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Ricoh 3245 - page 1
Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 104 // P rint scal e=81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thick ness / 2 = 4.160000 mm FAX Option Type 3245 Operating Instructi ons Facsimile Refer ence <Basic Features> B7128510 FAX Option Type 324 5 Operating Instructions Facsimile ...
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Ricoh 3245 - page 2
Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Thic kness=80 µ m // Pages in book= 104 // P rint scal e=81% Gap (when print ed at 81% sc ale) = Pages in book × Pape r thick ness / 2 = 4.160000 mm USA ❖ ❖ ❖ ❖ FCC Requirements 1. This equ ipment complies w ith Part 6 8 of the FCC r ules and requireme nts adopt ed by the A CTA. On the cover ...
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Ricoh 3245 - page 3
i Manuals f or This M achine The following manuals describe the oper ational procedures of this ma chine. For particular functions, see the relevant parts of the manual. Note ❒ Manuals provided are specific to machine ty pe. ❒ Adobe Acrobat Reader /Adobe Reader is necessary to view the m anuals as a PDF file. ❒ Two CD-ROMs are provided: • C ...
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ii ❖ ❖ ❖ ❖ Scanner Reference (PDF file - CD-ROM1) Describes operations, function s, and troubleshooting for the ma chine ’ s scan- ner function. ❖ ❖ ❖ ❖ Manuals for DeskTopBind er Lite DeskTopBinder Lite is a utility incl uded on the CD-ROM labeled “ Scanner Driver and Docu ment Management Utility ” . • DeskTopBinder Lit e S ...
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iii TABLE OF CONTENTS Manuals for This Machin e ...... ..... ........ ...... ....... ...... ....... ...... ........ ..... ........ ..... ........ . i NOTICE .. ........ ..... ........ ..... ........ ..... ........ ........ ..... ........ ..... ........ ...... ....... ...... ........ ..... 1 Importa nt Safet y Instru ctions ........ ........ ..... . ...
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iv Specify ing a Destina tion ...... ....... ...... ........ ..... ........ ....... ...... ........ ..... ........ ..... ...... 35 Entering a Fax Number ....... .......... ....... .......... .......... ....... .......... ....... .......... ...... ........ 35 Pause ..... .......... ...... .......... ....... .......... .......... ....... .......... . ...
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v 5. Troubleshootin g Adjustin g the V olume ........... ..... ........ ..... ........ ..... ........ ........ ..... ........ ..... ........ ..... . 83 When the { { { { Facsimile } } } } Key Is Lit i n Red........ ........ ..... ........ ..... ........ ........ ..... ........ . 8 5 When Ton er Runs Out .......... ....... ...... ........ ..... ..... ...
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vi Jupt erC2_Fa x_EN-F_ FM.boo k Page vi Tues day, No vember 3 0, 20 04 2:47 PM ...
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1 NOTICE Note to users in the United States of America - - - - Note: This equipm ent has been tested and found to comply with the limits for a Class B digital device, p ursuant to Part 15 of the FCC Ru les. These limits are desi gned to provi de reasonable protect ion again st harmful interf erence in a residentia l in- stallation. T his equipm ent ...
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Ricoh 3245 - page 10
2 - - - - Notice abou t the Telephon e Consumer P rotection Act ( Valid in USA only) The Telephone Consumer Pr otection Act of 1991 makes it unla wful for a ny per- son to use a co mputer or oth er electro nic device, includ ing FAX machine s, to send any message unless such message clearly contains in a margin at the top or botto m of each trans m ...
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Ricoh 3245 - page 11
3 Important S afety Inst ructions Caution When usin g your telephone equip- ment, basic safety precautions should always be follo wed to r educe the ris k of fire, electri c shock and inju ry to persons, in cluding the fol lowing: • Do no t use thi s product near water, for example, near a bath tub, wash bowl, kitchen sink o r laundry tub, in a w ...
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4 How to Read This Manual Sym bol s In th is manual, the following sym bols are used: R WARNING: This symbol ind icates a potentially hazardous situation that migh t result in death or serious i njury when you misuse the mac hine without following t he in- structi ons under t his symbo l. Be sure to read t he instruc tions, a ll of w hich are in - ...
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5 1. Getting Started Control Panel The actual mac hine control panel may differ from this illustratio n depending on install ed optio nal units. This illustra tion h as all option s installe d. 1. { { { { User To ols/Counter } } } } key Use r To ol s: Press to enter User Tools mode. These tools allow you to customize default set- tings. See p.141 ? ...
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Getting Sta rted 6 1 6. Disp lay Pane l This guides you through task s and dis- plays the ma chine status. Messages ap- pear here. p.7 “ Read ing the Di spla y ” 7. { { { { Check Mo des } } } } key Press before pressing the { { { { Start } } } } key to check the se ttings sel ected for the fax about to be sent. See p .22 “ Checking the transm ...
