte d job from memory and complete s it as instructed. Jobs are he ld due to miss ing resourc es. For example, embedded fax, pr int, sample set, delayed print and secure print jobs. Embedded Fax jobs can be labeled as Held due to inco rrect paper size (t ...

  • Xerox 440 - page 116

    Page 3-56 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Completed Print Jobs Queue Maintains completed print jobs including Ser ver Fax (received) jobs. Jobs are considered compl ete when they are successfully printed, or te rminated due to user request or a fault. The queue contains the last 50 comple ted print jobs. Jobs are maintaine ...

  • Xerox 440 - page 117

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-1 Fax 4F a x Sending and receiving a facsimil e (fax) is an optional feature on the Document Centr e 44 0/432/430/426/425 /420 . Please refer to the follo wing for more information. Embedded Fax Walk up fax on the Document Centre provided by a built-in (embedded) fax device within the ...

  • Xerox 440 - page 118

    Page 4-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Embedded Fax Procedure Please refer to the following steps on how to send a ‘quick’ fax from the Document Centre using th e standard features available within Embedded F ax. Sending a Fax using Embedded Fax 1. Select Features Quick Pathway ¾ Load documents. ¾ Press [Features] ...

  • Xerox 440 - page 119

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-3 Fax 2. Load the documents ¾ If necessary select [All Services] . ¾ Select [Fax] . ¾ The first Fax screen will be displayed. ¾ Load document s face up in to the Document Feeder or face down on the Docume nt Glass. ...

  • Xerox 440 - page 120

    Page 4-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide 3. Dial the number 4. Select Start ¾ Using the numeric keyp ad, enter the fax number . If a character is norma lly di aled before the tele phone number , for example 9 for an outside line, a pause might need to be entered after this chara cter - select [Dial Pause] on the control p ...

  • Xerox 440 - page 121

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-5 Fax To help identify the status wh e n sending an embedd ed fax, the following symbols will appear in the right hand corner of the touch screen . Fax Status Document in Memory the machine contains one or more copy or fax jobs in memory. Fax Error a communication error ha s occur red. ...

  • Xerox 440 - page 122

    Page 4-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide The standard memo ry in the fax machine is 10 megabytes. When memory fills up, the DC440/432/430/426/425/420 switches to Im mediate Send M o de. In this case, the image from each page is immediately transmitted and then d eleted to make room for the n ext page. NOTE: If Immediate Se ...

  • Xerox 440 - page 123

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-7 Fax S t andard Features - Embedded Fax The first Fax screen offer s access to the features r equired to send a fax. For more informatio n abo ut the features available refer to th e following: Resolution - page 4-7 Original Type - page 4-8 Sides Scanned - page 4-9 Dialing - page 4-10 ...

  • Xerox 440 - page 124

    Page 4-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Super Fine (400 x 400 dpi) recommended for photos and halfton es, or images that have gray tones. It requires more communication time, but pr oduces the best image qua lity. Original Type Use this feature to identify the type of document being sca nned for transmission. Text use thi ...

  • Xerox 440 - page 125

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-9 Fax Sides Scanned This is used to sp ecify whether the documen ts are single-sided or double-sided and in some instances, the orien tation is also required. The following options are ava ilable: 1 Sided each document is single-sided. 2 Sided each document is double-sided. 1, 2,....2, ...

  • Xerox 440 - page 126

    Page 4-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dialing Refer to the following pages for information about the Dialing options. Next Destination Use this feature to send a fa x to more than one location. Speed dial numbers, full numbe rs, group numbers, or a mixture, up to a maximum of 50 entries and 249 destinations (200 via sp ...

  • Xerox 440 - page 127

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-1 1 Fax NOTE: If entering more than 50 numbers, the me ssage Input limit exceeded is displayed and the additiona l numbers are ignored. HINT : T o cancel the job and all selected destinations, select St o p . Dialing Characters Dialing characters are special characters tha t ar e used ...

  • Xerox 440 - page 128

    Page 4-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dial pause [-] to pause between numbers. This pause gives the DC440/432/ 430/426/425/420 time to switch from an inside line to an outside line during automa tic dialing. This is similar to using a telephone, except dial pause is automatically entered when 9 (or another designa ted ...

  • Xerox 440 - page 129

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-13 Fax mode to access a mailbox. This is similar to a telephone response system. Dial the number and wait for instructions. After the call is answered and th e greeting is heard, user s are prompted to select 1 (or some other designa ted character) if you are calling from a touch-to ne ...

  • Xerox 440 - page 130

    Page 4-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Line 1 select this option if Line 1 is required. Line 2 select this option if Line 2 is required. NOTE: Only 1 telephone line is available on the DC426/420. After sele cting one of the above options, or if only one telephone line is available, select Send or Receive to tell the mac ...

  • Xerox 440 - page 131

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-15 Fax Keypad The keypad co rresponds to the co ntrol panel telephone keypad buttons. Speed Dial Entering a telephon e number into the dial dire ctory automatically establishes it as a speed d ial number, a short- cut version for quick dialing. Instead of entering the entir e number, s ...

  • Xerox 440 - page 132

    Page 4-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dial Directory The Dial Directory contains frequently used fax num bers. It also contain s Speed Dial and Group Dial numbers. Names and numbers can be added to the Dial Director y by using Dial Directory Setup on the Reports & Setups tab. Refer to “Dial Directory Setup” o n ...

  • Xerox 440 - page 133

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-17 Fax To delete num be rs from the Current Dial List , select Delete . (The machine automatically se lects the last number). Numbe rs cannot be deleted out of order; always start with the last number on the list. Each speed dial fax number can h ave a specific setup and cover letter. ...

  • Xerox 440 - page 134

    Page 4-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide More Features - Embedded Fax When the More Features tab is selected additional tabs are displayed. For more infor mation please refer to : Advanced Features - page 4-24 Reports and Setups - page 4-34 NOTE: If Fax is the default screen this tab will be called Added Features. On sele ...

  • Xerox 440 - page 135

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-19 Fax Cover Letter (Cover Page) Use this feature to automatically gen erate a Cover Letter for a n out-going fax. The Cover Letter contains the following information. NOTE: Except for the To and From comments, the following are automatically inserted. Re fer to “Comment Setup” on ...

  • Xerox 440 - page 136

    Page 4-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - The date (mo nth, day and year ) an d tim e (h ou rs and minutes). Transmission Report When selecte d, this featur e prints a co nfirmation of the transmission for each f ax sent from the machine . The transmission report contains de tails about the fax and a reduced copy of the ...

  • Xerox 440 - page 137

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-21 Fax Communication Mode ( DC440/432/430/425 ) On the DC440/432/430/4 25 this feature allows selection of the communication mod e used for tran smission to a remo te fax machine. NOTE: On the DC426/420 the Forced 4800 bps fe ature is the only available optio n. The following options a ...

  • Xerox 440 - page 138

    Page 4-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Delayed Start Delayed Start is mainly used to transmit faxes du ring off-peak hours when telep hone charges are lower or when sending to another country/time zone. Use Delayed Start, to transmit a do cument to a single destination, or use a b roadcast send or polling o peration. Up ...

  • Xerox 440 - page 139

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-23 Fax Send Priority ( DC440/432/430/425 ) Use this featur e to choose eithe r a high or norm al priority for a fax job. If Normal is selected the job will not be sent until all the high priority jobs ha ve bee n sent. NOTE: Send Priority can be used with Delayed S tart. ¾ Select [Mor ...

  • Xerox 440 - page 140

    Page 4-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Advanced Features - Embedded Fax The Advanced Features tab offers additional programming features that can be applied when se nding a fax. For more information about the featur es available refer to the following: Build Job - page 4-25 Poll Remote Fax - page 4-26 Store for Pollin g ...

  • Xerox 440 - page 141

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-25 Fax Build Job Use Build Job when both the Document Feeder and th e Document Glass are required within the same job, or if different programming selections ar e requi red for pages or sections of the job. ¾ Load the first section of the document set. ¾ Select the features for the f ...

  • Xerox 440 - page 142

    Page 4-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: Build Job cannot be used with Poll Remote Fax , or if the T elephone button has be en selected. Also, Interrupt, Clear All, Access, Features, Job S t atus and Machine St atus will not be available when Build Job is in use. Poll Remote Fax Polling means retrieving a docum ent ...

  • Xerox 440 - page 143

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-27 Fax Store for Polling This feature sto res documents in the DC440/432/430/426/42 5/ 420 memory wher e they can be retrieve d by a rem ote fax machine. Each time a store f or polling job is started, th e new documents are added to any documents a lready stored. There are two methods ...

  • Xerox 440 - page 144

    Page 4-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Secure Polling : NOTE: If the DC440/432/430/426 /425/420’ s memory is full when trying to store a document for secure polling, cancel the operation and try again later wh en more memory is available. ¾ Load the docum ent. ¾ Enter the fax number for the remote machine. ¾ Select ...

  • Xerox 440 - page 145

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-29 Fax Polling Password Button If there are no passwords in the list, use the following steps to create a password: Delete documents This option is used to delete a ll of the electronic fax documents stored for polling. Be fore deleting documents, a confirmation message will appear on ...

  • Xerox 440 - page 146

    Page 4-30 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fax Mailbox The Key Operator establishes mailboxes and passwords for the DC440/432/430/426/425/42 0 . If an electronic mailbox is available, electronic fax documents can be store d, retrieved and deleted in the mailbox. NOTE: There is no password restrictio n for storin g documents ...

  • Xerox 440 - page 147

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-31 Fax Print from Mailbox ¾ Select [More Features] . ¾ Select [Advanced Features] . ¾ Select [Fax Mailbox] . ¾ Select [Print from Mail box] . ¾ Using the keyp ad on the control panel enter the mailbox number . ¾ Using the keyp ad on the control pan el enter the four- digit mailbo ...

  • Xerox 440 - page 148

    Page 4-32 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Delete Mailbox Contents The DC440/432/430/426 /425/420 confirms deletion after the mailbox number and pa ssword have been entered. ¾ Select [More Features] . ¾ Select [Advanced Features] . ¾ Select [Fax Mailbox] . ¾ Select [Delete Mailbox Content s] . ¾ Using the keypad on the ...

  • Xerox 440 - page 149

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-33 Fax Original Size ( DC440/432/430/425 )/Mixed Size Originals ( DC426/ 420 ) The Document Centre can automatically sense mixed size originals. Use this feature to fa x a set of mixed size documents using the Document Feeder . ¾ Load the document s face up in to the document feeder . ...

  • Xerox 440 - page 150

    Page 4-34 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Report s & Setups - Embedded Fax Use the Reports and Setups tab to print various reports, set up directories, store comments a nd other specifications. For more information about the featur es available refer to the following: Fax Reports - page 4-35 Answer Mode - page 4-36 Dia ...

  • Xerox 440 - page 151

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-35 Fax Fax Reports The following reports are availa ble on the machine: Fax Report Options Activity Report contains information about the la st 50 communications completed on the machine and can e ither manually or automatically print a report of the teleph one line activity for both r ...

  • Xerox 440 - page 152

    Page 4-36 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Answer Mode There are two answerin g (or receiving) mod es: Auto an d Manual. Auto Answer the DC440/432/430/4 26/425/420 automatically answers the telephone. The Key Operator ca n set the Auto Answer delay between 0 and 15 seconds. This dep end s on the way the machine is used. The ...

  • Xerox 440 - page 153

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-37 Fax Dial Directory Setup The DC440/432/430/426 /425/420 enables pro gramming of numbers for individua ls and groups. Begin by pr ogramming individual numbers. Then, combine nu mbers that are to be included in a group. Individual Use this feat ure to ent er number s in to the Dial Di ...

  • Xerox 440 - page 154

    Page 4-38 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ Use the soft keyp ad to enter the name of the re cip ien t (u p to 18 characters). If an incorrect entry is made, select the button to backspace. ¾ Select [Next] . ¾ Select the desired default settings for the faxes to be sent to this re cipient Resolution, Communication Mode ...

  • Xerox 440 - page 155

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-39 Fax ¾ The [Cover Lett er] screen will appear . ¾ Select either [On ] or [Off] . If [Off] is selected, Select [Next] . ¾ If [On] is selec ted select the ‘T o’ Comment . ¾ Select a comment from the Comment List . ¾ Select the ‘From’ Comment’ . ¾ Select a comment from t ...

  • Xerox 440 - page 156

    Page 4-40 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Maximum Store Width determines the size of the image stored in memory. An 11” x 17” document can be stored as an 8 1/2” x 11 ” document to save memory. This also depend s on the ability of the recipient to receive large documents. If the re mote fax machine cannot receive d ...

  • Xerox 440 - page 157

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-41 Fax NOTE: Up to 10 group s can be programmed and stored. Each group can cont ain a maximum of 20 destination s. ¾ Following the same steps used to enter a name in the Individual Direct or y , refer to “Dial Directory Setup” on page 4-37 , enter a group name in the Gr ou p Dire ...

  • Xerox 440 - page 158

    Page 4-42 Xerox Document Centre 440/432/430/426/42 5/420 User Guide To send a Group Fax Comment Setup Comments are used in the To and From lines on a cover page. Refer to “Cove r Letter ( Cover Page )” on page 4-19 on how to add a comment. The DC440/432/430/425 ca n store up to 50 comments in the Comments List . The DC426 /420 can store up to 3 ...

  • Xerox 440 - page 159

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-43 Fax Transmit Header Print The Document Centre will automatically pr int the following information on the top of each page o f an outgoing fax: - Machine ID nu m be r - Company logo - Destination name - Date, Time, and Page number Use the following steps to switch t his feature on. ? ...

  • Xerox 440 - page 160

    Page 4-44 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Server Fax Procedure 440/432/430/425 Server Fax does not have any te lephony capabilities, documents are scanned an d filed to a defined location wher e a Third Party Fax Server retrieves the docu ment and forwards it to its final destinatio n. Server Fax is based on the Network Sc ...

