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OmniWare Pro 12 ScanSoft - page 1
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OmniWare Pro 12 ScanSoft - page 2
L EGAL N OTICES Copyright © 2002 ScanS oft, Inc. Al l rights re served. N o part of this publication may be transmitted, transcribed, reproduced, stored in any retrieval system or translate d into any language or computer language in any form or by any means, mechanical, electr onic, magnetic, optical, chemical, ma nual, or othe rw ise, without pr ...
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OmniWare Pro 12 ScanSoft - page 3
OmniPag e Pro U ser’s G uide iii C ONTENTS W ELCOME 7 Using this Gu ide 8 Getting online Hel p 9 Online HT ML Help 9 Context-Sen sitive H elp 9 Tech Note s 10 Glossar y 10 1I NSTALL ATION AND SETUP 11 System requirements 12 Installing OmniPage Pro 13 Setting up your scanner with OmniPage Pro 14 How to start the p rogram 16 Registering your softwa ...
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OmniWare Pro 12 ScanSoft - page 4
iv Contents The Text Ed itor 24 The OmniPage T oolbox 25 Managing documents 26 Thumbnails 26 Document Manager 27 Custo mizin g Doc ument Manage r colu mns 28 Deleting pages from a document 28 Printing a document 29 Closing a document 29 OmniPage Documents 29 Why save to OPD 30 How to save to O PD 30 Settings 31 3P ROCESS ING DO CU MENT S 33 Quick S ...
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OmniWare Pro 12 ScanSoft - page 5
OmniPag e Pro U ser’s G uide v Input from scanner 49 Scanning with an ADF 50 Scanning without an ADF 51 Describing the layout o f the documen t 51 Zones and backgrounds 53 Automatic zoning 53 Manual zoning 54 Zone types an d pro perti es 55 Worki ng with zo nes 57 Table gr ids in t he image 59 Using zone templates 61 4P ROOFING AND EDITING 63 The ...
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OmniWare Pro 12 ScanSoft - page 6
vi Contents 5S AVIN G AND EXPORTING 77 Savi ng o rigina l im ages 78 Saving recognition results 79 Saving a document as you work 80 Sele cting a form atti ng le vel 81 Selecting ad vanced saving o ptions 82 Saving to PDF 84 Copying pages to C lipbo ard 84 Sending pa ges by mail 85 6T ECHNICAL INF ORMATI ON 87 Trouble shooting 8 8 Solutions to try f ...
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OmniWare Pro 12 ScanSoft - page 7
O m ni P a ge P r o Use r ’s G u i d e 7 W e l c o m e W e l c o m e to O m n i P a ge P r o ® , and t h a n k y o u f o r u s ing our s o f t w a r e! T h e f o l l o w ing d o c u me n t a t i o n h a s been p r o v ided to h e lp y o u get st a r t e d and g i ve y o u a n o v e r view of t h e p r o g ram. T h i s U s e r ’ s G u i d e T h ...
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OmniWare Pro 12 ScanSoft - page 8
8 Welcome Using this Guide This guide is writ ten with th e assumption th at you know how to work in the Micro soft Wi ndows environment. Pl ease refer to y our Windows docum entatio n if you ha ve questi ons abo ut how to us e dialo g boxes, menu commands, scroll bars, drag a nd drop functionality , shortcut menus, and so on. W e also assume you a ...
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OmniWare Pro 12 ScanSoft - page 9
OmniPage Pro User’s Gu ide 9 Getting on line Help In add ition to using t his guide, yo u can use OmniP age P ro ’ s online H elp to learn about feat ures, sett ings, and proced ures. Onlin e Help is av ailable aft er you ins tal l Omni P age Pro . Onlin e HTML Help Open OmniP age P ro ’ s online Hel p at its top level by choosing Help T opic ...
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OmniWare Pro 12 ScanSoft - page 10
10 We l co m e T e c h N o t e s S c a n S o f t ’ s web s i te at w w w . s c a n s o ft. c o m c o n t a i n s T e c h N o tes o n commonly reported issues using O mniP age P ro 12. W eb page s may also offer as sistance on the in stallati on pr ocess an d troublesh ooting. Glos sar y This guide does not include a glossary . The online Help has ...
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OmniWare Pro 12 ScanSoft - page 11
Omni Page Pro User’s Gui de 11 Chapter 1 Installation and setup This chapter p ro vides informatio n on installing and st arting OmniP age P ro 12. I t present s the follo w ing topi cs: X System r equirements X Installing OmniPage P ro X Setting up y our scanner with OmniP age P ro X Ho w to s tart the p rogr am X Registering y our software X N ...
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OmniWare Pro 12 ScanSoft - page 12
12 Inst a l l at i o n and setup System requiremen t s Y o u need the f o l l o w ing minimum syst e m r equ i r e m e n t s t o ins t all and r un O m ni P age P r o 12: X A c o m p u t er w i t h a P e n t i u m o r higher p r ocessor X M i cr o s o f t W i n d o ws 98 ( f r o m sec o nd e d iti o n ) , W i nd o ws M e, W i n d o w s NT 4.0 ( w i ...