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Control Panel 7 1 22. { { { { Clear/Stop } } } } key Cle ar: Cancels entered numbers or characters. Sto p: Interrupts t he current opera tion (trans- mission, scanning, copying, or printing). 23. { { { { Start } } } } key Press to start f axing, or printing reports, or list s. Reading t he Display The display guid es you through operations, shows m ...
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Getting Sta rted 8 1 Reading the display pan el and usi ng keys Display contents will differ depending o n installed optional units. ❖ ❖ ❖ ❖ Initi al Di splay 1. Allow s you to sele ct scan ning conditions and s izes. 2. Displays the date and time, the name and f acsi mil e nu mber of a des- tination when transmitting, and the size of the o ...
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Control Panel 9 1 4. Displays messages an d the ma- chine s tatus . 5. Displays the entered number of a destination. When adding de stina- tions using the n umber keys, press [ Add ] . 6. Press to display various informa- tion about transmission. 7. Switch es tran smission mode be - twe en Mem ory Tran smissi on and Imm ediate T ransmi ssion. See p ...
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Ricoh 3245 - page 18
Getting Sta rted 10 1 User Authen tication When user authenticatio n (User Code Authent ication, B asic Authe nticati on, Windows Authentication, or LDAP Authent ication) is set, the authentica - tion s cree n is di spla yed. Unles s a val- i d u s e r n a m e a n d p a s s w o r d a r e enter ed, oper ati ons ar e not po ssibl e with the machine. ...
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Control Panel 11 1 Log Off (Using the Control Panel) Follow the procedur e below to log off when Basic Au thentication, Windows Authent ication, or LDA P Authenti ca- tion is set. A A A A Pre ss { { { { User Tools/Count er } } } } . B B B B Pre ss [ L ogout ] . C C C C Pre ss [ Yes ] . D D D D Pre ss { { { { User Tools/Count er } } } } . Login ( Us ...
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Getting Sta rted 12 1 Jupt erC2_Fa x_EN-F_ FM.boo k Page 12 Tue sday, November 30, 2 004 2 :47 PM ...
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13 2. Faxing Placing Or iginals Some typ es of origin als are un suit- able for th e Auto D ocument F eeder (AD F ), so t h ey m u st be p la ce d o n th e exposure glass or the ADF as shown in the illust ratio ns. For details about original types and how to set original sizes, see Copy Ref- erence . Yo u cannot use [ Special Original ] under Copy ...
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Faxing 14 2 Note ❒ When you scan originals using the Auto Docume nt Feeder (AD F), set origina ls in a stack. ❒ Wh en se ndin g a fax , the image that is outp ut at the other end depend s on the size and or ientation of pa- per used in the r eceiver's terminal. If the recei ver does not use paper of the same size and orientation as that of ...
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Ricoh 3245 - page 23
Placin g Originals 15 2 Referenc e For how to pl ace t wo-sided doc- u m en t s , see p.62 “ Two-Sided Trans mission (Doub le-Side d Transmission) ” , Fac sim ile Re fere nce <Advanced Feat ures> . For acceptable types of o riginals, see p.208 “ Acceptable Types of Originals ” , Facsimile Reference <Ad- vanced F eatures> . Setti ...
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Faxing 16 2 B B B B Pre ss [ Scan Area ] . C C C C Select the scan ar ea. Specifying standard sizes A Press [ Regular ] . B Press the size of the originals to be sent, and then press [ OK ] . Note ❒ 8 1 / 2 " × 11" ind ica te s LT. 8 1 / 2 " × 14" indicates LG. 11" × 17" indicates DLT . C Press [ OK ] . The select ...
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Placin g Originals 17 2 Specifying Mixed Original Sizes A Press [ Mixed Original Sizes ] . B Press [ OK ] . “ Mixed Original Sizes ” is shown above the highlighted [ Scan Ar ea ] . Specifying Auto Detect A Make sur e that [ Auto De tect ] is select ed. If it is not, press [ Auto Detect ] . B Press [ OK ] . “ Auto Detect ” is shown a bove [ ...
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Ricoh 3245 - page 26
Faxing 18 2 Transmiss ion Modes There are two types of transmission: • Memory Transmission • Immediate Transmission ❖ ❖ ❖ ❖ Memory Transmission Transmission starts automatically after the original has been sto red in memory . It is a conven ient meth od for when you are i n a hurry a nd want to take the document away with you. Yo u can ...
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Ricoh 3245 - page 27
Memory Trans mission 19 2 Memory Tr ansmission Memory transmission mode has stan- dard fax, Internet Fax and IP-Fax. Important ❒ If t her e is a po wer fai lur e (t he m ain power swi tch is off) or the mach ine is unplugged out for mo re than one hour , all the documen ts stored in memo ry are del eted. A s soon as the ma in pow er swi tch is tu ...