  • Xerox 440 - page 161

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-45 Fax Sending a Fax using Server Fax 1. Select Features ¾ If necessary select [Features] to display the feature mod es . ¾ Select [Clear All] onc e to cancel any previous screen programmi ng selections . Selecting [Clear All] twice clears all the programming pathways and returns the ...

  • Xerox 440 - page 162

    Page 4-46 Xerox Document Centre 440/432/430/426/42 5/420 User Guide 2. Load the documents ¾ The first Fax screen will be displayed. ¾ Load document s face up in the Document Feeder or face down on the Docume nt Glass. ...

  • Xerox 440 - page 163

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-47 Fax 3. Dial the number 4. Select Start If enabled by the System Admini strator, a Confirmation Report will be printed at the machine to confirm that the fax has been scanned and filed successfully or if not, the report will also display any errors that ma y have occurred. ¾ Using t ...

  • Xerox 440 - page 164

    Page 4-48 Xerox Document Centre 440/432/430/426/42 5/420 User Guide S t andard Features - Server Fax The first Fax screen offer s access to the features r equired to send a fax. For more informatio n abo ut the features available refer to th e following: Resolution - page 4-48 Original Type - page 4-49 Sides Scanned - page 4-50 Dialing - page 4-51 ...

  • Xerox 440 - page 165

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-49 Fax Original Type Use this feature to identify the type of document being scanned. Text use this setting for text, line art and documents with large solid areas. It produces sharp text imag es, but might reduce the quality of halftone or photographic images. Th is is the default set ...

  • Xerox 440 - page 166

    Page 4-50 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Sides Scanned This is used to sp ecify whether the documen ts are single-sided or double-sided. F or double-sided documents the image orientation can also be programmed. The following options are ava ilable: 1 Sided each document is single-sided. 2 Sided each document is double-sid ...

  • Xerox 440 - page 167

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-51 Fax Dialing Four dialling options are ava ilable within the Server Fax screen. Send List/Phonebook The Send List and Phonebook features enable users to create a list of fax recipient numbers for a current fax job, or alternatively store regu larly used n umbers on the machine. Send ...

  • Xerox 440 - page 168

    Page 4-52 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Phonebook this is a list of saved fax numbers . Once add ed , Phonebook entries can only be edited by selecting [Add to Phoneboo k] or [Delete] . Refer to the following steps for more in formation: ¾ Select [Phonebook] or [Send List] . ¾ Enter a fax number using the numeric keyp ...

  • Xerox 440 - page 169

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-53 Fax NOTE: Save and Cancel only apply to fa x numbers ente red in the Send List. Phonebook entries ar e automatically saved when added. Dialing Characters Dialing characters are special characters tha t ar e used for entering fax num bers. Dialing charac ters are entered as p art of ...

  • Xerox 440 - page 170

    Page 4-54 Xerox Document Centre 440/432/430/426/42 5/420 User Guide character (/) again to turn off Mask Dat a . The characters or numbers entered betwee n the slash (/) characters are displayed as asterisks (*). Password Check Switch [S] for remote terminal identification . This character verifies that the correct number h as been dia led, which i ...

  • Xerox 440 - page 171

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-55 Fax More Fax Features - Server Fax When the More Fax Features tab is selected the following features will be available: Lighter / Darker - pa ge 4-55 Original Input Size - page 4-56 Delayed Start - page 4- 57 NOTE: If Fax is the default screen this tab will be called Added Features. ...

  • Xerox 440 - page 172

    Page 4-56 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Original Input Size Allows a user to manua lly select the size of th e document when the machine is unable to detect the document size, for example when a document has a black border. Auto Size Detection is the default setting. NOTE: Auto Size Detection work s with both the documen ...

  • Xerox 440 - page 173

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-57 Fax Delayed Start This feature allows a user to choose a time, within the next 24 hours, at which a fax will be sent. IMPORT ANT : The time to send is added to the job information sent to the Fa x Server with the scanned image. The Third Party Fax Serve r ret ains the fax for sendin ...

  • Xerox 440 - page 174

    Page 4-58 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Authentication Mode - Server Fax Authentication is used by the Syst em Administrator to re strict user access to the features within E-mail, Network Scanning and Server Fax : NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps may ...

  • Xerox 440 - page 175

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-59 Fax Login - Network Au thenticated Access A login name and passw ord are re quired. The machine will now attempt to authenticate th e user on the network. ¾ Select [Enter] . ¾ Using the keyboard e nter the network user name. NOTE: Sel ect [More Characters] if required. ¾ Select [ ...

  • Xerox 440 - page 176

    Page 4-60 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Login - Guest Access and Ne twork Authenticated Access Both Guest Access and Network Authenticated Access can be enabled togeth er. This allows us ers to select how they wish to login. Changing the Authentication Service If previously configured by th e System Ad ministrator, users ...

  • Xerox 440 - page 177

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-61 Fax If required, please contact the System Administrator for further assistance. Logging Off NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the other service at th e sa me tim e as loggin g off from ...

  • Xerox 440 - page 178

    Page 4-62 Xerox Document Centre 440/432/430/426/42 5/420 User Guide LAN Fax (Local Area Network Fax) When the Document Centre is connected to a network, faxe s can be sen t from a Works tation directly t o the Document Centre to be forwarded on to the destination machine. As with faxes scanned in at the Document Centre , faxes s ent over the networ ...

  • Xerox 440 - page 179

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-63 Fax Managing Fax Jobs Managing the Fa x queues consists of maintaining each job within the queue. Job management is perform ed on each individual job conta ined within the queue. Controling job s includes organizing, advancing and initiating jobs ba se d on their characteristics. Th ...

  • Xerox 440 - page 180

    Page 4-64 Xerox Document Centre 440/432/430/426/42 5/420 User Guide the top line or top two lines depending on th e number of fax lines available. Scroll to see in formation about e ach fax job in the queue. When sending a fax to multiple recipients (broadca st), the Fax Queue displays the number of the firs t recipient when the job is actively bei ...

  • Xerox 440 - page 181

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-65 Fax Promote allows a pending fax se nd job to be pr omoted to the top of th e queue. Once promoted, the DC440/4 32/430/426/425/420 manages the priori tizatio n of the jobs in the queue. Delete deletes the selected active or pending job. A pop- up window enables confirmation or ca nc ...

  • Xerox 440 - page 182

    Page 4-66 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Type the job catego ry, such as receive, broadca st, immediate LAN fax, mailbox polled, mailbox po lling, mailbox receive, mailbox send, manual poll, polled, pollin g, send and unknown (power interruption). Owner the person who submitted the job. For LAN fax jobs, this is the name ...

  • Xerox 440 - page 183

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 4-67 Fax Connecting Fax to the ISDN (Digit al Line) - Embedded Fax ( DC440/432/430/425 ) The Xerox DC440/432/430/4 25 is capable of working at a maximum speed of 33.6Kbps across a good qual ity, analogue telephone line to another fax machine with the same speed capability. This speed is ...

  • Xerox 440 - page 184

    Page 4-68 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ...

  • Xerox 440 - page 185

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 5-1 Media Print 5 Media Print Media Print allows a walk-up user to print a file from a floppy disk. ...

  • Xerox 440 - page 186

    Page 5-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Using Media Print ASCII Text, Postscript, PCL, TIFF (Tagged Imag e File Format) and PDF (Portable Document Fo rmat) file formats can be printed on the DC440/432 /430/426/425/420 . Use the following steps to make prints using Media Print . Quick Pathway ¾ Select [Featur es] on the c ...

  • Xerox 440 - page 187

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 5-3 Media Print ¾ Select [All Services] ¾ Select [Media Print] . ¾ Select [Read Disk] , th e files and directories cont ained on the diskette will be displayed. The files and directories will be displayed in the Directory List . Scroll through the list to find the file to be printed. ...

  • Xerox 440 - page 188

    Page 5-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide NOTE: The disk mu st re ma in in the floppy drive until the system has finished r eading the files. ¾ Select the file to be printed. The file name is automatically added to the Print List . Select the name again to remo ve it from the list. ¾ When all of the files required appear ...

  • Xerox 440 - page 189

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-1 Network Scanning 6 Network Scanning The Network Scann ing option will be available on the DC440/ 432/430/426/425/4 20 if the machine is connected to the network and the optional E-mail and Networ k Scanning kit (sometimes known as Scan to File kit) has been installed. ...

  • Xerox 440 - page 190

    Page 6-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Network Scanning Network Scanning enables the cr eation of an electronic image file by scanning an original document. The imag e file is placed into a network filing location specified in a Template . A template st ores the u ser’s prefer red netw ork scanning options. NOTE: T ypic ...

  • Xerox 440 - page 191

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-3 Network Scanning Summary Box Features Directory the directory path where the f ile being scanned will be stored. Document Folder/Name the name of the folder in wh ich the image will be stored. Image Quality any adjustments requir ed fo r specific types of origin als - Te xt, Photo, A ...

  • Xerox 440 - page 192

    Page 6-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Templates and template list The template list contains an or dered list of al l the templates available to the Documen t Centre. There are two types of template that can be displayed: - CentreWare Internet Services te mplates - template names preceded with a “@” character - Centr ...

  • Xerox 440 - page 193

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-5 Network Scanning Public and Private Templates A template can contain either a pu blic or private filing location or repository. Public Repository If a user selects a template that contains a public filing location the scan job will be filed to that location without the user having to ...

  • Xerox 440 - page 194

    Page 6-6 Xerox Document Centre 440/432/430/426/425/420 User Guide HINT : If it is known that the temp late contains a private filing location, it is possible to s ele ct that template and then enter the password before sele ctin g Start. If requested, the Document Centre will print a confirmation report. The report will display information abou t t ...

  • Xerox 440 - page 195

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-7 Network Scanning Image Adjustment Use the features available in Image Adju stment to temporarily apply changes to a te mplate. NOTE: If Network Scanning is the default screen this tab will be called Added Features. On selection it w ill change to Image Adjustment. Refer to the follow ...

  • Xerox 440 - page 196

    Page 6-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Original Size Use to enter the size of the docum ent when scanning from the Document Glass or the Document Feeder. The DC440/432/ 430/426/425/420 uses this in formation to calculate the settings for the original size that you specify. NOTE: Auto is the default setting. Original Size ...

  • Xerox 440 - page 197

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-9 Network Scanning Basic Image Quality This feature adju sts th e ima g e qu alit y set ting s ap plie d to the scanned document. Basic Image Quality Options The following options are used to define what type of or iginal is being used for scanning: Text - used for scanning text, solid ...

  • Xerox 440 - page 198

    Page 6-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Sides Imaged This featur e enables use rs to scan s ingle-sided o r double- sided documents. NOTE: All scan jobs are stored as single-sided images. Sides Imaged Options 1 Sided scans side one of the document. 2 Sided scans both sides of the document. 2 Sided, Side 2 is Rotated (DC44 ...

  • Xerox 440 - page 199

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-1 1 Network Scanning Reduce/Enlarge Adjusts the magnification size of the stored image file. Reduce/Enlarge Options: Normal reduces/en larg es the dimensions of th e sto re d im ag e file in equal proportions. Custom reduces or enlarges the dim ensions of the document in non- equal pro ...

  • Xerox 440 - page 200

    Page 6-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Stored Image Settings Defines the image ou tp ut requirement s. Stored Image Settings Options Resolution defines the resolution at which the original will be scanned and the image stored. Select fr om 600 x 600 dpi, 400 x 400 d pi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi. NOT ...

  • Xerox 440 - page 201

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-13 Network Scanning Erase Used to erase unwanted marks from the scanned d ocume nt. Erase Options Off scanning is edge to edg e. Border Erase erases equal amounts (0–2 in) from the top, bottom and both sides of the documen t. Edge Erase erases amounts (0–2 in) sp ecifi ed from the ...

  • Xerox 440 - page 202

    Page 6-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Output Format (or Filing Setup s) This screen displays t he network location for Network Scanning jobs that are programmed in the selected template . These settings may be altered and applied to the sca n job. Refer to the following for more informatio n: Server IP Address/Ser ver N ...

  • Xerox 440 - page 203

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-15 Network Scanning Server IP Address /Server Name For TCP/IP, enter the server IP address. For NetWare, enter the server name, tree and context. NOTE: T ree and Context are required for Netware NDS environment s. For TCP/IP, users may specify an optional port number with the filing lo ...

  • Xerox 440 - page 204

    Page 6-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Path / Volume This featur e specifies th e location o f the direct ory path wh ere the scanned docume nt will be placed. - For TCP/IP: enter the D ocument Path - For Netware: enter the Document Path and Volume Document Name (or Document Folder) This featur e allows user s t ...

  • Xerox 440 - page 205

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-17 Network Scanning Login Name/Password This feature is used to enter the login na me and password of the filing location that the scann ed image file will be stored in. NOTE: Use this feature if filing to a private filing lo cation or if there is a need to change the logi n informatio ...

  • Xerox 440 - page 206

    Page 6-18 Xerox Document Centre 440/432/430/426/425/420 User Guide There are four options available: NOTE: V alues are defined by the user using th e Document Name option. Document Management Fields ( DC440/432/430/425 ) This feature is only available when a template contains Document Management Fields information. Templates containing Document Man ...

  • Xerox 440 - page 207

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-19 Network Scanning NOTE: If Document Management Field s informatio n has not been entered into a template then the butt on will not be selectable a t the Document Centre. Document Management Fields allow informatio n to be stored with the scanned files. Th is information can be access ...

  • Xerox 440 - page 208

    Page 6-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Refer to the followi ng to alter an entry: ¾ Select the required field on the touch screen. ¾ Enter the information required using the displayed keyboard. Select [Save] . OR ¾ Select [Edit Next V alue] to display the ne xt available field. NOTE: Edit Next V alue will not be avail ...