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OmniWare Pro 12 ScanSoft - page 13
Chapte r 1 Installing Om niPage Pro 13 Installi ng OmniPage Pro OmniP age Pr o 12’ s installation program takes you through installatio n with instructions on every screen. Befor e installi ng OmniP age P ro: X Close al l other appl icatio ns, es pecially a nti-virus p rogr ams. X Log into yo ur computer with admi nistra tor privil eges if you ar ...
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OmniWare Pro 12 ScanSoft - page 14
14 Installation and setup Setting up your scanner with O mniPage Pro All files need ed for scanner setup and support are copi ed automatically during t he prog ram ’ s install ation. B efor e using O mniP age P ro 12 for scanning, your scanner should b e installed with its own scanner dri ver software and t ested for corr ect functional ity . Sca ...
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OmniWare Pro 12 ScanSoft - page 15
Chapte r 1 Setting up your scanner with OmniPage Pro 15 X Click on Scan to begin the sample scan. X If necessary , click on Inverse Image… or Missing Image… and make th e appro priate se lections. X Once the image appear s correctly in the windo w , click on N ext. X Select the i tem that most appro priately describes your scanner , then cl ick ...
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OmniWare Pro 12 ScanSoft - page 16
16 Installation and setup How to start the program T o start O mniP age P ro 12 d o one of th e follo wing: X Clic k S tar t in the Wind ows taskbar and choose Programs S c a n S o f t O m n i Pa g e Pr o 1 2 . 0 OmniP age P ro 12.0. X Double- click the O mniP age Pro icon in the p rogram ’ s instal lation folder or on the Win dows de ...
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OmniWare Pro 12 ScanSoft - page 17
Ch a p t e r 1 R e g i st e r i ng y o ur software 17 Re g i s teri n g yo u r softwa r e S c a n S o f t ’ s r e g i s t r a t i o n W i z a rd r u n s a t t h e e n d o f i n s t a l l a t i o n . W e p ro v i d e an e a sy e l e ct r on i c f o r m th a t c a n b e c o m p l e t e d in l e ss th a n f i v e m i n u t e s. W h en t h e form is ...
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OmniWare Pro 12 ScanSoft - page 18
18 Installation and setup saved to zone templates. S ee page 53. I rregular zones can be drawn and zo nes split an d joined mor e simply , without t he need for separate t ools. S ee page 57. X Better proofing and verifying The P roofing dia log box now shows suspect wor ds in a wider context. A dynamic veri fier can stay open as text is being chec ...
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OmniWare Pro 12 ScanSoft - page 19
OmniPage Pro User’s Guide 19 Chapter 2 Introduction Y ou prob ably use your comput er for business corr espondence, prepa ring reports, handling data and an ev er-increasing number of other uses. The chall enge is t hat, in s pite of t he digit al re voluti on, certai n sour ces of information s till circ ulate in printed, p aper form and cannot ...
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OmniWare Pro 12 ScanSoft - page 20
20 Introduction What is optical character recognition Optica l charac ter recog nition is the pro cess of ext racti ng text from an image. This image can result from scanning a paper document o r opening an electr onic image file. I mages do not hav e editabl e text characte rs; the y have man y tiny d ots (p ixels) that togethe r form charac ter s ...
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OmniWare Pro 12 ScanSoft - page 21
Chapte r 2 What is optical character recognition 21 Docume nts in OmniPage Pr o OmniP age P ro 12 handles do cuments one at a t ime. When you acqui re your first image (fr om scanner or from file) a new document is sta rted. F urther acquired images a re added t o the same document, until you save and clo se it. A documen t in OmniPage P ro consist ...
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OmniWare Pro 12 ScanSoft - page 22
22 Introduction The OmniPage Desktop The Omni P age Desktop h as a titl e bar and a menu bar alo ng the to p and a statu s bar along the bo ttom. It has three mai n workin g areas, separa ted by splitte rs: the Document Manager , the Image P anel and the T ext Editor . E ach ha s close, ma ximize and restore butt ons top ri ght. T he Im age P anel ...
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OmniWare Pro 12 ScanSoft - page 23
Chapte r 2 The OmniPage Desktop 23 W e show the program with a th ree-pag e documen t. P age one is the current pag e, which has been recogniz ed and pr oofed. P age two has been recognize d but not pr oofed yet . P age three has been acquir ed and manually zoned, but no t recognize d yet. The icons at the bottom of the thumbnail images sh ow page ...
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OmniWare Pro 12 ScanSoft - page 24
24 Introduction The Image Panel When this displays th e current page im age, t he Imag e toolbar i s availab le. All page im ages have a back ground va lue: proc ess or ign ore. Z ones can be manually drawn on page images, or can be placed automaticall y after recognition. Ther e are fiv e zone types: P rocess, Ignore , T ext, T able, G raphics. Ar ...