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Faxing 20 2 A A A A Make sure that Memory TX is se- lected. B B B B Place the original. Note ❒ The ori ginal can be placed ei- ther in the A DF or on the expo - sure gla ss, unti l the { { { { Start } } } } key is pressed. Referen ce p.13 “ Placing Origi nals ” C C C C Make the settings you require. Referen ce p.30 “ Scan S ettings ” p.31 ...
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Memory Trans mission 21 2 F F F F Specify a destination . Note ❒ Pressing switches the des- tination list between fax num- ber, e-mail address, and IP-Fa x number. ❒ If you want to specify anot her dest ina tion, repea t ste ps E and F . G G G G Pre ss th e { { { { Start } } } } key. Note ❒ Do not lift the ADF during scan- ning. After scann i ...
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Faxing 22 2 - - - - Checkin g the tran smission setti ngs You can check the transmission set- tings (e.g. destinat ion and transmis- sion mode) on the di spl ay. A Press the { { { { Check Mo des } } } } key. The f ollow ing di spla y appea rs. Note ❒ Pressing switches the des- tination list between fax num- ber, e-mail address, and IP-Fa x number ...
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Ricoh 3245 - page 31
Cancelin g a Memory Transmis sion 23 2 Canceling a Me mory Transmissi on You can also cancel the m ode u sing the same procedure in the fol lowing cases: • Fax Destination, Internet Fax Des- tination , and IP-Fax Destinatio n are specified simu ltaneously. • Only either Internet Fax Destina- tion or IP-Fax De stination is sp eci- fied. Befor e ...
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Ricoh 3245 - page 32
Faxing 24 2 A A A A Pre ss th e { { { { Clear/Stop } } } } key. Note ❒ You can also cancel a Memory Transmis sion by pressi ng [ Change / S top TX File ] . B B B B Select the file you want to cancel. Note ❒ If th e desi red f ile is n ot sho wn, press [ U U U U Prev. ] or [ T T T T Next ] to find it. ❒ There are cases when a destina- tion may ...
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Ricoh 3245 - page 33
Cancelin g a Memory Transmis sion 25 2 B B B B Select the file you want to cancel. Note ❒ If th e desi red f ile is n ot sho wn, press [ U U U U Prev. ] or [ T T T T Next ] to find it. ❒ There are cases when a destina- tion may no t be selecte d as the destinatio n appears as “ * ” , de- pending on t he security set- tings. C C C C Pre ss [ ...
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Ricoh 3245 - page 34
Faxing 26 2 Immediate Trans mission Limitatio n ❒ Internet Fax is exec uted in only Memory Transmission that starts transmission automatically after stori ng do cume nts in memo ry. I f you specify Immediate Transmis- sion in Internet Fax, the mode i s switched to Memo ry Transmission while an e-mail address is being entered. Note ❒ Documents a ...
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Immediate Tr ansmission 27 2 Referen ce p.35 “ Entering a Fax Number ” p.37 “ Ente ring an IP-Fax Desti- nation ” p.35 “ Spec ifyi ng a Des tinat ion ” p.47 “ Chain Dial ” , Facs imile Re f- erence <Advanced Featur es> p.47 “ Redial ” , Facsimile Refer- ence <Advanced Fe atures> E E E E Pre ss th e { { { { Start } } ...
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Faxing 28 2 Canceling an Imme diate Transmis sion Before Yo u Have P ressed the { { { { Start } } } } Key A A A A Pre ss th e { { { { Clear Modes } } } } key. Note ❒ When the or iginal is placed in the ADF, you can also cancel an Immediate Tr ansmission by re- moving the original. After You Have Pres sed the { { { { Start } } } } Key A A A A Pre ...
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Ricoh 3245 - page 37
Confirming Transmissi on 29 2 Confirming Trans mission You can confirm tr ansmission on th e display, by repo rt, or by e-mail. Confirming on Displa y Use th e TX File Status. See p.31 “ Checking the Transmission Result (TX File Status) ” , Facsimile Reference <Advanced Features> . Confirming by Report Print an Immediate TX Resul t Report ...
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Ricoh 3245 - page 38
Faxing 30 2 Scan Settings You may wa nt to send many different types of fax messages. Som e of these may be difficu lt to repr oduce at the receiver's end. However, your ma- chine has three setti ngs that yo u can adjust to help you tran smit your doc- ument with the best po ssible image quality . ❖ ❖ ❖ ❖ Resolution: Stan dard, De tail ...
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Scan Sett ings 31 2 ❒ When using Inte rnet Fax transmi s- sion, documents ar e sent at “ De- tail ” reso lution, even if you have specifie d “ Fine ” . To send a docu- ment a t “ Super Fine ” or “ Fine ” , configure the F ull Mode when reg- isteri ng the destinat ions in the Ad- dress Book. See p. 55 “ T.37 Full Mod e ” . A A ...