  • Xerox 440 - page 209

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-21 Network Scanning ¾ Select [Network Scanning] . ¾ Select [Output Format] . ¾ Select [Document Management Fields]. The current saved setting will be displayed. ¾ If required, select and chan ge the options ¾ Select [Save] . ...

  • Xerox 440 - page 210

    Page 6-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Authentication Mode - Network Scanning Authentication is used by the Syst em Administrator to re strict user access to the features within E-mail, Network Scanning and Server Fax Services. NOTE: If Authentication has been enabled it will be enabled for all three services. The follow ...

  • Xerox 440 - page 211

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-23 Network Scanning Login - Network Au thenticated Access A login name and passw ord are re quired. ¾ Select [Enter] . ¾ Using the keyboar d ente r the network user na me. NOTE: Sel ect [More Characters] if required. ¾ Select [Enter] . ¾ Enter the network password. NOTE: Sel ect [M ...

  • Xerox 440 - page 212

    Page 6-24 Xerox Document Centre 440/432/430/426/425/420 User Guide Login - Guest Access and Ne twork Authenticated Access Both Guest Access and Network Authenticated Access can be enabled togeth er. This allows us ers to select how they wish to login. Changing the Authentication Service If previously configured by th e System Ad ministrator, users ...

  • Xerox 440 - page 213

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-25 Network Scanning If required, please contact the System Administrator for further assistance. Logging Off NOTE: If a user is logged on to Network Accounting or Auditron at the same time as Authentication, the user will be logged off the other service at th e sa me tim e as loggin g ...

  • Xerox 440 - page 214

    Page 6-26 Xerox Document Centre 440/432/430/426/425/420 User Guide Managing Scan Jobs Managing the Scan queues consists of maintaining each job within the queue. Job management is perform ed on each individual job conta ined within the queue. Controling job s includes organizing, advancing and initiating jobs ba se d on their characteristics. The S ...

  • Xerox 440 - page 215

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 6-27 Network Scanning Destination this is the destinatio n folder for the job. Type the type of job, based on the network setup. Owner the name of the temp late owner, as defined in the template file. Status information about th e progress of a job, such as active or faulted. Scanned/Fil ...

  • Xerox 440 - page 216

    Page 6-28 Xerox Document Centre 440/432/430/426/425/420 User Guide Use the scroll buttons to move through the jobs in the queue. Destination this is the destinatio n folder for the job. Type displays the filing protocol us ed - either TCP/IP or Netware. Owner the name of the temp late owner, as defined in the template file. Status information about ...

  • Xerox 440 - page 217

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-1 E-mail 7E - m a i l The E-mail option will only be available on the DC440/432/430/ 425 if the machine is connected to the ne twork and the optional E-mail and Network Sca nning kit has been installed. Using the E-mail feature users are able to send scanned images as e-mail attachment ...

  • Xerox 440 - page 218

    Page 7-2 Xerox Document Centre 440/432/430/426/425/420 User Guide S t andard Features Users can select the features availab le within the E-mail screen to enter the SMTP (Simple Mail Tran sfer Protocol) e- mail addresses, or search the internal / public address books to select the address information to build the address list for a job. Up to 128 r ...

  • Xerox 440 - page 219

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-3 E-mail Entering a manual E-mail address Using the touch screen keypad, us ers are able to ent er e-mail addresses manually on the Document Centre . ¾ Load documen t into the Document Feeder or place it on the Document G las s. ¾ Select [E-mail] . ¾ Select [T o] . ¾ Using the keyp ...

  • Xerox 440 - page 220

    Page 7-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Once an entry appears in the Address List users a re able to select: Details to display the recipient address details and From addres ses. NOTE: The Add ress inform ation disp lay ed is determined by how the address was originally added to the Address List - from the Internal Address ...

  • Xerox 440 - page 221

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-5 E-mail Public Address Book Stores external company add re ss es o n th e machin e. Cre ated by the System Administrato r withi n In ternet Services. The DC440/432/430/425 will accept a Public Address Book file that contains a list of user names and their e-mail addresses. This file m ...

  • Xerox 440 - page 222

    Page 7-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Internal Address Book Otherwise known as the LDAP (Lightweight Directory Access Protocol) st ores intern al company ad dresses on the company network. The Internal Addr ess Book is created by the Syste m Administrator . The Document Centre will disp lay search results for the Interna ...

  • Xerox 440 - page 223

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-7 E-mail Image Adjustment Use the Image Adjustmen t features to apply cha nge s to the document being scanned. NOTE: If E-mail is the default sc reen this tab will be called Added Features. On selecti on it will change to Image Adjustment. Refer to the following for more inform a tio n ...

  • Xerox 440 - page 224

    Page 7-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Original Size Used to enter the size of the documen t when scanning fro m the Document Glass or the Document Feeder. Original Size Options Auto accepts the mach ine’s auto matic size sens ing. Do not use Auto for non-standar d sizes. The machine cannot sens e the size of non-standa ...

  • Xerox 440 - page 225

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-9 E-mail Basic Image Quality Adjusts the settings for the ou tput. Basic Image Quality Options Text - used for scanning text, solids, line art, and halftones. Auto - used to scan documents that contain halftones and mixed images. Photo - used for scanni ng continuous-tone pho tographs ...

  • Xerox 440 - page 226

    Page 7-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Sides Imaged This featur e enables use rs to scan a single-sided or double- sided job. Sides Imaged Options 1 Sided scans the document as a single-si ded job. This is the default setting on the machine. 2 Sided scans the document as a head to head doub le-sided job. 2 Sided, Side 2 ...

  • Xerox 440 - page 227

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-1 1 E-mail Stored Image Settings Defines the resolution and th e file format in which to send scanned images. Stored Image Settings Options Resolution defines the scan resolu tion options. Select from 600 x 600 dpi, 400 x 400 dpi, 300 x 300 dpi, 200 x 200 dpi, or 100 x 200 dpi. Output ...

  • Xerox 440 - page 228

    Page 7-12 Xerox Document Centre 440/432/430/426/425/420 User Guide HINT : Multi page and Sing le page TIFF fi les are fo rmatted with the *.TIF extension. PDF files are form atted with the *.PDF file exte nsion. Erase Erases unwanted marks from the edges of a scanned document. Erase Options Off scanning is edge to edg e. Border Erase erases equal a ...

  • Xerox 440 - page 229

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-13 E-mail Output Format Select this tab to enter additional progra mming for the following: Reply to Used to enter a reply to e-mail addre ss or to search a configured address book. NOTE: This feature can also be accessed fr om the Reply to button on the From details screen. Quick Path ...

  • Xerox 440 - page 230

    Page 7-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Authentication Mode - E-mail Authentication is used by the Syst em Administrator to re strict user access to the features within E-mail, Network Scanning and Server Fax Services. NOTE: If Authentication has been enabled it will be enabled for all three services. The following steps ...

  • Xerox 440 - page 231

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-15 E-mail Login - Network Au thenticated Access A login name and passw ord are re quired. ¾ Select [Enter] . ¾ Using the keyboar d ente r the network user na me. NOTE: Sel ect [More Characters] if required. ¾ Select [Enter] . ¾ Enter the network password. ¾ Select [Enter] . NOTE: ...

  • Xerox 440 - page 232

    Page 7-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Login - Guest Access and Ne twork Authenticated Access Both Guest Access and Network Authenticated Access can be enabled togeth er. This allows us ers to select how they wish to login. NOTE: The From address canno t be chang ed if E-ma il has been accessed via the Authentication Mod ...

  • Xerox 440 - page 233

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-17 E-mail Changing the Authentication Service If previously configured by th e System Ad ministrator, users may select alternative au then tication environments. If required, please contact the System Administrator for further assistance. ¾ If necessar y , select [Network Authenticat ...

  • Xerox 440 - page 234

    Page 7-18 Xerox Document Centre 440/432/430/426/425/420 User Guide Logging Off NOTE: If a user is logged on to Network Accounting or the Auditron at the same time as Authentication, the user will be logged off the other service at th e sa me tim e as loggin g off from Authentication. ¾ Select [Access] . A warning message will be displayed. ¾ Sele ...

  • Xerox 440 - page 235

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-19 E-mail Managing Scan Jobs Managing the Scan queues consists of maintaining each job within the queue. Job management is perform ed on each individual job conta ined within the queue. Controling job s includes organizing, advancing and initiating jobs ba se d on their characteristics ...

  • Xerox 440 - page 236

    Page 7-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Destination this is the destinatio n folder for the job. Type the type of job, based on the network setup. Owner the name of the temp late owner, as defined in the template file. Status information about th e progress of a job, such as active or faulted. Scanned/Filed the number of ...

  • Xerox 440 - page 237

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 7-21 E-mail Destination this is the destinatio n folder for the job. Type displays the filing protocol us ed - either TCP/IP or NetWare. Owner the name of the temp late owner, as defined in the template file. Status information about a job, such as active or faulted. Scanned/Filed the nu ...

  • Xerox 440 - page 238

    Page 7-22 Xerox Document Centre 440/432/430/426/425/420 User Guide ...

  • Xerox 440 - page 239

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-1 Print 8P r i n t When the Document Centre 4 40/432/430/426/425/420 is connected to the network, electronic jobs that requ ire printing can be sen t from a works tation direc tly to the ma chine. ...

  • Xerox 440 - page 240

    Page 8-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Print Driver Features When selecting the DC440/432/430/426/425/42 0 as the printer, the associated print sc reen will be displayed on the workstation. Select [Print] from the toolbar in the software program to display the prin t screen. The following pages describe t he options that ...

  • Xerox 440 - page 241

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-3 Print specified time. The job is then released automatically and placed at the end of the lis t of pending jobs in the Print Queue. The job is then formatte d and printed as a normal job. Jobs can be released eithe r lo cally or remotely, prior to the specified time. To rele ase a jo ...

  • Xerox 440 - page 242

    Page 8-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Op tions tab use this screen to select banner sheets, transpar ency separator pages an d to set margins. Image Options tab use to select a negative image, mirror image , or bitmap smoothing for a document. This feature ca n also be used to adjust the brightness, co ntrast, r ...

  • Xerox 440 - page 243

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-5 Print T ower Mailbox If the Tower Mailbox is fitted , pr int jobs can be sent to a mailbox bin. Mailboxes are normally assigned by the System Administrator. The mailbox contains 10 bins. On the DC440/432/430/4 25 each bi n can accommodate 5 1/2” x 8 1/2” 8 1/2” x 11” long edg ...

  • Xerox 440 - page 244

    Page 8-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Managing Print Jobs Job management can be carried ou t on each individual job contained within the Print Queue . The Print Queue maintains all pending a nd active job s that are to be printed (Paused jo bs are considered active jobs). Th ese include network print jobs, Fax print jobs ...

  • Xerox 440 - page 245

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-7 Print Name the name of the job. For copy job s, the default nam e local is used. For n etwork print jo bs and repo rts, the nam e of the file is used. For faxes receive d, th e name is typically the remote fax ID number. NOTE: Depending on the Th ird Party Server , different entries ...

  • Xerox 440 - page 246

    Page 8-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Release removes the selecte d job from memory and complete s it as instructed. Jobs are he ld due to miss ing resourc es for example, embedded fax, pr int, sample set, delayed print and secure print jobs. Embedded Fax jobs can be labeled as Held due to inco rrect paper size (the docu ...

  • Xerox 440 - page 247

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 8-9 Print Completed Print Jobs Queue Maintains completed print jobs including Ser ver Fax (received) jobs. Jobs are considered compl ete when they are successfully printed, or terminated at the user’s request or d ue to a fault. The queue contains the last 50 comple ted print jobs. Job ...

  • Xerox 440 - page 248

    Page 8-10 Xerox Document Centre 440/432/430/426/425/420 User Guide ...

  • Xerox 440 - page 249

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-1 Internet Services 9 Internet Services Internet Services utilizes the embedded Web Us er Interface which enables communication betwee n the HTTP server and the DC440/432/430/426/425/42 0. Internet Services can be used in conjunction with scanning, e-ma iling, pr inting and faxing. NOT ...

  • Xerox 440 - page 250

    Page 9-2 Xerox Document Centre 440/432/430/426/425/420 User Guide S t andard Features - Internet Services By entering the IP Address of the DC440/432/430/426/425/ 420 as the URL (Un iversal Reso urce Locato r) in the Bro wser, direct access to the DC440/43 2/430/426/425/4 20 is available. NOTE: Microsoft Internet Explor er version 4.x or later , or ...

  • Xerox 440 - page 251

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-3 Internet Services Services T ab Radio Buttons Accesses the Job Submission or S tored T emplate service area page. Apply (new settings, setting s) Applies changes. Cancel Exits the p age without updating. Device Index Accesses Internet Services index for the Doc- ument Centre . Help C ...

  • Xerox 440 - page 252

    Page 9-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Services T ab There are two options available within Services . ¾ Job Submission is used to submit print ready jobs to the Document Centre ¾ S tored T emplates contains the te mplate s created in Internet Services for controlling Scan to File jobs. NOTE: Print files should not be l ...

  • Xerox 440 - page 253

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-5 Internet Services Stored Templates Stored Templates allows users to crea te/modify and remove Scan to File template s that reside on the Document Centre . The template itself determines the se ttings specific to that Scan job. This option will only be available if Network Scanning ha ...

  • Xerox 440 - page 254

    Page 9-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Queue T ab The Queue tab enables users to promote, delete or release a job in the Document Centre print queue. NOTE: There is a time delay in refreshing the true st atus of deleted and prom o te d job s. Select Re fr es h Job after deleting or promoting a queue d print job. ¾ Select ...

  • Xerox 440 - page 255

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-7 Internet Services Stat u s T a b The Status tab allows users to review the curren t status of the input and output trays available on the Docume nt Centre . ¾ Select [St atus] . The status o f the Document Centre displays in the lef t frame. The tray st atus, including the size, col ...