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OmniWare Pro 12 ScanSoft - page 25
Chapte r 2 The OmniPage Desktop 25 The Omni Page T oolb ox This T ool box let s you dri ve the processi ng. B y default it is lo cated al ong the to p of the OmniPage Desktop, just above the workin g areas. It can be floated and als o be docked al ong the bot tom of th e desktop . Automatic p rocessing is star ted, an d can be stoppe d and re -star ...
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OmniWare Pro 12 ScanSoft - page 26
26 Introduction Managing do cuments Document management can be done by thumbnai ls in the Image P anel or by the Documen t Manager , situated alo ng the bottom of the OmniP age Desktop. Both summari ze the pages in the document and ar e synchronize d. Our pictures show th ese with the sa me seven-pa ge document. P ages 1 and 2 ar e selec ted an d p ...
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OmniWare Pro 12 ScanSoft - page 27
Chapte r 2 Managing documents 27 the Ct rl key as yo u click thumbn ails to ad d pages t o a select ion one by one. Then you can move or delete the selected pages as a group, or send them to (re)r ec ognition. Y ou can also export selected pages. Docume nt Manager This provid es an overview of your document with a table. Each row repr esents one pa ...
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OmniWare Pro 12 ScanSoft - page 28
28 Introduction When multiple pages ar e being selected, the page set as current does not change. A ll selected pages are high lighted . Custom izing Doc ument Manage r colum ns Y ou can spec ify which columns of information y ou want to see in the Document Manager . Click Customize Columns... in the View menu for the fo llowing dial og box: Defi n ...
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OmniWare Pro 12 ScanSoft - page 29
Chapte r 2 OmniPage Documents 29 Printi ng a document Y ou can print th e docu ment wi th the Print item in the File menu. Choose w hether to prin t images o r text (that i s, r ecogni tion r esul ts as they a ppear i n the T ext Edito r). Y ou can print a ll pag es or a ran ge of pages. The P r int tool i n the S tandard toolbar p rints images or ...
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OmniWare Pro 12 ScanSoft - page 30
30 Introduction Why save to OPD Y ou do not have to save your documents to the OPD file type. Y ou w ould typic ally do this for the fo llowin g reasons: x Y ou ca nnot finish working wi th the do cument in the current session. x Y ou want to pass th e documen t to ot her users who hav e OmniP age P ro. F or example, you can pass an OPD fi le t o a ...
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OmniWare Pro 12 ScanSoft - page 31
Chapte r 2 Settings 31 Settings The Opti ons dialo g box is the cen tral locati on for O mniP age P ro settings. Access it from the Standar d toolbar or the T ools menu. Cont ext- sensitive help pro vides information on each setting. In o ver view , the settings pane ls are: OCR U se thi s to specif y rec ognition languages, a user or pr ofess iona ...
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OmniWare Pro 12 ScanSoft - page 32
32 Introduction Pr o o f i n g U se this to define whether p roofreadin g should be gin auto maticall y after recognition. D efine also whether I ntelli T rain should run, and use it t o load or wo rk with a trai ning file. S ee “P roofreadi ng OCR resul ts ” on page 65 . Cus t o m L a yout U se thi s to descri be the lay out of y our input do ...
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OmniWare Pro 12 ScanSoft - page 33
OmniPag e Pro User ’s Guid e 33 Chapter 3 Processing documents This tutor ial chapter describes di fferent ways you can pr ocess a docum ent and also pro vides infor mation on key parts o f this proces sing . X Quick S tart Guide X P rocessing o verview X Au toma tic p roc essing X Manual processing X Combined proc essing X P roc essin g wi th th ...
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OmniWare Pro 12 ScanSoft - page 34
34 Processing documents Quick Start Guide This topic takes you step-by-step through the basic OCR process. Loadi ng and recognizin g sample image fi les Y ou will find sa mple image files in the pr ogram folde r , both single- page and multi -page files. F irst try readin g these files using t he procedur e presented below , except fo r the refer e ...
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OmniWare Pro 12 ScanSoft - page 35
Chapter 3 Quick Start Gu ide 35 If you succeeded in getting g ood results from the sample image fil es, but not from the scanned page, check your scanner installation and settings: in particul ar brightness and image re solution. S ee “I nput fr om scanner ” on page 49. This pr ov ides a mode l of opti mum brightn ess. S ee also t he online Hel ...
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OmniWare Pro 12 ScanSoft - page 36
36 Processing documents Processing over view The follo wing flow diagr am summarizes the pro cessing steps: Her e is an ov erview of the processing methods you can use. Y ou will find step-by -step guidance for each of th em in the fo llowin g pages . Automatic The fastes t and easie st way to pro cess doc uments is to let Om niP age Pr o do it aut ...
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OmniWare Pro 12 ScanSoft - page 37
Chapter 3 Processing overview 37 Us in g t h e O C R W i z a rd The OCR W izar d guides you through the selection of settings and c o m ma n d s b y a s k i n g y o u q u e s t i on s . It t h e n l a u n c h e s a u to m a t i c p r o c e s s i n g . This is a good way to get started if you are new to OmniP age P ro . In o t he r a p pl i ca ti on ...