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Ricoh 3245 - page 40
Faxing 32 2 A A A A Pre ss [ Orig inal Type ] . B B B B Select the original type you re- quire, and then press [ OK ] . Image Density (Contrast) The text and diagrams on orig inals shou ld stand ou t clearly from the pa- per they are on. If your original has a darker backgro und th an nor mal (f or example , a newsp aper c lipping), or if the writi ...
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Scan Sett ings 33 2 B Press [ i i i i Lighter ] or [ Darker j j j j ] to adjust th e density. The square moves. Combined Auto and Manual Image Density A Select the [ Auto Im age Density ] . B Press [ i i i i Lighter ] or [ Darker j j j j ] to adjust th e density. The square moves. Mixing Scan Setti ngs for a Multip le Page Original When se nding an ...
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Ricoh 3245 - page 42
Faxing 34 2 Note ❒ Adjust the settings for each page before you press the { { { { Sta rt } } } } key. When placing original s in the optional Auto Document Feeder Note ❒ Depending on what time the scan settings are adjust ed, the settings may no t be ref lected i n the result- ing operation. A A A A Check w hich pag es you wan t to scan with d ...
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Ricoh 3245 - page 43
Specifying a Des tination 35 2 Specifying a De stination Yo u can spe cify th e dest inati on us ing one of four m ethods. ❖ ❖ ❖ ❖ Fax number p.35 “ Entering a Fax Number ” ❖ ❖ ❖ ❖ E-mail address p.36 “ Entering an E-mail Ad dress ” ❖ ❖ ❖ ❖ Entering an I P-Fax Destination p.37 “ Enter ing an IP-Fax Desti na- tion ? ...
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Ricoh 3245 - page 44
Faxing 36 2 Note ❒ If you press the { { { { Pause/Redi al } } } } key at the fir st digit, a redial occ urs. Se e p.4 7 “ Redial ” , Facsimile Reference <Advanced Feat ures> . ❒ A pause is shown as a “ - ” on the disp lay . Note ❒ You can also pr ogram numbers in- cluding pauses in destination list s. Tone This f unction al lows ...
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Ricoh 3245 - page 45
Specifying a Des tination 37 2 A A A A Press to switch the destina- tion to e-mail address. B B B B Pre ss [ Manua l Input ] . Note ❒ Depending on security setti ngs, [ Manual Input ] ma y no t be dis - play ed , an d be unab le to in put. C C C C Enter the e-mai l address destina- tion and then press [ OK ] . Note ❒ If y ou ente r an i ncorre ...
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Faxing 38 2 B B B B Pre ss [ Manua l Input ] . Note ❒ Depending on security setti ngs, [ Manual Input ] ma y no t be dis - play ed , an d be unab le to in put. C C C C Enter the IP-Fax destination and then press [ OK ] . Note ❒ If you have set both of “ Enable H.323 ” and “ Enable SIP ” pa - rameters to “ On ” with “ IP-Fax Settin ...
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Ricoh 3245 - page 47
Specifying a Des tination 39 2 Note ❒ When you enter a destinat ion via a gateway (G3 f ax connected to the public t elepho ne line, etc.) i nto th e Addres s Book o r Destin ation List, you must specify its terminal tele- phone num ber. To send from an IP-Fax to G3 fax without usi ng gatekeeper or SIP server, you m ust register the gate way also ...
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Ricoh 3245 - page 48
Faxing 40 2 B B B B Pre ss [ Names ] and enter any n eces - sary information. C C C C Pre ss [ OK ] . Using Destin ation Lists When you program a destinati on number into a destination list, you can specif y the de stina tion by just se- lecting the Quic k Dia l key from th e destinat ion lis t. The programmed name appears on Quick Dial key. Pressi ...
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Ricoh 3245 - page 49
Specifying a Des tination 41 2 Note ❒ There are th ree types of title for destinatio n lists; “ Title 1 ” , “ Tit le 2 ” , and “ Title 3 ” . The above dis- play shows “ Titl e 1 ” . Switching the titles of destination lists A Press . B Press [ Switch Title ] . C Select the type of the title, and then pr ess [ Exit ] . C C C C Sele ...
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Ricoh 3245 - page 50
Faxing 42 2 ❒ If a destinat ion where a fax numbe r, e-mail addres s, or IP-Fax number is no t pro- grammed is include d in the specifie d grou p, the “ The spec if ied gr oup conta in s some invalid de stination(s). Do you w ant to sel ect only valid dest ination(s)? ” mes- sage appear s. Pres s [ Select ] to spec ify d est inatio ns w here ...