  • Xerox 440 - page 256

    Page 9-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Properties T ab Properties are the settings that control the Docum ent Centre and how it operate s. The settings contained withi n the Properties tab ca n only be modified by System Ad ministrators. ¾ Select [Properties] . ¾ Select the option required. Refer to the following table ...

  • Xerox 440 - page 257

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-9 Internet Services Properties Features Feature Name Action General Setup: System Contai ns the job option default s and the actual location of the Document Centre . Job Manage me nt ( DC440/432/430/425 ) Provides the System Administrator with the ability to set permission s for the ca ...

  • Xerox 440 - page 258

    Page 9-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Services: Allows System Administra tors to view or se t parameters for stored te mplates, se t up repos- itories / templa te pools, mod ify the defa ult template and modify printer settings. Internet Messag ing ( DC440/432/430/42 5 ) The System Administrato r uses this featur e to s ...

  • Xerox 440 - page 259

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-1 1 Internet Services Services cont ... • Overwrite Existing File - the scanned document overwrites the pre viously scanned files unde r the specified document folder . • Do Not Save - when scanning to file, the newly scanned files are created un der a new document folder that matc ...

  • Xerox 440 - page 260

    Page 9-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Port folio: Conta ins the Document Cent re service infor- mation. Xer ox and system contact information, the Document Centre profile, fault histor y and billing meters are also included here. Feature Name Action ...

  • Xerox 440 - page 261

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-13 Internet Services Maintenance T ab Maintenance provides a way to vie w and test printer functions on the Document Centre . ¾ Select [Maintenance] and the option required. - Font Listing displays a listing of PCL and PostScript fonts. - Print T est Page enables a test page to be pri ...

  • Xerox 440 - page 262

    Page 9-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Assist ance T ab Use Assistance to access the internet links for software, browser and Xerox support. ¾ Select [Assistance] . ¾ Select the option require d to access the relevant information. NOTE: The Customer Support and Service number s entered here will also be displayed on th ...

  • Xerox 440 - page 263

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-15 Internet Services Scanning with Internet Services This section explains the components, function s and procedures for Network Scann ing or Scan to File. Refer to the Document Centre 440/432/ 430/426/425/420 System Administration Guide, Chapter 6 of this User Guide and the CentreWare ...

  • Xerox 440 - page 264

    Page 9-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Template Pools Template pools ar e directories where scanning te mplates reside. With Internet Services, an existing d irectory o n a file server can be de sign a te d as a po o l for DC440/432/430/426/ 425/420 templates. Template Management Templates are us ed for scanning, faxing ...

  • Xerox 440 - page 265

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-17 Internet Services Template Services Services provide the file, fax, print and sca n parameters for template operation. These ar e define d by the System Administrator on the default template, but users can change the paramet er s of a template in Stored T emp lates by creating a new ...

  • Xerox 440 - page 266

    Page 9-18 Xerox Document Centre 440/432/430/426/425/420 User Guide Login Name Login name used to access the Fil- ing location Path to Document (NetW are) Directory Path (TCP/IP) This is the location where files will be transferred to on the server . For Netware, this can include an abso- lute or relative NDS Context (in addition to a volume name an ...

  • Xerox 440 - page 267

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-19 Internet Services Print Local Copy Number of Copies De fines how many copies to print. St aple (if Finisher option is available) S taples the printed outp ut. Scan Basic Selects scanned input and output document settings. Original T ype T yp e of doc um e nt th at is being scanned. ...

  • Xerox 440 - page 268

    Page 9-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Sharpness Select s the sharpness and clarity of the images on the document being scanned. Image Size Sets the p age dimensions for the input and scanned document file. Original Size Select the dimensions of the input document. The original size can be detected as auto , pr e- se t o ...

  • Xerox 440 - page 269

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-21 Internet Services Reduce/Enlarge Sets red uction or enlargement. Selections are: Auto - automatica lly comp utes the proper size o f the scaled image so that it can fit within the output docu- ment dimensions without cropp ing. Normal - enables the Scale Pre- serving Aspect Ratio fi ...

  • Xerox 440 - page 270

    Page 9-22 Xerox Document Centre 440/432/430/426/425/420 User Guide Document Management Fields The Document Managemen t Fields feature allows users to include variable pr ogrammable data with a job when it is being scanned to a reposito ry. The scanned job will be stored with this information in the Job Log. The Job Log can then be accessed by third ...

  • Xerox 440 - page 271

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-23 Internet Services Template Operations Once a System Ad ministrator has de fined the repos itories and default templates, the templates are available for use. Users can access and modify templates withi n S tored T emplates . Refer to the following for information on creatin g, copyi ...

  • Xerox 440 - page 272

    Page 9-24 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ T o return the template to its last saved values, select [Restore Se ttings] . NOTE: Use the Add , Edit or Delet e buttons to create, modify or delete a Document Mana gement Field entry . Copying a temp late: ¾ Select [Stored T emplates] . ¾ Select the required templa te. ¾ Se ...

  • Xerox 440 - page 273

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-25 Internet Services selected and the hard copy documen t scanned in at the DC440/432/430/42 6/425/420 . The scanne d files are then saved to either a pub lic or pr iva te re po sit or y. Scanning to a public repository: ¾ Create a scan template for Scan and File Services . Refer to ? ...

  • Xerox 440 - page 274

    Page 9-26 Xerox Document Centre 440/432/430/426/425/420 User Guide To edit an electronic file, first scan the docu ment, then retrieve it in a TIFF editing applicat ion, such as PaperPort. ¾ Create a scan template for Scan and File Services . Refer to “Template Operations ” on page 9-23 for informatio n on creating a template. Or ¾ Select [Sc ...

  • Xerox 440 - page 275

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 9-27 Internet Services Scan to Fax To save time when send ing fa xes, users can set up Scan to Fax templates using Internet Servic es. ¾ Create a template for Fax Services. Refer to “Template Operations” on page 9-2 3 for information on creating a template. ¾ Enter the recipi en t? ...

  • Xerox 440 - page 276

    Page 9-28 Xerox Document Centre 440/432/430/426/425/420 User Guide Problem Solving Refer to the following questions if experiencing a pr oblem using Inter net Services. For further assistance co ntact the System Administrator. ¾ Are you using the correct browser vers ion? ¾ Did you enter the correct IP address for th e Document Centre in the brow ...

  • Xerox 440 - page 277

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-1 Paper and other media 10 Paper and other media The DC4 40/432/430/426/425/4 20 is designed to use a variety of types of paper and other med ia . This chapter offers information abou t load ing paper and other typ es of media into the DC440/432/430/426/425/420 as well as recommending ...

  • Xerox 440 - page 278

    Page 10-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Loading p aper When a paper tray is opene d, the DC440/432/430/426/425/ 420 assumes more pap er is to be loaded. The touch scr een displays a pop-up window, giving the option to change the paper and its attributes, or load more of the same paper. Please refer to pag e 3-18 for more ...

  • Xerox 440 - page 279

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-3 Paper and other media HINT : T o avoid jams and mi sfeeds do not load paper o n top of paper that may still be in th e tray . Remove the paper , and reload it on top of the new stock loa ded. ¾ Pull out the pap er tra y towards you. ¾ The T ray Attributes window will be disp layed ...

  • Xerox 440 - page 280

    Page 10-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ If required, move the p aper tray guides to accommod ate the new paper size. - To adjust the side guide, lift the guide and slide the guide to its new position. If not positioned correctly the guide will not slot into place. - To releas e the rear guide push down on the tab and ...

  • Xerox 440 - page 281

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-5 Paper and other media NOTE: Although paper do es not have to be loaded in the same orient a tion as the document s, the DC440/432/430/426/ 425/420 runs at a slightly slower spee d wh en jobs req uir e rotation. ¾ Referring to the tray labels, load the paper neatly into the tray . A ...

  • Xerox 440 - page 282

    Page 10-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Paper can be loa ded either short edg e feed or long edge feed, however the defaul t orientation is long edge feed. NOTE: Mixing paper st andards can lead to image loss. The Bypass Tray The Bypass Tray can be used for a variety of differ ent media stock. Refer to the table on page ...

  • Xerox 440 - page 283

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-7 Paper and other media Bypass Tray with the Left Tray Bypass Tray with the Hi gh Capacity Tray and Finisher ¾ Following the copier labels, load the pape r neatly into the bypass tray ensuring tha t the paper st ack is registered to the front right ha nd c or ne r . T ake care not to ...

  • Xerox 440 - page 284

    Page 10-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide HINT : If unwr apping a new p acket of pap er with the seam side of the packet face up, tur n the pa per over when loa ding it in to the Bypass T ray . This prevent s curled output. The Envelope Tray (optional) The Envelope Tra y only fits in the Tr ay 1 position. A maximum of 70 e ...

  • Xerox 440 - page 285

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-9 Paper and other media Loading the Envelope Tray NOTE: Make sure that the paper tray guides are just to uching the envelop e stock load ed. ¾ Pull open tray 1 and, holding the tray on ei ther side, gently lift the tra y and remove it from the machine. ¾ Insert the envelope tray . N ...

  • Xerox 440 - page 286

    Page 10-10 Xerox Document Centre 440/432/430/426/425/420 User Guide The High Capacity Feeder (optional) The High Capacity Feeder is an option on the DC440 /432/430/ 426/425/420. Although the High Capa city Fee der is designed to accept 16 - 110lb (substance 16 - 110) paper, it can hold 2,000 sheets of 20lb (substan ce 20) 8 1/2” x 1 1” paper. N ...

  • Xerox 440 - page 287

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10-1 1 Paper and other media Auto Tray Switching This featur e has to be enabled on the machin e. Contact t he Key Operator for further assistance . Once enabled, if loading more th an one tray with paper o f the same size and type, the DC440/432/430/426 /425/420 automatically switches f ...

  • Xerox 440 - page 288

    Page 10-12 Xerox Document Centre 440/432/430/426/425/420 User Guide S toring and Handling Paper Always use hig h-quality, xero graphic grad e paper in th e DC440/432/430/42 6/425/420 . Damaged, curled, or da mp paper can cause jam s and image quality problems. Fo llow these simple ru les to store paper: - Store paper in dry conditions, away from ex ...

  • Xerox 440 - page 289

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 13 Paper and other media Other media A variety of media types can be used in the DC440/432/430/ 426/425/420 . Check the following table for special considerations. NOTE: Although 16- 24lb (substan ce 16 - 24) bond paper is an acceptable we ight, the machine might experience a pro ble ...

  • Xerox 440 - page 290

    Page 10-14 Xerox Document Centre 440/432/430/426/425/420 User Guide 5 1/2” x 8 1/2 S tatement Paper Billing, account statement s • Tray 1: load LEF , 500 sheet s maximum ( 20lb substance 20) paper . • Trays 2, 3, 4: do not use in these trays. • Bypass Tr ay: load LEF , 50 sheets maximu m (20lb substance 20) pa per . When printing from a wo ...

  • Xerox 440 - page 291

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 15 Paper and other media 8 1/2” x 14” Legal Paper Legal document s • Trays 1, 2, 3, 4: load SEF , 500 sheets maximum (2 0lb substance 20) pape r . • Bypass Tr ay: load SEF ,50 sheets maximu m (20lb substance 20) pape r . • High Capacity Fee der : do not use in t his tray . ...

  • Xerox 440 - page 292

    Page 10-16 Xerox Document Centre 440/432/430/426/425/420 User Guide 8 1/2” x 1 1” Drilled Paper 3-, 4- and 7-ring binders • Trays 1, 2, 3, 4: load LEF with holes on the left (for duplexing, load with the holes on the right), 50 0 sheets maximu m (20lb substance 20) pape r . • Bypass Tra y: load LEF with the holes on the righ t (fo r duplexi ...

  • Xerox 440 - page 293

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 17 Paper and other media T abbed paper Pages that have extended tabs to sep a- rate p ages • Trays 1, 2, 3, 4 : do not use in these tr ays. • Bypass Tr ay: load a maximum of 10 t abbed sheets, LEF , with the tabs on the outside. • High Capacity Feeder : do not use in t his tray ...

  • Xerox 440 - page 294

    Page 10-18 Xerox Document Centre 440/432/430/426/425/420 User Guide 8, 12, 16 and 24-up Xerox labels (33-up labels may not give maximum perform ance and are not recommended) Self-adhesive labels for envelopes and packag- ing • Trays 1, 2, 3, 4: load LEF o r SEF , face up. • Bypass Tr ay: load LEF or SEF , face down. • High Capacity Feeder: lo ...

  • Xerox 440 - page 295

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 10- 19 Paper and other media Cover stock Booklets • Trays 1, 2, 3, 4: load LEF or SEF , face up. • Bypass Tr ay: load LEF or SEF , face down. • High Capacity Feeder: load LEF , face down. T ransp arencies (clear , removable strip an d paperb acked). (Paperbacked transparencies can ...

  • Xerox 440 - page 296

    Page 10-20 Xerox Document Centre 440/432/430/426/425/420 User Guide ...

  • Xerox 440 - page 297

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-1 Setups 1 1 Setups The DC440/432/430/426 /425/420 is desig ned to enable machine and feature defa ult settings to be customized to meet local requirements. This chapter contains an explana tion and step by step instructions for customizing t he various defaults availabl e on the mac ...

  • Xerox 440 - page 298

    Page 1 1-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Setup Procedures During manufa cture, certain se tt ings for feat ures and fu nctions of the DC440/432/430/426/425/420 are programmed into the machine. Once th e machine is installed, the Setup Tools can be used to change these settings to suit the user’s environment. To change t ...

  • Xerox 440 - page 299

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-3 Setups Fax Setups enable the Fax specific d efault settings to be changed or set up. Refer to “Fax Setups” on page 11-3 4 for further information. System Administrator Tools If a PIN is entered th at has been assigned ‘System Administrator’ acce ss rights, the user can set ...