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OmniWare Pro 12 ScanSoft - page 38
38 Processing documents Automatic processing Automatic proc essing provides an e f ficient way of handling do cuments, especially la rger ones. F irst yo u select all settings needed, then you can use the Start b utton i n the Om niP age T o olbox to process a ne w do cument from start to finish or to restart and finish processing on an open docume ...
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OmniWare Pro 12 ScanSoft - page 39
Chapter 3 Automatic processing 39 4. Choose in th e St andar d toolba r or Opti ons in t he T ools men u and check th at settings are appro priate for y our document. Y ou can, for in sta nce, spec ify re cogn itio n lan gua ges and wh eth er yo u wa nt to proofrea d the d ocument or not. See “ Settings” on page 31 . 5. Click t he Start butt on ...
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OmniWare Pro 12 ScanSoft - page 40
40 Processing documents Manual processing Manual pr ocessing gives y ou more pr ecise contr ol ov er the way your pages are ha ndled. Y ou can process th e docum ent page -by-page wi th differ ent settings fo r each page. The prog ram also stops bet ween each step: acquir ing images, performing r ecognition, expo rting. This lets yo u, for instanc ...
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OmniWare Pro 12 ScanSoft - page 41
Chapter 3 Combined processing 41 6. Se lect a val ue for the P erform OCR button. Y ou describe the layo ut of the incoming pages. This va lue has an influence if auto-z oning runs on any pages. S ee “Describin g t he layout of the do cument ” on page 51. Y o u can also select a template to have its zones placed on the current page. See “Usi ...
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OmniWare Pro 12 ScanSoft - page 42
42 Processing documents determine which pages are in or der , and which need differe nt settings or some manual zoning. A fter adjusting settings and/or m odifying zones, use manual proces sing to re- recogn ize j ust those pages. 1. P repa re the document and perform automatic pr ocessing, as alrea dy descr ibed. 2. If you close or finish proofing ...
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OmniWare Pro 12 ScanSoft - page 43
Chapter 3 Processing with the OCR Wizard 43 3. Manual ly zone page s where you want to pr ocess only part of the pag e or if yo u want to give pr ecise zoning instruct ions. U se ignor e backgrounds or zones to exclud e areas fr om processing. U se process backgrounds or zones to specify ar eas to be auto-zo ned. 4. Click the S tart butt on, th en ...
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OmniWare Pro 12 ScanSoft - page 44
44 Processing documents 5. The las t panel as ks you to define th e export choic e: savin g to fil e or copyin g to Clip board. Afte r setting the choi ce, click Fi nish to cl ose the Wiza rd and start t he automa tic processi ng. 6. If yo u reque sted pr oofing a nd the tex t contains s uspect wo rds , the OCR P roofrea der dialog box will appear ...
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OmniWare Pro 12 ScanSoft - page 45
Chapter 3 Processing from other a pplications 45 How to set up Direct OCR 1. S ta rt the appl ica tio n you want con nect ed t o Om niP age P ro . S tart OmniPage P ro, open th e Options dialog box at t he Direct O CR panel and select Enab l e Di re ct O C R . 2. Select proce ss optio ns for proo fing an d zoning. Th ese functi on fo r future Dire ...
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OmniWare Pro 12 ScanSoft - page 46
46 Processing documents How to use OmniPage Pro with Pap erPort Pa p e r Po r t ® is a pa per manag ement soft ware pr oduct f rom Scan Soft. I t lets you link pages with suitable applications. P ages can contain pictur es, tex t or bot h. If P aperP ort exi sts on a computer wi th Omn iP age Pro, it s OCR ser v ice s bec ome a vail able and a mpl ...
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OmniWare Pro 12 ScanSoft - page 47
Chapter 3 Processing with Sche dule OCR 47 Processing with Schedule OCR Y ou ca n sched ule OC R job s to be perf orme d autom atica lly at any tim e within the following eight days. The job pa ges can come from a scanner with an ADF or from image files. Y ou do not have to be pr esent at y our computer at j ob star t time, no r does OmniP age Pro ...
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OmniWare Pro 12 ScanSoft - page 48
48 Processing documents Defining the source of page images There ar e two possibl e image source s: from image fil es and from a scanner . There ar e two main typ es of scanners: fla tbed or sheetfed. A scanner may have a built-in or added A utomatic Document F eeder (ADF), which makes it easier to scan multi-page documents. The images from scanned ...
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OmniWare Pro 12 ScanSoft - page 49
Chapter 3 Defining the source of page images 49 N orm ally the Add butt on pl aces ea ch f ile at the bott om of the f ile list . T o place a file at a di fferent locati on, high li ght a file in t he list. The new file will be added immediately below the lo west highlighted file. Input from scanner Y ou m ust have a fu nctionin g, suppor ted scann ...
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OmniWare Pro 12 ScanSoft - page 50
50 Processing documents Brightn ess an d con trast Good brightness and contrast settings play an important role in OCR accuracy . Set these in th e Scanner panel of t he Opti ons dialo g box or in your s canner ’ s interface. T he diagra m illus trates a n optimum brightnes s setting. Af ter loadin g an image, chec k its appeara nce. If c haracte ...