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Ricoh 3245 - page 51
Searching f or a Destination 43 2 Searching for a De stination Use t his procedu re to search th rough the destinat ion lists for a particular destinat ion. ❖ ❖ ❖ ❖ Search by Destination Name p.43 “ Search b y Destinat ion Name ” ❖ ❖ ❖ ❖ Search by Fax Number p.44 “ Se arch by Fax Numbe r ” ❖ ❖ ❖ ❖ Search by E-mail Ad ...
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Faxing 44 2 D D D D Enter a d esti nation name to search for , and then pres s [ OK ] . Note ❒ If you enter a wrong destination name, pr ess [ ← ← ← ← ] / [ → → → → ] and [ Backspace ] / [ Del ete All ] , and then ente r the destination name again. E E E E Confirm the ent ered character and pre ss [ OK ] . When the search is f ini ...
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Ricoh 3245 - page 53
Searching f or a Destination 45 2 Note ❒ If you enter a wrong numbe r, press [ ← ← ← ← ] / [ → → → → ] and [ Clear ] , and then enter the number again. E E E E Confirm the entered fax numbers and press [ OK ] . A search -in-pro gress me ssage a p- pears. When the search is f inished, a re- sult appears. F F F F Select a d estinati ...
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Ricoh 3245 - page 54
Faxing 46 2 D D D D Enter an e-mail addres s to search for , and then pres s [ OK ] . Note ❒ If you enter a wrong e-mail ad- dress, p ress [ ← ← ← ← ] / [ → → → → ] and [ Backspace ] / [ Del ete All ] , and then enter the e- mail address again. E E E E Confirm the ent ered characters and pre ss [ OK ] . A search -in-pro gress me s ...
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Ricoh 3245 - page 55
Searching f or a Destination 47 2 D D D D Enter an IP-Fax dest inati on to search for, and then press [ OK ] . Note ❒ If you enter a w rong destina- tion, press [ ← ← ← ← ] / [ → → → → ] and [ Back- space ] / [ Delete All ] and then enter the destina tion again. E E E E Confirm entered IP-Fax destina- tion and press [ OK ] . A sea ...
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Ricoh 3245 - page 56
Faxing 48 2 G G G G Enter a partia l string for each search condition. Note ❒ Cond ition s (Na me, E-ma il Ad - dress, Fa x Number, Compan y Name, and Depar tment Name) are those programmed in the LDAP server. ❒ Press eac h condit ion to displa y the entry field, w here you enter necessary information. ❒ You can add one add itional search c o ...
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Ricoh 3245 - page 57
Searching f or a Destination 49 2 I I I I Pre ss [ OK ] . Note ❒ Although one user can pro gram multip le e-mail addre sses, onl y one a ddr ess c an be retr ieve d by the search. The ad dress re- trieved by the search depends on the searc hing met hod sup- ported by the L DAP server. However, the address pro- grammed first is normally re- trieve ...
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Ricoh 3245 - page 58
Faxing 50 2 Recepti on There are two ways you can set up your mach ine to ha ndle in coming calls: • Manual Reception (the op tional handse t or an external tele phone requir ed) • Auto R ecept ion You can c hange the receptio n mode only if a standard G3 line i s used. You cannot change the reception m o d e w h e n a l i n e o t h e r th a n ...
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Ricoh 3245 - page 59
Recepti on 51 2 Receiving a Fax in Manual Reception Mode A A A A When the machine r ings, pick up the optional handset or the hand- set of the e xternal teleph one. B B B B If you hear beeps, pres s the { { { { Start } } } } key or the { { { { Start Manual R X } } } } key. (The { { { { Start } } } } key is only available in facsimile mode w hen an ...
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Ricoh 3245 - page 60
Faxing 52 2 Jupt erC2_Fa x_EN-F_ FM.boo k Page 52 Tue sday, November 30, 2 004 2 :47 PM ...
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Ricoh 3245 - page 61
53 3. Using Internet Fax Functions There are t wo types of Int ernet Fax fun ction. • Internet Fax Functi ons (by E-Mail). See p.53 “ Inte rne t Fa x Fu nct io ns ( by E- Mai l) ” . • IP-Fax Function. See p. 69 “ IP-Fax Function ” . Internet Fax Functions (by E-Mail) This machine co nverts sca nned do cumen t images to e-mail f ormat an ...
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Ricoh 3245 - page 62
Using Inter net Fax Funct ions 54 3 Interne t Fax Precautions • Internet F ax communic ates with a server over a LAN. I t cannot co mmunicate direc tly wit h other part ies. • If a transmission is not successfu l, this machine usually receives a n e-mail er- ror notification. See p.199 “ Server-G enerated Erro r E-mai l ” , Facsimile Refer- ...
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Ricoh 3245 - page 63
Inter net Fax Functi ons (by E-Mai l) 55 3 Functions Not Supporte d by E-mail Reception The follow ing functions are supported with st andard fax recepti on, but not with Internet Faxing. • Confid ential Re ception • Memor y Lock Rece ption • Polling Recepti on • SEP Code recep tion • Authorized Rece ption • Recep tion Fil e Pr int Qu a ...