  • Xerox 440 - page 300

    Page 1 1-4 Xerox Document Centre 440/432/430/426/425/420 User Guide Owner Tools If a PIN is entered th at has been assigned ‘Owner’ access rights, the user can set up or change: Access Rights the allocation of Key Operator , System Administrator , Auditron Administrato r ( DC440/432/430/425 ) and Owner Access Rights. Refer to “Access Rights? ...

  • Xerox 440 - page 301

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-5 Setups The following Screen is displayed an d contains buttons for the types of setups available. For more information about Network Scanning and Print Setup instructions , please refer to the DC440/432/430/426/425/42 0 System Administration Gu ide. ¾ Select [Access] on the Contro ...

  • Xerox 440 - page 302

    Page 1 1-6 Xerox Document Centre 440/432/430/426/425/420 User Guide Machine Setup s Machine Setu ps contains the procedures for chang ing the default settings for the Document Centre . Refer to the following pages for more informa tion: Paper Trays - page 11-8 Date/Time - page 11-9 Walkup Screen - page 11-11 Timers - page 11-1 1 Contention - pa ge ...

  • Xerox 440 - page 303

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-7 Setups Access the Machine Setups ¾ Select [Access ] on the Control Panel. A pop-up window will be displayed on the To uch Screen. ¾ Select [#] and use the number keyp ad to enter a Key Operator PIN - see NOTE. ¾ Select [Enter] in the pop-up window . NOTE: The default password - ...

  • Xerox 440 - page 304

    Page 1 1-8 Xerox Document Centre 440/432/430/426/425/420 User Guide Paper Tray Setups Default Tray Select the scroll buttons to select the paper su pply de fault setting - the list contains only th e paper trays available with the machine configuration. The ch osen setting will be displayed prior to other selections made by the user. If Auto is sel ...

  • Xerox 440 - page 305

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-9 Setups Date/Time Setup Date ¾ Select [Date/T ime] . ¾ Select [Date Setup] . ¾ Select the scroll buttons to select the pref er re d dis pla y format, for examp le the mm- dd-yy format wo uld display 06-10-01 for a curre nt date of 10th June 20 01. ¾ Use the scroll butto n s to s ...

  • Xerox 440 - page 306

    Page 1 1-10 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Time ¾ Select [Time Setup] . ¾ Select the preferred display format, 12 or 24 Hour - for example ele ve n o’c lo ck at night would ei ther be displayed as 1 1 or 23 hou rs. ¾ Use the scroll buttons to select the current time in hours and minutes. ¾ Select [Save] and [Close] ...

  • Xerox 440 - page 307

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-1 1 Setups Walkup Screen Timers ¾ Select [Time rs] . ¾ Select any button to chang e the setting - a description of each follows. ¾ Make changes as requir ed. ¾ Select [Save] to continue . To change the default disp lay for the Touch Screen: ¾ Select [W alkup Sc ree n] . ¾ Selec ...

  • Xerox 440 - page 308

    Page 1 1-12 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Auto Clear With the Auto Clear feature enabled, the machine retu rns to the default settings after the specified time. Low Power Low Power Mo de becomes active after the specified time of machine non-use. When activat ed, the Touch Screen is blank and the Power Saver light is on. ...

  • Xerox 440 - page 309

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-13 Setups Power Save (Auto Off) This function is dependant on the mach ine configuration . Power Save/Sleep Mode (Auto Off/Sleep) 60 minutes after the last copy or print out, the machine will automatically switch into Powe r Save/Sleep (Auto Off) Mode. If the DC426/420 is not connect ...

  • Xerox 440 - page 310

    Page 1 1-14 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Interrupt Button The Interrupt feature enables the current job to be stopp ed and held in memory while another job is completed. When enabled the Key Operator can set up Interr upt to function on completion of the current set or th e current page. When the Inter rupt job is compl ...

  • Xerox 440 - page 311

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-15 Setups Additional Setup s Report Languages Various language option s can be made available for printed reports. Please contact the Xerox representative for further information. NOTE: This option will not be available on Digital Copier configurations. ¾ If necessary , select [Addi ...

  • Xerox 440 - page 312

    Page 1 1-16 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Touch Screen Contrast Customer Support Number When Machine St atus is selected the machine displays the Xerox customer support teleph one number. Typically, the correct number is entered by a Xerox repr esentative when the machine is first installed. If it is not on the screen, o ...

  • Xerox 440 - page 313

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-17 Setups Paper Sizes Machine Serial Number The machine displays the mach ine serial number when Machine S tatus is selected. This numb er is requ ired when calling for customer support. HINT : The Machine serial number is located inside the Lef t Front Cover of the machine under the ...

  • Xerox 440 - page 314

    Page 1 1-18 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Xerox Supplies Number / Supplies Tel. Number The machine displays the Xerox su pplies telephone number when Machine S tatus is selected. NOTE: The number entered here will also be displayed within the WebUI. ¾ Select [Xerox Supplies Number] or [Supplies T el. Number] . ¾ Use th ...

  • Xerox 440 - page 315

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-19 Setups Fault Override When a fault occurs on the DC440/432/430 /426/425/420 , the Touch Screen displays step -by-step instructions for the wa lkup user to clear the fault. The instructions include contacting the Key Operator if the fault ca nnot be cleared. In this instance the Ke ...

  • Xerox 440 - page 316

    Page 1 1-20 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Unavailable Features Some types of jobs will not print if the disabled component is required for a defau lt setup. In this case, the machine displays a prompt to check the setups. The following tabl e contains details about specific features that are unavailable when a compone nt ...

  • Xerox 440 - page 317

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-21 Setups Editing Kit Copy Editing. Finisher In Fax Setups, Embedded Fax (if both Fax option s are enabled), Fax Terminal Setu ps, Fax Printing Options, Output Selection, Left, Stap le d The machine will not print Fax jobs if the Finisher is disabled a nd the default is Stapled. Fini ...

  • Xerox 440 - page 318

    Page 1 1-22 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Finisher In Copy Setups, Output, Collated Left Tray and Copy Setups, Output, Uncollated Left Tray The machine will not print Copy jobs if the Finisher is disabled and the defaul t output is the Left Tray. The Output button will not be displayed on the Copy screen. Finisher and St ...

  • Xerox 440 - page 319

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-23 Setups Print Engine In Scan Setups, Filing Setups, Proof Before Send Proof Before Sending might be enabled in some Network Scanning templa te s. The Proof Before Send job will be pending in the Prin t Queue until the prin t engine fault is cleared and printin g is resumed. Print Q ...

  • Xerox 440 - page 320

    Page 1 1-24 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Disabled Component Service/ Feature Disabled Fea ture/Result ...

  • Xerox 440 - page 321

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-25 Setups Copy Setup s Refer to the follo win g pages for the proced ur es for Copy Setups, which includes programming the default settin gs for the following features: Reduce/Enlarge - page 11-26 Image Quality - page 11-28 Output - page 11-29 Sides Imaged - page 11-29 Expert Image Q ...

  • Xerox 440 - page 322

    Page 1 1-26 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Reduce/Enlarge Defaults ¾ Select [Copy Setup s] . ¾ Select [Reduce/Enlarge] . ¾ Select [Default s] . ¾ Use the arrow butto ns to select the default magnification setting. The default m agnification will automatically be selected when the machine is switched ON , when programm ...

  • Xerox 440 - page 323

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-27 Setups Normal When users select Norm al in the Reduce/Enlarge column on the Touch Screen, a sele ction of preset sizes is disp layed. The default value of these presets can be customized to meet local requirements. The factory de fault presets are: 1. 100% 2. 8 1/2” x 5 1/2” t ...

  • Xerox 440 - page 324

    Page 1 1-28 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Image Quality Text for documents that cont ain line ar t and low- q ua lity halfto n es . Colored backgrounds are autom atica lly suppressed. This is the factory default. Auto for documents that contain text, photo, and grap hic combinations. Colored backgrou nds are automaticall ...

  • Xerox 440 - page 325

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-29 Setups Output HINT : T y pic ally , th e Ce nte r T ray is used for copy output, and the Left T ray is used for fax output . Sides Imaged ¾ Select [Output] . ¾ Use the scroll buttons to select the default output option required - Sta p l e d , Uncollated Left T ray , Collated Le ...

  • Xerox 440 - page 326

    Page 1 1-30 Xerox Document Centre 440/432/430/426/42 5/420 User Guide 1 1 Sided single-sided copies from single-sided originals. 2 1 Sided single-sided copies from double-sided originals. 1 2 Sid ed double-sided copies from single-sided originals. 2 2 Sid ed double-sided copies from double-sided originals. For 2 Sided options, also select the orien ...

  • Xerox 440 - page 327

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-31 Setups Expert Image Quality Sharpness adjusts the sharpness of th e imag e - sele ct th e pr ef erred setting. Grayscale Copying ( DC426/ 420 ) provides improved reproduction of gray levels - select On or Off. Auto Exposure select a default setting of On to enhance do cuments with ...

  • Xerox 440 - page 328

    Page 1 1-32 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Erase ( DC440/432/430/425 ) Programs the default setting s for the Edge Erase an d Border Erase features. The factory default is off for all the erase features wit h the erase values set to 0 inches. Border Erase (DC440/432/430/425) ¾ If necessary , select [Additional Setup s] . ...

  • Xerox 440 - page 329

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-33 Setups Edge Erase ( DC440/432/430/425 ) ¾ Select [Edge Erase] . ¾ Use the scroll buttons to set the default Edge Erase settings. ¾ Select [Save] . ¾ Select [Close] to exit Copy Setups . ...

  • Xerox 440 - page 330

    Page 1 1-34 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fax Setup s On the DC440/432/430/425 both Server Fax and Embe dded Fax can be installed on the Document Centre, bu t only one service can be enabled at any one time. If both are installed they must be configured separa tely. NOTE: Which eve r optio n has bee n en ab le d, the Fax ...

  • Xerox 440 - page 331

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-35 Setups ¾ Select [Fax Setup s] . NOTE: If only Server Fax or Embedded Fax is installed, on selection of Fax Setups the relevant setup screen will automatically be displaye d. ¾ If necessary , select the Fax option required. NOTE: This screen will only be displayed if both Embedde ...

  • Xerox 440 - page 332

    Page 1 1-36 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Server Fax Setup s (DC440/432/430/425) Once Server Fax has been installed on the DC440/432/430/ 426/425/420 it will need to be enabled and the filing repositorie s set up within the required network config uration. Please refer to the System Admi nistration Guide or contact your ...

  • Xerox 440 - page 333

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-37 Setups Embedded Fax Refer to the follo win g pages for the proced ur es for ch an g ing the default Embedd ed Fax featur es. Embedded F ax Setups is divided into two areas: - Fax Terminal Setup s : to set and change the defaults for the available fax options su ch as paper size an ...

  • Xerox 440 - page 334

    Page 1 1-38 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access Fax Terminal Setups Fax Terminal Options NOTE: Only those selections relevant to the machine configuration will be available. Local ID According to the Federal Law, the DC440/4 32/430/426/425/ 420 must be progra mme d with an identification number. Th e identification numb ...

  • Xerox 440 - page 335

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-39 Setups Local Name The Local Name is the name allocated to this particular machine. For example, it cou l d indica te the location of the machine - for example, ‘Co pier West’, or be the Company name. ¾ Select [Local ID] . If more than 1 li ne is connected, select the line to ...

  • Xerox 440 - page 336

    Page 1 1-40 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Company Logo Company Logo is used to identify the organ ization sending the fax in the header of the transmissio n report and in the cover letter for fax documents. ¾ Select the se cond [Local Name] on the right of the screen. ¾ Use the keypad on the screen to enter the Local N ...

  • Xerox 440 - page 337

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-41 Setups Delayed Start Time Users can scan a document and de lay its tr ansmission start time. If they do not specify the delayed start time, the machine uses the default delayed start time that is ente red here. ¾ Select the second [Comp a ny Logo] on the ri ght of the screen. ¾ ...

  • Xerox 440 - page 338

    Page 1 1-42 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Long Document (DC 440/432/430/425) This feature allows the Key Oper ator to set up the machine to scan and send fax documents that ar e longer than 16.5”. ¾ Select [Long Document] . ¾ Select [600 mm] or [3600 mm] to e nable scanning of long document s up to these lengths. ¾ ...

  • Xerox 440 - page 339

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-43 Setups Dialling Digits Reporting (DC440/432/430/425) This defaul t selects whet her the fi rs t or the last 20 digits of a telephone number a re d isplayed on reports an d headers. ¾ Select [Dialling Digits Reporting] . ¾ Select the preferred opti on. ¾ Select [Save] . ...

  • Xerox 440 - page 340

    Page 1 1-44 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fax Printing Options ¾ Access Fax T erminal Setups as described on “Fax Terminal Setups” on page 11-37 . ¾ Select [Fax Printing Options] . Receive Reduction With this feat ure enabled, the DC440/432/430/426/425/420 automatically determines th e required re duce/enlarge rati ...

  • Xerox 440 - page 341

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-45 Setups Duplex Printing This feature sets the default 2-sided printing setting for incoming fax documents and rep orts. NOTE: Duplex Printing features will depend on product configuration . All 1 Sided: prints fax document s an d reports single-sided. All 2 Sided: prints fax docume ...

  • Xerox 440 - page 342

    Page 1 1-46 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Paper Attributes Programs the default types, colors and sizes of paper on which fax documents and reports can be printe d. Output Selection Programs the output tray fo r incoming fax documents. NOTE: Output Selection features will depend on produc t configuration. HINT : T ypical ...

  • Xerox 440 - page 343

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-47 Setups A3 Æ 11" x 17" (DC440/432/430/4 25) Programs incoming fax documen ts to be printed on a different size paper. For example, an inco ming A3 size (European standard) fax can be trimmed to print on 11" x 17" pape r. Alternatively, choose to have the machin ...