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OmniWare Pro 12 ScanSoft - page 51
Chapter 3 Describing the layout of the document 51 Y ou can scan double-sided documents with an ADF . A duplex scanner will m anage this au tomati cally . F or non-duplex scanne rs, se lect Sc an double-sid ed pages i n the Sc anner panel of th e Optio ns dialog box. The n you can scan th e document in just a few passes, with even pages grouped tog ...
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OmniWare Pro 12 ScanSoft - page 52
52 Processing documents Si ngle column, no table Choose th is setting if yo ur pages conta in only one column of text and no table. Busi ness letters or pages f rom a bo ok are no rmally lik e this. C hoose it also for a page with wor ds or numbers arranged in columns if yo u do not want these placed i n a table or de columnized or tr eated as sepa ...
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OmniWare Pro 12 ScanSoft - page 53
Chapter 3 Zones and background s 53 Zones and backgrounds Zones define ar eas on the page to be processed or ignored . Zones are rect angular or ir regul ar , with ve rtical and ho rizontal si des. P age images in a document h ave a backg round v alue: proc ess or igno re (t he latter is mor e typi cal). Back ground v alues ca n be chan ged wi th t ...
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OmniWare Pro 12 ScanSoft - page 54
54 Processing documents Auto-z one a page background Acquire a page. I t appears with a process ba ckground. Draw a zone. The background changes to ignor e. Draw text, table or graphic zones to enclose area s you want manually z oned. Click the P rocess backgr ound tool (sh own ) to se t a proc ess backgr ound. D raw ignore zo nes o ver pa rts of t ...
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OmniWare Pro 12 ScanSoft - page 55
Chapter 3 Zones and background s 55 Automaticall y drawn zones and t emplate zones have soli d borders: Manually dr awn or modified z ones have dotted bor ders: Zones do not have a reading order . Reordering of recognized elements can be done in the T ext Editor . See “ T ext and image editing ” on page 72. On-the-fly z oning is described in ch ...
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OmniWare Pro 12 ScanSoft - page 56
56 Processing documents process zones on an ignore backgro und. Draw a process zone to enclose colum ns of text to have them ha ndle d auto mati cally . Th ey will be decolumnized in the T ext Editor’ s NF view and RFP view , but kept in columns in T r ue P age view . Ign o re zo n e ( g ra y) U se this to draw an ignor e zone, to define a page a ...
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OmniWare Pro 12 ScanSoft - page 57
Chapter 3 Zones and background s 57 Wo r k in g w i t h z o n e s The Image toolbar pro vides zone editi ng tools. One i s always selected. When you no longer want t he ser vice of a t ool, click a differ ent tool. S ome tools on this toolbar a re gr ouped. Only the last sel ected too l from the group is visible. T o select a visible tool, click it ...
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OmniWare Pro 12 ScanSoft - page 58
58 Processing documents J oin two zo nes of the sa me type Draw an ov erlappi ng zone of the sam e type. Make an ir regula r zone by subt ract ion Draw an ov erlap ping zo ne of th e same type as the back grou nd (in thi s example, on an ignor e background). Spl i t a zo n e Draw a splitt ing zon e of the sa me type as the back ground ( in this exa ...
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OmniWare Pro 12 ScanSoft - page 59
Chapter 3 Table grids in the image 59 The follo wing zone shapes ar e prohibi ted: T o expand a zone more quickly th an using its resizing handles, draw a zone of the same type to completely enclose it. The smaller zone is repla ced by the larger one. T o replace a set of zo nes of whatever type with a single zon e, draw a large r zone of th e desi ...
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OmniWare Pro 12 ScanSoft - page 60
60 Processing documents U se the tabl e tools and the ir cursors as follo ws: I nsert ro w dividers Click the tool then click at the location in a table zone where you want to place a row divid er . A void pla cing a divider so it cut s through t ext. I nsert c olumn divide rs Click the tool then click at the location in a table zone where you want ...
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OmniWare Pro 12 ScanSoft - page 61
Chapter 3 Using zone templates 61 Using zone templates A templa te conta ins a page backgro und value an d a set of z ones and th eir properti es, stor ed in a file. A zone te mplate file can be l oaded to have template zones used during r ecognition. Load a template file in the Layout D escri ption d rop-do w n lis t or fro m the T ools menu. When ...
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OmniWare Pro 12 ScanSoft - page 62
62 Processing documents Ho w to unload a template Select a non-te mplate setting in th e Layout Description drop -down list . The template zones ar e not r emove d from the current or exist ing pages, but tem plate zones wi ll no long er be use d for futu re processing . Y ou can also open the Zone T emp late F iles dialog box, s elect [none] and c ...
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OmniWare Pro 12 ScanSoft - page 63
OmniPage P ro User’s Gu ide 63 Chapter 4 Proofing and editing Recognit ion result s are placed i n the T ext Editor . Th ese can be r ecognized texts, tables and embedd ed graphics. This WY SIWYG (What Y ou See I s What Y ou Get) editor offers the follo w ing feat ures, d etaile d in this chapter: X The editor disp lay and views X Pro o f r e a d ...