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Ricoh 3245 - page 64
Using Inter net Fax Funct ions 56 3 ❖ ❖ ❖ ❖ Registering the Received Receptio n Confirmation Co ntents When the sender rec eives the return receipt that includes the r eceiver's recep - tion capability, the s ender checks the sent final r ecipient address is pro- grammed in the Address Book. If it is pro grammed as a full mo de destina ...
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Ricoh 3245 - page 65
Sending In ternet Fax Doc uments 57 3 Sending Internet Fax Documents You can send Internet F ax documents only by Mem ory Transmission. If you specify Immediate Transmission in Internet Fax, the mode is switched to Memory Transmission when on e e- mail addr ess or more is sp eci fie d. Prep arat ion You need to make System Settings beforeh and. See ...
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Ricoh 3245 - page 66
Using Inter net Fax Funct ions 58 3 Limitatio n ❒ When availa ble memory is low , you may not be able to send Inter net Fax documents. ❒ Depending on secur ity settings, you must s pecify a send er nam e so the receiving party can recognize the sender. Specify the sender name us- ing one of the following m ethods: • Under [ E-mail Account ] , ...
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Ricoh 3245 - page 67
Sending In ternet Fax Doc uments 59 3 To enter the subject A Press [ Change ] for Ent er Subj ect. There are t wo method s of enter- ing a subject: Selecting fr om program med subjects, or enter- ing characte rs directly . If you are entering ch aracters, proceed to step C . B Select the sub ject from the dis- played l ist. The select ed subject ap ...
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Ricoh 3245 - page 68
Using Inter net Fax Funct ions 60 3 E Press [ OK ] . To enter the text A Press [ Change ] for En ter Text. B Select a text, and then press [ OK ] . To set reception notice A Select [ On ] or [ Of f ] for Recept. Notic e. Refe rence p.62 “Confirming Reception” To set BCC trans missio n A Select [ Yes ] or [ No ] for BCC TX. D D D D Pres s [ OK ] ...
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Ricoh 3245 - page 69
Sending In ternet Fax Doc uments 61 3 G G G G Select the scan settings you require . Note ❒ When using Internet Fax trans- mission, documents are sent at “ Detail ” resolution, even if you spec ify “ Su per Fin e ” . To send documents at “ Supe r Fine ” , specify th is res olution when registering the destination in the Address Book. ...
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Ricoh 3245 - page 70
Using Inter net Fax Funct ions 62 3 Note ❒ With a large vo lume of doc u- ment, it ma y take som e time b e- fore transmission starts. This is due to the t ime the machi ne re- quires to convert the data in memory. ❒ To cancel transmission of an In- ternet Fa x, see p.64 “ Canceling a Transmission of an Internet Fax ” . - - - - About th e E ...
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Ricoh 3245 - page 71
Sending In ternet Fax Documents 63 3 ❒ Information regarding the last 200 messages is recorded, but only the last 50 com munications appe ar in Journal. If you do not receive a re- ception notice message for one of the last 50 communications from the rece iver's machi ne, you may not b e abl e to c onfir m tha t the e - mail has been r eceiv ...
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Ricoh 3245 - page 72
Using Inter net Fax Funct i ons 64 3 Canceling a T ransmission of an Internet Fax When fax, Internet Fax, and IP-Fax destinatio ns are specified simulta- neously, as well as only a fax or IP- Fax desti nation is sp ecified, you can cancel transmi ssion using the same metho d. Note ❒ You cannot cancel transmissio n once the document has been scann ...
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Ricoh 3245 - page 73
Cancelin g a Trans mission of an Internet Fax 65 3 After the Ori ginal Has Been Scanned In Note ❒ Depending on the paper size and time when you cancel the tra ns- mission, you cannot cancel trans- mission of an Internet Fax. A A A A Pre ss [ Ch ange / Stop TX File ] . The list of stored files being trans- mitted or waiting for transmission appear ...
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Ricoh 3245 - page 74
Using Inter net Fax Funct i ons 66 3 Receiv ing Internet Fax You ca n receiv e e-mail docu ments by Inte rnet Fa x. There are two meth ods of receiving e- mail: Au to E-mail Reception and Ma nual E-ma il Re cept ion. Limitatio n ❒ E-mail with attachments other than TIFF-F format files cannot be re- ceived . Senders recei ve an Error Mail Not ific ...
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Ricoh 3245 - page 75
Receivin g Inter net Fax 67 3 B B B B Check the m essage, and then press [ Exit ] . The standby display appears. Jupt erC2_Fa x_EN-F_ FM.book Pag e 67 T uesday, November 30 , 2004 2 :47 PM ...