  • Xerox 440 - page 344

    Page 1 1-48 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Auto Print prints an Activity Report when the number of outgoing and incoming calls reaches 50. On ly calls that were not printed on the last report ar e inc l ud ed . On Demand prints an Activity Report only when it is manually selected. Only calls that were not printed on the l ...

  • Xerox 440 - page 345

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-49 Setups Transmission Report Programs the machine to print th e status of each transmission and displays a reduced imag e of the first page of the original document after each transmission is completed. ¾ Select [T ransmission Report] . ¾ Select the option required - - [Always Pri ...

  • Xerox 440 - page 346

    Page 1 1-50 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Mailbox Report Programs the machine to automatically print a report informing the mailbox owner each t ime a fax is received. Fax Panel Defaults ¾ Access Fax T erminal Setups as described on “Fax Terminal Setups” on page 11-37 . ¾ Select [Fax Pane l Defaults] . Resolution S ...

  • Xerox 440 - page 347

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-51 Setups Standard (200 x 10 0) reduces communication time - use for text documents. Fine (200 x 20 0) com bines the fe atures of s tandard an d super fine resolution - use for most fax documents an d for black and white gr aph ics . Super Fine (4 00 x 400) impr oves imag e quality a ...

  • Xerox 440 - page 348

    Page 1 1-52 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Forced 4800 ( DC426/4 20 ) Used when fax communications ar e susceptible to errors. This mode is slower, but less susceptible to errors. Communication Mode ( DC440/432/430/425 ) This feature sets the default communication mod e to be use d for transmission to a r emote fax machin ...

  • Xerox 440 - page 349

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-53 Setups G3 like Super G3 , this setting automati cally de te rm in es th e communication mode to be used based on the maximum capabilities of the remote fax machine, but initial communication speed is 14 ,400 bps. ECM is also used with this option. The speed can also be selecte d m ...

  • Xerox 440 - page 350

    Page 1 1-54 Xerox Document Centre 440/432/430/426/42 5/420 User Guide To Add or Edit a Mailbox ¾ In the Mailbox List, select a mailbox to select it. T o add a new mailbox, select an empty mailbox. ¾ Select [Edit M ailbox] . ¾ Select [Mailbox Password] . ¾ Use the keypad on the Control Panel to enter a four- digit p assword (0000-9999) . ¾ Sele ...

  • Xerox 440 - page 351

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-55 Setups To Delete a Mailbox Fax File Manageme nt ¾ Access Fax T erminal Setups as described on “Fax Terminal Setups” on page 11-37 . ¾ Select [Fax File Management] . ¾ Select [Delete Mailbox] . ¾ Select [Confirm] to delete the selected mailbox and it s content s. ¾ Select ...

  • Xerox 440 - page 352

    Page 1 1-56 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Mailbox Files ( DC440/432/430/425 )/Failed Fax Files ( DC426/420 ) Displays a list of fax jobs th at were unsuccessful after attempting to send the job a specified number of times depending on current setting s. Refer to the fol lowing descript ions for more informatio n. Auto De ...

  • Xerox 440 - page 353

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-57 Setups Auto Delete automatically deletes stored fax files after they have been transmitted. Keep keeps stored fax files after they have been transmitted until they are manually deleted. Fax Communication Setups This section contains the procedure s to set the following: Outgoing F ...

  • Xerox 440 - page 354

    Page 1 1-58 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access Fax Communication Setups NOTE: Only those selections relevant to the product configuration will be available. Outgoing Fax Options. Dialing T y pe This setting programs a tone or pulse dialing. NOTE: This feature is restri cted in some ar eas. -T o n e - 10 PPS (pulse per ...

  • Xerox 440 - page 355

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-59 Setups Pause Time This feature sets the amount of time for dia l pauses. Redial Management Redial Count sets the number of times the machine will automatically attempt a redial if a connection cannot be made. Redial Interval sets the time intervals in minutes between redials. NOTE ...

  • Xerox 440 - page 356

    Page 1 1-60 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ¾ Select [Redial Management ] . ¾ Select [Redial Count] . ¾ Select the scroll buttons to select the num be r of redia l attempts. ¾ Select [Save] . ¾ Select [Redial Interval] . ¾ Select the scroll buttons to select the elap sed time in minutes betw ee n re dia l s. ¾ Selec ...

  • Xerox 440 - page 357

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-61 Setups Line Monitor Line Monitor audibly monitors a transmission through the inter nal speaker until a connection is made. Afte r connectio n, the line monitor is removed. Line Monitor Volume sets a default volu me for line mo nitoring as High, Normal, or Low. ¾ Select [Line Mon ...

  • Xerox 440 - page 358

    Page 1 1-62 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Batch Send Transmits seve ral pending docum ents to one destination during a single phone call. Resend Count Sets the number of at tempts that can be mad e to automatically re-transm it a failed pa ge if a pag e error occ urs. ¾ Select [Batch Sen d ] . ¾ Select [On] to enable t ...

  • Xerox 440 - page 359

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-63 Setups Incoming Fax Options ¾ Access Fax Communication Setup s as describe d on “Fax Communication Setups” on page 11-5 7 . ¾ Select [Incoming Fax Options] . Auto Answer Delay Sets the delay in seconds before incoming calls are automatically answered. NOTE: This feature is r ...

  • Xerox 440 - page 360

    Page 1 1-64 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Ring Volume Junk Fax Prevention This feature prog rams the machine to only accept inco ming fax documents from remote machines wh ose Local ID numbers are programmed into th e Dial Directory. All other fax documents are rejected thereby ensuri ng junk fax documents such as advert ...

  • Xerox 440 - page 361

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-65 Setups Receive Header Print ( DC440/432/430/425 ) When enabled the machine auto matically prints information about the transmitting ma chine on the top of each p age. Secure Fax Receive ( DC440/432/430/425 ) This feature ensures that incomi ng faxes are treated as se cure faxes. ? ...

  • Xerox 440 - page 362

    Page 1 1-66 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Line Use Restriction ( DC440/432/430/425 ) Where more than one line is connected to the DC440/4 32/430/ 426/425/420 , this feature enables one line to be reserved for incoming fax do cuments. NOTE: It is recommended that Line 1 is used to receive faxes and Line 2 set to transm it ...

  • Xerox 440 - page 363

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-67 Setups Auditron Setup s The Auditron feature e nables machine usage to be tracked and / or controlled, preventing unau thorized access to the mach ine and enabling rechar ges for prints to be applied .The options available are descr ibed below - th e chosen option must initially b ...

  • Xerox 440 - page 364

    Page 1 1-68 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access to the Auditron Setups is controlled by a Personal Identification Number (PIN), and it is limited on the DC440/432/ 430/425 to users who ha ve Auditron Administrator privileges and on the DC426/420 to us ers who have Owner privileges. For further informa tion ab out privil ...

  • Xerox 440 - page 365

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-69 Setups Internal Auditron (DC440/432/430/425) Internal Auditron setups on the DC440/432/430/42 5 covers the following topics: 1. Auditron Enable Setups— to set up the Auditron for one or more service s. 2. Account Setups— to set up the Auditron accou nts, delete accounts and to ...

  • Xerox 440 - page 366

    Page 1 1-70 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Copy enables/disable s Auditron for Copy jobs. Fax enables/disable s Auditron for Fax jobs. NOTE: The choice available will depend on the machine configuration - for example if the machine does no t have Fax capability , then the Fax option will not be displayed. Account Setups ( ...

  • Xerox 440 - page 367

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-71 Setups Add/Modify Accounts (DC440/432/430/425) ¾ Select [Internal Auditron] . ¾ Select [Account Setup s] . ¾ Make selections as required - see below for a description of each. ¾ Select [Save] . To add an account: ¾ Select [Add Account] . ¾ Enter the accou n t numb er (betwee ...

  • Xerox 440 - page 368

    Page 1 1-72 Xerox Document Centre 440/432/430/426/42 5/420 User Guide All Limits the same use the p opup keypad to e nter a limit in un its of 100 to r estrict the number of prints whic h can be a ssigned to this account for all the services selected. Change Limit u se the popup ke ypad to enter a limit in units of 100 to restric t the number of pr ...

  • Xerox 440 - page 369

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-73 Setups Reset All Counters Reset All Limits Delete All Accounts ¾ T o reset the counters for ALL ACCOUNTS to zero, select [Reset All Counter s] at the top of the screen. ¾ Select [Confirm] . ¾ Select [Close] to continue. ¾ T o reset the limits for ALL ACCOUNTS to zero, select t ...

  • Xerox 440 - page 370

    Page 1 1-74 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Limit Policy (DC440/432/430/425) This feature sets machine behavior when the user’s acco unt limit has been reached. When the limit is r eached, the machine will either stop the current job im mediately or let the job finish and go over the limit. ¾ Select [Internal Auditr ...

  • Xerox 440 - page 371

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-75 Setups Scroll List use the scroll bu tto n s to acc es s each account to review the counters associated with that a ccount. The scroll list displays all accounts in num erical order with the lowest account number appearing at the top of the list. Search to access a particul ar acc ...

  • Xerox 440 - page 372

    Page 1 1-76 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Internal Auditron ( DC426/420) Internal Auditron setups on the DC426/4 20 models cover the following topics: 1. Service Access Setup— to set up the Auditron for one or more service s. 2. Account Setup— to set up the Auditr o n ac co un ts, delete accounts and to set counte r ...

  • Xerox 440 - page 373

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-77 Setups Off (No Auditron) enables/disables Auditron for the service selected. Auditron Without Account Limits enables Auditr on and allows unlimited usage for each account for the service selected. Auditron With Account Limits enables Auditron and allows usage limits to be set for ...

  • Xerox 440 - page 374

    Page 1 1-78 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Add Accounts ¾ Access Auditron Setups . ¾ Select [Internal Auditron] . ¾ Select [Account Setup] . ¾ Make selections as required - see below for a description of each. ¾ Select [Close] . ¾ Select [Add Account] . ¾ Enter the new account number (betwe en 4 and 1 6 digits long ...

  • Xerox 440 - page 375

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-79 Setups Scroll buttons a new limit can be en tered to restrict the n umber of prints wh ich can be assigned to this account. Unlimited there is no limit on the number of pr ints that can be assigned to this account. Reset Count the counters for this account will be reset to zero. H ...

  • Xerox 440 - page 376

    Page 1 1-80 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Download All Accounts downloads Auditron information to a PC. However, the download process requir es additional external h ardware in order to operate. Contac t the Xerox Sales representative for further information. Job Completion Setup ( DC426/420) This feature sets machine be ...

  • Xerox 440 - page 377

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-81 Setups Termin at e Jo b if set to On, the machine will st op the job as soon as the account limit has been reached - any pages committed to pr int will be allowed to print. Delete Pending Jobs if set to On, whe n an account limit is reac hed all pending jobs assigned to this accou ...

  • Xerox 440 - page 378

    Page 1 1-82 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Job Based Accounting (optional) (DC440/432/430/425) Job Based Accounting is an optional external accountin g system installed via a floppy disc and set up by the System Administrator. It can be used for Copy, Embedded Fax, LanFax, Server Fax, E-m ail, Prin t and Sca n job s. NOTE ...

  • Xerox 440 - page 379

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-83 Setups 1. Enable the software using the floppy disc. 2. Configure the Third Par ty Accounting System. 3. At the machine enable Job Base d Accounting. Enable /Disable enables/disables Job Based Accou nting. User ID Displa y displays the user ID. This can be set as Open Text or Secu ...

  • Xerox 440 - page 380

    Page 1 1-84 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Foreign Interface Device A Foreign Interface Device might be a coin-operated de vice, a bill acceptor , a card re ader, or a ne twork contr olled tracki ng system installed on the system. The device must initially be enabled by the Xerox representative. This device controls Copie ...

  • Xerox 440 - page 381

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-85 Setups Monitor without limits to set the device to track the usage of the mach in e, but no t to limit users to a number of copies or pr ints. Monitor with li mits to set the device to tra ck th e us ag e of the m ach in e, but limit users to a numbe r of copies or prints. ...

  • Xerox 440 - page 382

    Page 1 1-86 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Access Right s Personal Identification Number s (PINs) and privileges are assigned to users who need to acce ss the Setu p Too ls. Up to 100 PINs, each between 4 and 16 digits lo ng, may be assigned. There are different levels of privileges, depending on machine configuration: - ...

  • Xerox 440 - page 383

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-87 Setups Each privilege determines the right to set up the default settings for a specified set of functions, as shown in the table below. More than one pr ivilege can be assigned to an individu al user. Customer preference determines whe ther individual privileges are assigned to v ...

  • Xerox 440 - page 384

    Page 1 1-88 Xerox Document Centre 440/432/430/426/42 5/420 User Guide - PIN 1234 enables its assigned user to e nter the Setup Tools and access only the Auditr on and Access Setup features. Th is use r ca nn ot acce ss an y ot he r Set up s. - PIN 2345 enables its assigned user to e nter the Setup Tools and access the Machine Setups, Copy Setups, a ...

  • Xerox 440 - page 385

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-89 Setups Assign Privileges ¾ Select [Access] on the Control Panel. A pop-up window will be displayed on the Tou ch Screen. ¾ Select [#] on the Co ntrol Panel, and enter a PIN with Owner Privileges . ¾ Select [Enter] in the pop-up window . NOTE: The factory default password is # 2 ...

  • Xerox 440 - page 386

    Page 1 1-90 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Add Pin Set User Privileges ¾ Select [Add Pin] . ¾ Using the pop-up keyp ad, enter a number be tween 4 and 16 digit s. ¾ Select [Save] . ¾ Use the search facility or scroll buttons to select the user pin n umber for the user whose privileges are to be set or modified. ¾ Sele ...