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OmniWare Pro 12 ScanSoft - page 64
64 Proofin g and editin g The editor display and views The T ext Editor displays reco gnized texts and can mark wor ds that were suspected during re cognition with wavy underl ines: X Gr een – N on-dictionar y words: These were recogniz ed confid ently , but are no t found in any a ctive dicti onar y: stan dard, user or p rofessi onal. X Blue – ...
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OmniWare Pro 12 ScanSoft - page 65
Chapter 4 Proofre ading OCR re sults 65 Tr u e P a g e v i e w Tr u e P a g e ® view tr ies to co nserve as m uch of the format ting of the original d ocument as possi ble. Character an d paragra ph styling is retained. All page el ements, including columns, are placed in box es and frames. Rea ding order can be display ed by arro ws. See f rom pa ...
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OmniWare Pro 12 ScanSoft - page 66
66 Proofin g and editin g 3. If the recognized wor d is correct, click Ignore or Ignore All to move to the n ext suspect wo rd. Click Add to a dd it to th e current user dictiona ry a nd move to the n ext suspe ct word. 4. If th e reco gnize d word is not c orrec t, modify the wor d in the Ed it panel or selec t a dicti onary suggestion. Cl ick Cha ...
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OmniWare Pro 12 ScanSoft - page 67
Chapter 4 Verifying text 67 The verifier to ol is in the F ormatting toolbar . The verifi er can also be controlled fr om the T o ols menu. Ho ver t he cursor over a verifier di splay to obta in the verifier to olbar . Use it as f ollows: To d o t h i s : Use th is: T urn verifier on F9 or verifier tool T urn verifier off E sc or F 9 or verifier to ...
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OmniWare Pro 12 ScanSoft - page 68
68 Proofin g and editin g User di ctiona ries The p rogra m has b uilt- in dict iona ries for many languages. These assist during r eco gnition a nd ma y offer sugg estion s during pr oofi ng. They can be suppleme nted by user dicti onaries. Y ou can save any number of user dictionari es, but only one can be lo aded at a t ime. Y our user dictiona ...
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OmniWare Pro 12 ScanSoft - page 69
Chapter 4 Training 69 T raini ng T raining is the process of changing the OCR solutions assigned to character sh apes in the image. I t is useful for uniformly d egraded documents or when an unusual typ eface is used throughout a document. T raining will be less useful for texts with rando m distortions. Here is an example, based on t he letter “ ...
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OmniWare Pro 12 ScanSoft - page 70
70 Proofin g and editin g finds candidate words to change, th e Check T raining dialog box lists these. I ncorrect wor ds should be r e-trained befo re the list is appr ov ed. F or guidance on using t he T rain Character a nd Check T raining di alog boxes, p lease consult their context -sensitive help o r the online help topi c Manual tr aining and ...
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OmniWare Pro 12 ScanSoft - page 71
Chapter 4 Training 71 IntelliT rain r emembers the training data it collects, and adds i t to any manual training you have done. This training can be saved to a training file for futu re us e wit h sim ila r do cum ent s. T raining fil es If yo u wa nt t o b e pro mp ted to save your un sa ved t rai ni ng d ata whe n y ou close t he documen t, sele ...
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OmniWare Pro 12 ScanSoft - page 72
72 Proofin g and editin g T ext and i mage ed iting OmniP age P ro h as a WYSIWY G T ext Editor , providing many edi ting facilities. These wor k ver y similarly to those in leading wor d processors. Editing charac ter attributes In all views except N o F ormatting view , you can change the font type, size and attributes (bold, i talic, underlined) ...
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OmniWare Pro 12 ScanSoft - page 73
Chapter 4 Text and i mage editing 73 between pa ragra phs. The T ex t Editor’ s ho rizontal r uler l ets you de fine indent and tab positions easily . Advanced tab settings are done in the T abs dialog box fr om the F ormat menu. Pa r a g r a p h s t y l e s P aragraph styles ar e auto-det ected duri ng recogniti on. A list of styles is built up ...
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OmniWare Pro 12 ScanSoft - page 74
74 Proofin g and editin g Fr a m e s have gray bor ders and enclose one or more bo xes. They ar e placed when a visible bor der is detected in a n image. F ormat frame and t able borders and shad ing with a shortcut menu or by choo sing T able... in the F ormat menu. T ex t box shading can be specified from its shortc ut menu. T o call up a shortcu ...
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OmniWare Pro 12 ScanSoft - page 75
Chapter 4 Reading text al oud 75 Click the on-the-fly tool wit h a green signal . The zoning ch anges will c ause changes in th e T ext Edi tor . Click the P erform OCR button t o have the whol e page (re)r ec ognized, i ncluding your zone changes. F or details on how changes are handled i n on-the-fly zoning a nd their effects in the T ext Editor ...