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Ricoh 3245 - page 76
Using Inter net Fax Funct i ons 68 3 Received Image s Here is an example of an Internet Fax m essage sent from t his machine and re- ceived on a com puter using Outlook e-ma il software. The re ceived i mage v arie s accord ing to e- mail sof tware . 1. E-mail transmit ted without speci- fying a subject in “ E- ma il Op tion s ” . 2. E-mail tra ...
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Ricoh 3245 - page 77
IP-Fax F unction 69 3 IP-Fax Funct ion The IP-Fax function sends/receives documents between two facsimiles directly connecte d to a TCP/IP ne twork. IP-Fax uses SIP and H.323 as the network protocol. Specify an IP address or host name inst ead of a fax number for sending. When using a gate keepe r, specify its alias telephone num ber. Specify addre ...
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Ricoh 3245 - page 78
Using Inter net Fax Funct i ons 70 3 You can receive IP-Faxes in the same manne r as standard faxes. See p.50 “ Recep- tion ” Note ❒ To use IP-Fax funct ions, this machine must be connected to a LA N and set up corre ctly unde r “ S etting IP-Fax. ” See p.150 “ IP-Fax Settings ” , Facsimile Refe r- ence <Advanced Features> . ❒ ...
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Ricoh 3245 - page 79
IP-Fax F unction 71 3 - - - - Terminology ❖ ❖ ❖ ❖ H.323 A prot ocol tha t specif ies the co mpre ssion/deco mpression method of audio, images, and data files s e nt or r e ceived via one-to-on e communic ation ov er a LAN o r Inter net. ❖ ❖ ❖ ❖ SIP A c ommun icat ion co ntrol prot ocol fo r I ntern et tele phon e that util izes VoIP ...
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Ricoh 3245 - page 80
Using Inter net Fax Funct i ons 72 3 Sending by IP-Fax IP-Fax function uses TCP/IP (LAN or Internet), and t he same procedu res as the standar d fax functi on. Functions available in both standard and IP-Fax transmission can be used in generally same mann er. By co nnectin g your mac hine to a gateway (T. 38-compliant ) or gate- keeper, you can sen ...
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Ricoh 3245 - page 81
Sending by IP-Fax 73 3 Note ❒ When both the H .323 setting and SIP setting are set to ON under [ IP-Fa x Setting of Fax Initial Settings ] , [ Protocol ] appears . Press [ Protocol ] to s e le ct th e p ro - tocol you want to use. C C C C To ad d a de stinati on, pres s [ Add ] . If you do no t want to add a d esti- nation, pro ceed to Ste p E . ...
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Ricoh 3245 - page 82
Using Inter net Fax Funct i ons 74 3 Jupt erC2_Fa x_EN-F_ FM.book Pag e 74 T uesday, November 30 , 2004 2 :47 PM ...
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Ricoh 3245 - page 83
75 4. Programming Initial Setti ngs and Adjustments You can send i nformation to the ot her party wh en tran smitting or rece iving a fax message . Thi s infor mation is show n on the disp lay of the other ma - chine and pri nted as a rep o rt. The fo l- lowing information can be sent. Important ❒ You can co nfirm p rogram med set- tings from the ...
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Ricoh 3245 - page 84
Programming 76 4 Lim ita tion ❒ Own Name works only when the other machi ne is of the same manufacturer, and has the Own Name funct ion. Note ❒ You can use char acters, sym- bols, numbers, and spaces. ❒ You can register up to 20 char- acters as an Own Name. ❖ ❖ ❖ ❖ Own Fax Numb er (facsimile number of sender) The se nder's Own Fa ...
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Ricoh 3245 - page 85
Initia l Settin gs and Adjus tments 77 4 Programming an Own Na me A Press [ Own Name ] . B Press [ Own Name ] . C Enter an ow n name, and t hen press [ OK ] . Refe rence “ Ente ring Text ” , Genera l Set- ting s G uid e Programming an Own F ax Number A Press [ Own Fax Number ] . B Select line type to program. Note ❒ The displ ay differs de pe ...
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Ricoh 3245 - page 86
Programming 78 4 F F F F Pre ss [ Exit ] . G G G G Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Edit ing Note ❒ The following proc edure explains how to edit Own Name, as an ex- ample of edi ting. A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Pre ss [ Facsim ile Fea tu res ] . C C C C Ma ...
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Ricoh 3245 - page 87
Initia l Settin gs and Adjus tments 79 4 I I I I Pre ss [ Exit ] . J J J J Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Deleting Note ❒ The following proc edure explains how to delete Own Name, as an ex- ample of deleting. A A A A Pre ss th e { { { { User Tools/ Counter } } } } key. B B B B Pre ss [ Facsim ile ...