  • Xerox 440 - page 387

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-91 Setups Delete PIN ¾ Use the search facility or scroll buttons to select the User PIN number to be deleted ¾ Select [Delete PIN] . ¾ Select [Confirm] . ...

  • Xerox 440 - page 388

    Page 1 1-92 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Service Access Control - Authentication Mode (DC440/432/430/425) Authentication is an optional feature availab le on a network connected DC440/432/4 30/425 . Authentic a tion restr icts access to Server Fax, Networ k Scanning and E -mail. Users will be required to enter a name an ...

  • Xerox 440 - page 389

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-93 Setups Networked Authe n t icated Access when enabled users will need to enter their name and password to ga in access to prot ected featur es. The user na me and password are sent to a server for veri fication. User s have the option of selecting an alternative verification s erv ...

  • Xerox 440 - page 390

    Page 1 1-94 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Network Scanning Setup s Network Scanning is an optional feat ure available on a netwo rk connected DC440/432/430/42 6/425/420 . When enabled th is feature allows user s to sca n ha r d cop y do cu me n ts at the DC440/432/430/42 6/425/420 and store the ima ges on a NetWare or TC ...

  • Xerox 440 - page 391

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-95 Setups If File Already Exists Allows the System Administrator to select the Filing Policy contained in the default templa te. The Filing Policy determines how the scanned file will be stored in the reposi tory and is referred to ‘If File Already Ex ists ’ on the Document Centr ...

  • Xerox 440 - page 392

    Page 1 1-96 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Print Setup s Print Setups options are set up by the System Administrator. These setups and defaults ar e relevant to the DC440 /432/430/ 426/425/420 as a fully networked printer . NOTE: Refer to the DC440/432/430/426 /4 25/420 System Administration G uide for more information. P ...

  • Xerox 440 - page 393

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-97 Setups Printer Setups Sets up the following options on the machine: - Banner Sheet - a cover sheet that is printed with the job. - Start Page - specifies whether or not a startup page is automatically printed each time the ma chine is powered on. - Job Settings - customizes the Nu ...

  • Xerox 440 - page 394

    Page 1 1-98 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Tower Mailbox Setups Allows users to be assigned to a specified bin. There are 10 bins available. ...

  • Xerox 440 - page 395

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 1 1-99 Setups E-mail Setup s (DC440/432/430/425) E-mail is an optional feature ava ilable on a network connected DC440/432/430/42 5 . When enabled this featur e allows users to e-mail to scan an original documen t, convert the scanned document to an electronic format and then send that i ...

  • Xerox 440 - page 396

    Page 1 1-100 Xerox Document Centre 440/432/430/426/42 5/420 User Guide ...

  • Xerox 440 - page 397

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-1 Maintenance 12 Maintenance There will be times when the ma chine will require maintenance tasks to be carried out. Information con tained in this chapter will assist in these tasks. ...

  • Xerox 440 - page 398

    Page 12-2 Xerox Document Centre 440/432/430/426/425/420 User Guide Ordering Supplies A variety of supplies, such as the Copy/Pr int Cartridge, cleaning solutions, editing m arkers and staples are availab le for the DC440/432/430/426/4 25/420. To obtain supplies, contact the local Xerox office, giving the company name, the pr od uct number and it’ ...

  • Xerox 440 - page 399

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-3 Maintenance Cleaning the DC440/432/430/426/425/420 Proper maintenance is important fo r the smooth operation of any equipment. CAUTION: When cleaning the DC44 0/432/430/426/425/42 0 , do not use organic or strong chemical solvents or aerosol cleaners. Do not pour fluids directly ont ...

  • Xerox 440 - page 400

    Page 12-4 Xerox Document Centre 440/432/430/426/425/420 User Guide The Control Panel and Touch Screen Regular clea ning keeps the touch s creen and Co ntrol Panel free from dust and dirt . To re move fing er prints an d smud ges, clean the control panel and to uch screen with a soft, lint-free cloth, lightly dampened with water. The Document Feede ...

  • Xerox 440 - page 401

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-5 Maintenance Replacing the Copy/Print Cartridge The Copy/Print Cartridge is a cu stomer replace able unit. This assembly holds the dry ink for the DC440/432/430/426/4 25/ 420 . After approximately 14,000 co pies/prints the touch screen will display a messa ge that it is time to order ...

  • Xerox 440 - page 402

    Page 12-6 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ Slide the Finisher and/or Hig h Capacity Feede r away from the machine. ¾ T o open the Duplex Module door , release the lever located at the front of the Duplex Module. ...

  • Xerox 440 - page 403

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-7 Maintenance ¾ Release the handle to open the Upper Lef t Door . ¾ Pull the Lef t Front Cover open towards you. ...

  • Xerox 440 - page 404

    Page 12-8 Xerox Document Centre 440/432/430/426/425/420 User Guide CAUTION: Hold the empty Copy/Print Cartridge away from you to avoid spilling any dry ink res idue. ¾ Holding the colou red lever , as shown, slide the cartridg e out until you can take hold of the handle on top of the cartridge. ¾ Using the handle, lif t the cartridge out of the m ...

  • Xerox 440 - page 405

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-9 Maintenance Recycling the Copy/Print Cartridge The Print/Copy Cartridge is de signed to be re-manu fa ctured. However, refilling the cartridge is not reco mmended because critical components may need re placing. To recycle used Print/ Copy Cartrid ges, return t hem to Xerox in the o ...

  • Xerox 440 - page 406

    Page 12-10 Xerox Document Centre 440/432/430/426/425/420 User Guide CAUTION: T o avoid spills, do not remove the sealing t ape until the Copy/Print Cartridge is completely in place. ¾ Holding the cartridge by its handle, slide it into the frame in the machine. Let go of the handle as you slide the Co py/ Print Cartridge all the way to the back of ...

  • Xerox 440 - page 407

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12-1 1 Maintenance CAUTION: Occasionally , after the Copy/Print Cartridge is replaced, the first p age printed is blank. This is becaus e the roller has not yet turned over to dist ribute fresh dry ink. If this happens, reprin t the job. ...

  • Xerox 440 - page 408

    Page 12-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Loading St aples Finisher (optional) The Finisher contains an automatic stapler. Staple cartrid ges contain 500 0 staples. T o replace the cartr idge: ¾ Press and hold the button on top of the Finisher to lower the Finisher T ray . ...

  • Xerox 440 - page 409

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12- 13 Maintenance ¾ The staple cartridge is located inside the small door , which has a staple i mprinted on the outside. Pull open the door towards you. ¾ T ake hold of the cartridge as shown. ¾ Gently pull out the cartridge and dispose of the unit. ...

  • Xerox 440 - page 410

    Page 12-14 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ Unpack the new stapler cartridge. ¾ Slide the new cartridge into place. ¾ Close the st aple cartridge door . ¾ If the Finisher tray does not rise automatically , press and release the button on top of the Finisher to return the Finisher T ray to it s operating position. ...

  • Xerox 440 - page 411

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 12- 15 Maintenance Convenience Stapler (o ption al) ¾ When the sta ple cartridge needs replacing or a st aple jam occurs, the indicator light on the righ t hand side o f the Convenience S tapler will be lit. A cartridge cont ain s 50 00 staples . Indicator light ¾ Holding the sides of ...

  • Xerox 440 - page 412

    Page 12-16 Xerox Document Centre 440/432/430/426/425/420 User Guide ¾ T o remove the used cartridge, hold the side s and slide the stap le cartridge straight out of the stapler; do not slide at an angle. ¾ Dispose of the used cartridge. ¾ Unpack the new cartridge . ¾ Before replacing the new cartridge, check th e position of the first staple. T ...

  • Xerox 440 - page 413

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-1 Problem Solving 13 Problem Solving The DC440/432/430/426 /425/420 has built-in information to help identify and manage er ror messages and pro blems. It also contains troubleshooting and prob lem-solving procedures to help quickly resolve the problem. Refer to the information contai ...

  • Xerox 440 - page 414

    Page 13-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Fault Clearance Procedure If a fault or problem occurs, ther e are several ways in which the type of fault can be identified. Once a fault or problem is identified, establish the pr obable cause an d apply the appropriate solutio n. - If a faul t oc curs, re fe r to the screen mess ...

  • Xerox 440 - page 415

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-3 Problem Solving Clearing Jams Media jams happen for a varie ty of reasons. Check the guidelines below to reduce th e potential for jams in the DC 440/ 432/430/426/425/4 20: - Use only recommended med ia. Refer to “Paper an d other media” on page 10-1 and “ Specifications” on ...

  • Xerox 440 - page 416

    Page 13-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Problem Solving T ables If you are experiencing difficul ty using the DC 440/432 /430/426/ 425/420 , check the suggestions in the following tables for problem solving advice. Symptom Recommendation The machine will not power ON ¾ Check the power cord installation. ¾ Check to see ...

  • Xerox 440 - page 417

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-5 Problem Solving “Close lower left door” message. ¾ Slide the Finisher/High Cap acity Feeder away from the printer . ¾ Open the lower lef t door and then close it. Ensure the door is latched securely in place before slidin g th e Fin i sh er /Hig h Capacity Feeder back. The mac ...

  • Xerox 440 - page 418

    Page 13-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide The mach ine did not enlarge an 8 1/2” x 1 1” document on to an 1 1” x 17”page ¾ 1 1” x 17”pa per can only be loa ded in the trays short edge feed. Load the 8 1/2” x 1 1”document shor t edge feed. The machine cannot r otate an image on 1 1” x 17”pap er . It onl ...

  • Xerox 440 - page 419

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-7 Problem Solving Drilled paper holes are on the wrong side ¾ For two-sided copying using drilled paper , load the paper the oppo site of the single sided copying instructions on the tray . This is because the machine copies the second side of a document first. Blank output ¾ Check ...

  • Xerox 440 - page 420

    Page 13-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Using the Edit feature causes the machine to display a fault ¾ Press firmly when using the mar k er to ensure th at the mac hine can de tect the edit marks. ¾ Do not select Interrupt or Pause when using Edit . ¾ Keep the Document Feed er closed securely when scanning a n edited ...

  • Xerox 440 - page 421

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-9 Problem Solving S t reaks, lines, spots OR black, solid, dotted lines on every other copy ¾ Clean th e Document Glass, CV T Glass, areas under the Platen Cover , the Document Feeder and the p aper guide s. ¾ If the machine has been i dle for an extended period of time, or if the C ...

  • Xerox 440 - page 422

    Page 13-10 Xerox Document Centre 440/432/430/426/425/420 User Guide Output is too ligh t ¾ If the Copy/Print Cartridge is new , the toner may not be di spen sed. ¾ Run of f more print s until the copy qu ality has improved. ¾ Set the Image Quality feature to a d arker setting. Uneven print ¾ Replace the Copy/Print Cartridge . Blurred images ¾ ...

  • Xerox 440 - page 423

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13-1 1 Problem Solving W ashout ¾ Check the quality of the document s. ¾ If the image is lighter near the bord ers, select a darker Image Quality setting on the touch screen. ¾ Replace the Copy/Pri nt Cartridge. Solid density variations ¾ Check the quality of the document s. ¾ Selec ...

  • Xerox 440 - page 424

    Page 13-12 Xerox Document Centre 440/432/430/426/425/420 User Guide Misfeeds in the Bypass T ray ¾ Remove the paper and reload the tray . Do not add pa per to the tr ay when p aper is already lo aded. Instea d, remove the paper , combine the additional p aper with the pape r from the tray and reload the tray . ¾ Check the guide s ar e co rre ct l ...

  • Xerox 440 - page 425

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 13 Problem Solving Jams in the stapler ¾ Remove the staple car tridge from the stapler a nd ch eck the position of the first staple. The staple should be lying flat against the met al striking plate. If the staple is not in this position or appears damaged, manually remove the st ap ...

  • Xerox 440 - page 426

    Page 13-14 Xerox Document Centre 440/432/430/426/425/420 User Guide Can’t store a document for secure polling due to memory fu ll ¾ Delete any jo bs stored in the Failed F ax queue (DC4 26/420 only) . ¾ Cancel the operation and try again later when additional memory is available. The fax communication finishes with an error message ¾ Select Ma ...

  • Xerox 440 - page 427

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 15 Problem Solving Received fax and repo rt documents will not print ¾ Check the fax enabled p aper trays in Machine Status . Y ou might need to ask the Key Operator to change th e settings. For example, if you want a fax to print on blue paper and the Key Operator has disabled fax ...

  • Xerox 440 - page 428

    Page 13-16 Xerox Document Centre 440/432/430/426/425/420 User Guide Fault Codes and Messages During a fault, the tou ch screen displays a message on how to clear the fault. Some faults indicate customer maintenance, while others require the a ttention of the Key Oper ator. The follo wing table represents some of the fault code s and their correspon ...

  • Xerox 440 - page 429

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 17 Problem Solving 0223–0226 A communication err or occurred. Check the telephone line, select [ Forced 4800] and b egin again. 0227 Memory becam e full du rin g com mun i cat ion . Check the available memo ry . Delete the job, divide it into smaller job s an d be g in ag ain . 022 ...

  • Xerox 440 - page 430

    Page 13-18 Xerox Document Centre 440/432/430/426/425/420 User Guide 0545–056C Either a dial tone was not detected or the telephone circuit was busy . Check the telephone line and begin ag ain. 056D The remote machine did not an swer . Contact the remote operato r an d begin again. 056E The handset is off th e hook. Reset the handset and begin aga ...

  • Xerox 440 - page 431

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 13- 19 Problem Solving Output Quality Various situatio ns can affe ct the quality of the output. Che ck the following conditions to e nsure optimum copy performance. If you still cannot resolve t he problem, contact the K ey Operator. - Do not locate the DC440/432/430/426 /425/420 in dir ...