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OmniWare Pro 12 ScanSoft - page 76
76 Proofin g and editin g The T ext-to-S peech facility is ena bled or disabled wit h the T ools menu item Sp eech Mode o r with the F5 key . A second menu item S peech Settings... allows y ou to select a voice (for example, male or female for a given la nguage), a r eading s peed and the v o lume. The three bas ic speech keys are grouped t ogether ...
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OmniWare Pro 12 ScanSoft - page 77
OmniPag e Pro U ser’s G uide 77 Chapter 5 Saving and exporting Once y ou have ac quired at least on e image for a do cument, yo u can export the image(s) to file. Once you have recognized at l east one page, you can export recognition results – a single page, selected pages or the whole document – to a ta rget appl ication by sav ing to file, ...
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OmniWare Pro 12 ScanSoft - page 78
78 Saving and exporting page is recognized (or proofrea d, if that was re quested), an exporting dial og box a ppears. Y ou can specify export any tim e the pr ogram is n ot busy . If you a sk to export a document with unrecognized pages, y ou will be asked whether they sh ould be recogn ized first. If y ou answer No , only results from recognized ...
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OmniWare Pro 12 ScanSoft - page 79
Chapter 5 Saving recognition re sults 79 Saving recognition res ults Y ou can save re cognized pages to disk in a wide variety of fi le types. See “File typ es for sa vin g reco gnit ion resu lts ” on p age 9 5. 1. Choose Save As... in the F ile menu, or click the Export Results button in the OmniP age T oolbox with Save as F ile selected in th ...
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OmniWare Pro 12 ScanSoft - page 80
80 Saving and exporting 5. Click OK. The documen t is saved t o disk as specifie d. If Save and Launch is selected, the exported fil e will appear in its target applicat ion; that is th e one associated wi th the selected fil e type in your Windo ws system or in the advanced saving options for y our selected file type converter . Saving a do cument ...
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OmniWare Pro 12 ScanSoft - page 81
Chapter 5 Saving recognition re sults 81 The Save As dial og box lists available f ile types in its Save as T yp e dr op- down list. The OmniP age Document is the la st format in t he list. I f y o u f i r s t s a v e t h e d o c u m e n t a s a n O m n i Pa g e D o c u m e n t ( f o r i n s t a n c e a s memo. opd ), then modify it and later save ...
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OmniWare Pro 12 ScanSoft - page 82
82 Saving and exporting Tr u e P a g e ( T P ) This keeps the orig inal lay out of the pa ges, including c olumns. This is done with text, picture a nd table boxes and frames. This i s offered only for target a pplications capable of ha ndling these. T rue P age formatti ng is the only c hoice for XML expo rt an d f or all P DF e xpor t, excep t to ...
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OmniWare Pro 12 ScanSoft - page 83
Chapter 5 Saving recognition re sults 83 Click Def aults to h ave all sett ings retur ned to the defaul t values fo r the curren t file ty pe. Click Save t o have the ch anged settin gs appl ied to the current save and al s o s to re d a s t h e se t t in g s t o be a p p li e d i n fu t u re w h e ne v e r th i s fi l e t y pe i s selected agai n ...
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OmniWare Pro 12 ScanSoft - page 84
84 Saving and exporting Saving to PDF Y ou have five choices when savi ng to P o rt able Docume nt Format (PD F) files. PDF (Normal): P ages are exported as they appear ed in the T ext Editor in T rue P age view . The PDF file can be viewed and search ed in a PDF viewer and edited i n a PDF edit or . PDF Edited: U se thi s if you hav e made signifi ...
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OmniWare Pro 12 ScanSoft - page 85
Chapter 5 Sending pages by mail 85 plain or U nicode text will be past ed. Grap hics are r etained if the applic ation supports inserti on of images. W T o copy pages to the Clipboar d: • With a utomati c processi ng, select Copy to Cli pboard a s the setting in the Exp ort Re sults dr op-do wn list on th e OmniP age T oolbo x or i n the OCR Wiza ...
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OmniWare Pro 12 ScanSoft - page 86
86 Saving and exporting At any time the program is not busy , cho ose Send as M ail in the F i le menu to call up the Send as M ail dialog box. 1. This d ialog b ox let s you specify a fi le type , a pa ge ra nge, a form atti ng lev el and at tachm ent opt ions: o ne atta chment for all p ages, o ne attach ment per page, ne w attachme nt at ea ch b ...
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OmniWare Pro 12 ScanSoft - page 87
OmniPa ge Pro U ser’s Gui de 87 Chapter 6 T echnical information This cha pter provid es tr ouble shooti ng an d othe r techn ical in for mation about using OmniP age Pr o 12. Please also r ead the online Readme file and other help topics, or visit the ScanSoft web pages. I ts scanner section contains det ailed and r egularly upda ted informatio ...
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OmniWare Pro 12 ScanSoft - page 88
88 Technical in formation T roubles hooting Although OmniP age Pr o is de signed to be easy to use, problems sometimes occur . Many of the error messages contain self-explanatory descriptions of what to d o – check connections, clos e other applications to free up memory , and s o on. Sometimes that is all the troubleshooting help you need. Pleas ...
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OmniWare Pro 12 ScanSoft - page 89
Chapter 6 Trouble shooting 89 T esting OmniPage Pro Resta rting Windows 98, Me , 2000 or XP in safe mode o r Windo ws NT in V GA mode allows you to test OmniP age Pr o on a simplified system. This is recommended when you cannot resolve crashing problems or if OmniP a ge P ro has stopped r unning altoge ther . See Windows online Help f or m ore i nf ...
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OmniWare Pro 12 ScanSoft - page 90
90 Technical in formation 5. Launch Om niP age Pro and try pe rfor ming OCR on an imag e. Use a known image fil e such as one of the supplied sample files . Y ou can also run OmniPage Pro 12 from a command line in its own safe mode. Choose Start Run, brow se for the f ile OmniPage.exe and add the command line option /saf e . This starts the pro ...
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OmniWare Pro 12 ScanSoft - page 91
Chapter 6 Trouble shooting 91 T ext does n ot get re cognized p roperly T ry th ese solu tions i f any par t of the o riginal docume nt is not co nverte d to text properl y duri ng OC R: ◆ Look at th e original p age image and e nsure th at all t ext are as ar e enclosed by text zones. If an ar ea is not enclosed by a zone, it is generally ignore ...
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OmniWare Pro 12 ScanSoft - page 92
92 Technical in formation OmniPage P ro only re cognizes mac hine pr inted-text characters such as type- written or laser -printe d text. It can handle dot-matrix characters, though accuracy may be lo wer on draft-quality texts. I t cannot read handprint or hand writing. Ho wever , it can retain signatures or other handwritten text as a graphic. Pr ...
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OmniWare Pro 12 ScanSoft - page 93
Chapter 6 ODMA support 93 ODMA support If y our loca l netw ork inc lud es a D ocument M ana gem ent S yst em ( DMS) that su ppor ts ODMA clients, Om niP age Pr o may be able to work with it. Then an ODMA pane l will appea r in the O ptions dialog box all owing you to specify permissible f ile types and other settings. An ODMA interface will r epla ...
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OmniWare Pro 12 ScanSoft - page 94
94 Technical in formation Supported file types The pro gram support s a wide range o f file types for images and text . File typ es for op ening an d sav ing image s Input image fil es can have r esolutions up to 600 dpi, but 3 00 dpi (bot h horizonta lly and vertically) is r ecommended for opti mum OCR accuracy . The program stor es black-a nd-whi ...
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OmniWare Pro 12 ScanSoft - page 95
Chapter 6 Supported file types 95 File types for saving recognit ion results This table shows which formatting lev e ls are ava ilable for ea ch file type. Graphics ● File type supp orts graphic s ●● File type s upp or ts graphics, w ith e xport cho ice t o re tain or dro p gr aph ics. File ty pe Exten- sion No F or - matti ng RFP Flowin g Pa ...
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OmniWare Pro 12 ScanSoft - page 96
96 Technical in formation Ta b l e s ● File type s upp orts tables in grids, no table handli ng ch oices at exp ort time ●● File type s upp or ts tables, choose t o use grids or tab separat ed columns ❍● File type d oes not suppor ts table grids , choose t o co nvert to tab or space separ ated columns 1 These new f or m ats are av ailable ...
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OmniWare Pro 12 ScanSoft - page 97
OmniPa ge Pro U ser’s Gui de 97 I NDEX A Accu racy improvement , 49 , 69 , 91 influence of b rightness , 50 influence of train ing , 69 scanning mode influence , 49 Acquire Text menu items , 45 Acquired pages , 26 Acquiring images , 21 , 40 Adding pages to a document , 39 to zones , 58 training to training files , 71 words to a use r diction ary ...
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OmniWare Pro 12 ScanSoft - page 98
98 Index to target applications , 21 , 40 , 78 True Pag e , 82 F Fax recognition , 92 Features, new , 17 Files as export target , 78 as image source , 48 retained on unins talling , 96 separation options , 79 , 86 types , 79 types for export , 81 , 95 types supported , 94 Finding non-dictionar y words , 65 suspect words , 65 Finishing a document , ...
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OmniWare Pro 12 ScanSoft - page 99
OmniPa ge Pro U ser’s Gui de 99 ODMA support , 93 OmniPage Desktop , 22 OmniPage Docum ents contents of , 80 definition , 29 purpos e of OPD files , 30 saving a s , 30 , 80 OmniPage Pro documents in , 21 earlier versions , 13 install ing , 13 new fea tures of , 17 registering , 17 reinstalling , 96 starting , 14 testing , 89 uninstalli ng , 96 Om ...
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OmniWare Pro 12 ScanSoft - page 100
100 Index Sca nni ng black-and-wh ite , 49 books , 31 brightn ess , 31 , 50 color , 49 contrast , 31 graysca le , 49 input from , 49 pictures , 49 Wizard , 14 Schedule OCR , 47 input from fold ers , 93 watched f olders , 93 Searching PDF output , 84 Sele ctin g m ult iple page s , 26 Send M ail di alog b ox , 85 Sending pages by mail , 85 Setting u ...
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