  • Xerox 440 - page 432

    Page 13-20 Xerox Document Centre 440/432/430/426/425/420 User Guide Call for Service procedure If the difficulty persists, c ontact the Xerox Welcome Center. Xerox Welcome Center Telephone Numbe r The telephone numbe r of the Xerox Welcome Center is provided at the time of product installation . For con venience and future reference, pl ea se recor ...

  • Xerox 440 - page 433

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-1 Specifications 14 Specifications The DC440/432/430/426 /425/420 adhe re s to stri ct specifications , approvals and certifications. These specifications are design ed to prov ide for the safety of us ers and to ensure that the machine operates in a fully functio nal state. Use the s ...

  • Xerox 440 - page 434

    Page 14-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Machine Sp ecifications Hardware Configuration Simplex ( DC425 cabinet configuration) : processor/C rack with scanner, cabinet with 1 tray and a Bypass Tray Duplex: processor/C rack with Document Fee der and scanner, duplex module, 4 paper tra ys stand and a Bypass Tray NOTE: The a ...

  • Xerox 440 - page 435

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-3 Specifications Copier Speed from paper tray 1 DC420 : One-sided: 8 1/2” x 1 1” LEF: 20 cpm 11” x 17” SEF: 10 cpm Two-sided: 8 1/2” x 1 1” LEF: 20 copies per sid e 11” x 17” SEF: 10 copies per side DC425: One-sided: 8 1/2” x 1 1” LEF: 25 cpm 11” x 17” SEF: 20 ...

  • Xerox 440 - page 436

    Page 14-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Left Tray: after the job is scan ned Warm-up Time Cold Start: approximately 3 1/2 minutes DC440/432/430/42 5 Digital Copier 55 seconds DC426/420 Digital Copier 59 seconds Document Feeder Capacity: 50 sheet s Paper sizes: 8.1/ 2” x5.1/2 ” LEF thr oug h 11 ” x 17” SEF Paper W ...

  • Xerox 440 - page 437

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-5 Specifications Bypass Tray Capacity: 50 she et s of 20 l b (su b sta nc e 20 ) pe r tra y Paper Weights: 16 -110lb (substance 16 - 110). Paper Sizes: 4” x 6” SEF to 11” x 17” SEF Auto Size Sensing: 6 sizes programmable by the user Custom size programming High Capacity F eede ...

  • Xerox 440 - page 438

    Page 14-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Finisher (optional) Capacity: 1000 she et s of 20 lb (s ub sta n ce 20 ) paper Paper Sizes: 8 1/2” x 5 1/2” to 11” x 17” Paper Weights: 16 - 110lb (substa nce 16 - 110) Set Size: 50 sheets of 20lb (substance 20) pape r Staples: 5000 per cartri dge. Staples 2-50 sheets of 20 ...

  • Xerox 440 - page 439

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-7 Specifications Tower Mailbox (optional) 10 bins Capacity: DC440/432/430/425: 10 0 sheets of 20lb (substance 2 0) paper in each bin. DC426/420: 70 sheets of 20lb (substa nce 20) paper in each bin. Paper Sizes: 5 1/2” x 8 1/2” / 8 1/2” x 11” LEF and 11” x 17” SEF Paper Wei ...

  • Xerox 440 - page 440

    Page 14-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide S pecifications for the Embedded Fax Feature Fax T ransmission Speed DC440/432/430/42 5: 33.6 Kbps with automatic fallback; 14.4Kbps and 4800bps ope rator-selectable DC426/420: 14.4 Kbps (standard ) with automatic fallback; 4800bps operator- selectable Page T ransmission T ime - IT ...

  • Xerox 440 - page 441

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 14-9 Specifications USA: approved to FCC Pt 68 Canada: approved to DOC CS-03 Other coun tries: certified to national PTT standard s ...

  • Xerox 440 - page 442

    Page 14-10 Xerox Document Centre 440/432/430/426/425/420 User Guide ...

  • Xerox 440 - page 443

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-1 Glossary 15 Glossary This chapter contains a list of terms used in the User Guide. Each term has a corresponding definition that reflects the meaning of the term as it is used in th is Guide. ...

  • Xerox 440 - page 444

    Page 15-2 Xerox Document Centre 440/432/430/426/42 5/420 User Guide T erms Defined Use the definitions below to learn more about the meanings of terms used in this Guide. Activity Report a report that contains informa tion about jobs sent an d received. Annotation a n ote or comment ad ded to a docume nt. This feature adds the date, page numbers an ...

  • Xerox 440 - page 445

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-3 Glossary Comments To and From lines on a fax cover page, or an annotation on a copy job. Communication Mode (440/432/430/425 ) selects the c ommunicatio n mode used for transm ission to a remote fax machine for exampl e, Super G3, G3 or Forced 4800bps. Contrast the intensity of the ...

  • Xerox 440 - page 446

    Page 15-4 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Dual Tone Multi Frequency (DTMF) the use of a keypad seq uence (t ones) to tra nsmit to, or poll from, a remote mailbox. Duplex referrin g to a document that contains an image on both sides of the page. Document Feeder an assembly th at autom atically separates and feeds double- si ...

  • Xerox 440 - page 447

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-5 Glossary Group Dialing a form of abbreviated di aling that enables the dialin g of multiple locations by entering on e three-character code. The mach ine stores the image in memory and then transmits it to each location. Halftone gray patterns that are not black or white. Head to He ...

  • Xerox 440 - page 448

    Page 15-6 Xerox Document Centre 440/432/430/426/42 5/420 User Guide LDAP An acronym for L ightweight D irectory A ccess P rotocol. A protocol that allows sharing or cor porate phone book information. Long Document a document that is lo nger than 23" (584.2 millimeters), typically called a log. Long Edge Feed (LEF) the long edge of the paper is ...

  • Xerox 440 - page 449

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-7 Glossary Output finished copies or received fax documents. Owner a designated user who can assign machine access rights to other user s. Password a four-digit number that provides access to and protects, an electronic mailbox. Pathway the route, or the buttons a u se r is required t ...

  • Xerox 440 - page 450

    Page 15-8 Xerox Document Centre 440/432/430/426/42 5/420 User Guide Protocol the rules that control the tr ansm itting and receiving of data. Pulse-to-Tone switching between dialling types. Th is is useful when you need pulse mode to conn ect and tone mode to acces s a mailbo x or another feature. Queue a temporary sto ra ge unit for jobs waiting t ...

  • Xerox 440 - page 451

    Xerox Document Centre 440/432/430/426/425/420 User Guide Page 15-9 Glossary Stabilizer Feet attachments that replace the casters under the machine and keep it from moving. Stand-by Mode a condition of reduced powe r consumption while the machine is not performing a transaction. Store for Polling to store a document in memory until it is retrieved b ...

  • Xerox 440 - page 452

    Page 15-10 Xerox Document Centre 440/432/430/426/425/420 User Guide ...

  • Xerox 440 - page 453

    Xerox Document Centre 440/432/430/426/425/420 User Guide i Index Numerics 2 up, copy 36 A about this guide 1 access button 24 access fa x communi cation setup 58 access rights setup 86 account information, mach ine status 22 account setup (DC420) 77 account setups 70 account summary 74 activity report setup 47 add accounts setup 78 add/modify accou ...

  • Xerox 440 - page 454

    ii Xerox Document Centr e 440/432/430/426/425/420 User Guide High Capacity Tray & Finisher fitted 7 left tray fitted 7 bypass tray specifications 5 C call for service proc ed u re 20 Canadian certification 16 Canadian CSØ3 Compliance 13 cautions, co nventions 5 Center Tra y 10 centre tray specifications 5 changing th e default ti me settings 1 ...

  • Xerox 440 - page 455

    Xerox Document Centre 440/432/430/426/425/420 User Guide iii options 29 image adjustment 22 image quality 20 options 20 image shift 27 options 27 inserts 42 job assembly 48 n up 36 original input (DC420) 22 original size 22 original size options 23 output 10 output format 34 page edit 32 page edit options 33 paper supply 18 options 19 print queue 5 ...

  • Xerox 440 - page 456

    iv Xerox Document Centre 440/432/430/426/425/420 User Guide document feeder loadin g documents 2 document feeder specificat ions 4 document glass placing documents 4 document management field s, internet services 22 document management field s, network scanning 18 document na me, network scanning 16 document path/volume, network scanning 16 documen ...

  • Xerox 440 - page 457

    Xerox Document Centre 440/432/430/426/425/420 User Guide v scanning 13 erase, copy 29 erase, e-mail 12 erase, network scanning 13 expert image quality options, copy 29 expert image quality setup 31 expert image quality, copy 28 F failed fax files setup (DC420) 56 fault clearance proced ure 2 fault codes and message s 16 fault codes table 16 fault o ...

  • Xerox 440 - page 458

    vi Xerox Document Centre 440/432/430/426/425/420 User Guide fax mailbox 30 fax mailboxes setup 53 fax panel default setup 50 fax printing options setup 44 fax queue 63 fax report options 35 fax report options setup 47 fax reports, fax 35 fax setups 34 fax specifications 8 fax status options 5 fax terminal op tio ns setup 38 FCC Part 68 Compliance 1 ...

  • Xerox 440 - page 459

    Xerox Document Centre 440/432/430/426/425/420 User Guide vii properties features 9 propertie s tab 8 public & private repositories 15 queue tab 6 scan to fax 27 scan to file 24 scan with local copy 27 services tab 4 standard features 2 status tab 7 template mana gement 16 template ope rations 23 template poo ls 16 template ser vices 17 template ...

  • Xerox 440 - page 460

    viii Xerox Document Centre 440/432/430 /426/425/420 User Guide machine status 19 account information 22 counters 22 faults 21 machine information 20 paper supply status 20 print reports 21 reports and co un te rs 21 mailbox add/edit setup 54 mailbox files setup (DC440/ 432) 56 mailbox report setu p 50 mailbox, fax 30 maintenance 1 maintenance tab, ...

  • Xerox 440 - page 461

    Xerox Document Centre 440/432/430/426/425/420 User Guide ix access 23 network scanning authentication-logging off 25 network scanning setups 94 network scanning, changing the authentication service 24 next destination, fax 10 notes, conventions 5 O ordering supplies 2 orientation, conventions 3 orientation, sides imaged, cop y 15 original input (DC ...

  • Xerox 440 - page 462

    x Xerox Document Centre 440/432/430/426/425/420 User Guide powering on 7 print 1 print documents store, fax 29 print from mailbox, fax 31 print queue - print jobs 6 print queue, copy 53 print reports, machine status 21 print setups 96 printer setups 97 priority or pri nt queue priority setup 14 problem solving 1 problem solving tables 4 problem sol ...

  • Xerox 440 - page 463

    Xerox Document Centre 440/432/430/426/425/420 User Guide xi scan 1 added features 7 scan queu e 26 scan to fa x, int ernet serv ices 27 scan to file, in ternet services 24 scan with local copy, internet services 27 scanning with internet service s 15 secure fax receive se tup 65 secure polling, fax 28 send header req uirements 11 send priority, fax ...

  • Xerox 440 - page 464

    xii Xerox Document Centr e 440/432/430/426/425/420 User Guide tools 3 auditron enable se tups 69 auto answer delay 63 auto clear 12 batch send 62 border era se 32 broadcast & multi-poll reports 48 changing the settings 4 communication mode 52 company logo 40 confirmation sheet 95 contention 13 copy setups 25 customer support number 16 date 9 da ...

  • Xerox 440 - page 465

    Xerox Document Centre 440/432/430/426/425/420 User Guide xiii priority 14 protocol setups 96 public repository 1,2,3,4 95 receive header p rint 65 receive reduction 44 redial management 59 reduce/enla rge 26 report languages 15 resend count 62 resolution 50 ring volume 64 secure f ax rece ive 65 server fa x 67 server fax setups 36 service access se ...

  • Xerox 440 - page 466

    xiv Xerox Document Centre 440/432/430/426/425/420 User Guide automatic s tapling - finisher 12 convenience stapler 13 manual stapling - finisher 12 stapling, copy 12 start button 24 status tab, internet ser vices 7 store for polling, fax 27 store to mailbox , fax 30 stored image setting options, e- mail 11 stored image setting options, network scan ...

Manufacturer Xerox Category All in One Printer

Documents that we receive from a manufacturer of a Xerox 440 can be divided into several groups. They are, among others:
- Xerox technical drawings
- 440 manuals
- Xerox product data sheets
- information booklets
- or energy labels Xerox 440
All of them are important, but the most important information from the point of view of use of the device are in the user manual Xerox 440.

A group of documents referred to as user manuals is also divided into more specific types, such as: Installation manuals Xerox 440, service manual, brief instructions and user manuals Xerox 440. Depending on your needs, you should look for the document you need. In our website you can view the most popular manual of the product Xerox 440.

Similar manuals

A complete manual for the device Xerox 440, how should it look like?
A manual, also referred to as a user manual, or simply "instructions" is a technical document designed to assist in the use Xerox 440 by users. Manuals are usually written by a technical writer, but in a language understandable to all users of Xerox 440.

A complete Xerox manual, should contain several basic components. Some of them are less important, such as: cover / title page or copyright page. However, the remaining part should provide us with information that is important from the point of view of the user.

1. Preface and tips on how to use the manual Xerox 440 - At the beginning of each manual we should find clues about how to use the guidelines. It should include information about the location of the Contents of the Xerox 440, FAQ or common problems, i.e. places that are most often searched by users in each manual
2. Contents - index of all tips concerning the Xerox 440, that we can find in the current document
3. Tips how to use the basic functions of the device Xerox 440 - which should help us in our first steps of using Xerox 440
4. Troubleshooting - systematic sequence of activities that will help us diagnose and subsequently solve the most important problems with Xerox 440
5. FAQ - Frequently Asked Questions
6. Contact detailsInformation about where to look for contact to the manufacturer/service of Xerox 440 in a specific country, if it was not possible to solve the problem on our own.

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