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Ricoh 3245 - page 88
Programming 80 4 G G G G Press [ Backspace ] or [ Delet e All ] , and pre ss [ OK ] . H H H H Pre ss [ Exit ] . I I I I Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display appears. Jupt erC2_Fa x_EN-F_ FM.book Pag e 80 T uesday, November 30 , 2004 2 :47 PM ...
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Ricoh 3245 - page 89
Programmin g Fax Destinati ons and Folder Desti nations in the Address Book 81 4 Programming Fax De stinations and Folder Desti nations in the Ad dress Boo k You can prog ram fax numbers , e-mail address es, IP -Fax numbe rs, and folder destinations using Address Book Manageme nt in the Administrato r Tools menu under System Settings. You can also ...
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Ricoh 3245 - page 90
Programming 82 4 Jupt erC2_Fa x_EN-F_ FM.book Pag e 82 T uesday, November 30 , 2004 2 :47 PM ...
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Ricoh 3245 - page 91
83 5. Troubleshooting Adjusting the Volume You ca n change t he volume o f the fo l- lowing sounds that the machine make s. ❖ ❖ ❖ ❖ On Hook Mode Heard when the { { { { On Hook Dial } } } } key is pressed. ❖ ❖ ❖ ❖ At Transmissi on Heard when the machi ne sends a message. ❖ ❖ ❖ ❖ At Reception Heard wh en the machine rece ives ...
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Ricoh 3245 - page 92
Troublesh ooting 84 5 E E E E Pre ss [ Lower ] or [ Louder ] for each item, and then press [ OK ] . Note ❒ You can hear the ac tual volume by pressing [ Check ] . ❒ If you press [ Cancel ] , the volu me setting is canceled . The display returns to that of step D . F F F F Pre ss th e { { { { User Tools/ Counter } } } } key. The standby display ...
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Ricoh 3245 - page 93
When the { Fa csimile } Key Is Lit in Red 85 5 When th e { { { { Facsimil e } } } } Key Is Lit in Red If thi s key is lit, press the key to enter t he facsi mile mod e. Then, r efer to t he table below and take the appropr i ate acti o n. Problem S olutions The paper output tray is ful l. Remove the paper from the tray . A facsi mile error has occu ...
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Ricoh 3245 - page 94
Troublesh ooting 86 5 When Toner Runs Out When the machi ne has run out of ton- er, t he sy mbol app ears on the displ ay. Note that even if there is no toner left, you can still send fax messages. Important ❒ The number of communi cations, that have been exec uted after the toner h as run out an d that auto- matically-output Journal has not list ...
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Ricoh 3245 - page 95
Error Mess ages and Their Meanings 87 5 Error Mes sages and Thei r Meanings If there is an error, one of the following me ssages may appear on the display. If other message appears, follow the message. Messa ge Causes a nd solutio ns You d o no t have the pr ivil eges to use this funct ion. Use of this function is restricted. Ask the ad- mini strat ...
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Ricoh 3245 - page 96
Troublesh ooting 88 5 Cannot s can to send fax mess age as scan ner is i n use f or other functio n. The Copy or Document S erver function is in u s e . T o c a n c e l t h e j o b i n p r o c e s s , d o t h e f o l l o w - ing, and then try faxin g again. Press [ Exi t ] , and then press the { { { { Copy } } } } or { { { { Doc- ument Se rver } } ...
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Ricoh 3245 - page 97
Error Mess ages and Their Meanings 89 5 Chec k whet her ther e are any netw ork pr oblems . [ 14-01 ] Cannot find th e DNS server, SMTP serve r or folder for transfer. • Check the DNS serv er's IP ad dress is cor- rectly programmed usi ng the Web Image Monitor . See the Web I mage Monitor' s Help. • Check the DNS serv er is corr ectly ...
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Ricoh 3245 - page 98
Troublesh ooting 90 5 Chec k whet her ther e are any netw ork pr oblems . [ 14-09 ] E-mail transmission wa s refused by SMTP au- thentication , POP before SMTP authentica tion or login authen tication of the PC in whic h the folder for transfer is speci fied. • Check the user na me and pass word for SMTP authenticati on or POP before SMTP auth en ...
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Ricoh 3245 - page 99
Error Mess ages and Their Meanings 91 5 Chec k whet her ther e are any netw ork pr oblems . [ 15-02 ] Cannot log on to the POP3 /IMAP4 serv er. • Check the user name a nd passw ord of the e-mai l acc oun t are corr ectly progr amm ed from File Tran sfer under System Settings . See “ File Tra nsfer ” , Net wor k G uide . You can also use the W ...
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Ricoh 3245 - page 100
Troublesh ooting 92 5 - - - - Out of pa per display message If the paper tray ru ns out of pape r, “ No pa per. Lo ad it . then p ress [ Ex- it ] . ” appears on the display, aski ng you to add mo re paper. Note ❒ If there is paper left in t he other paper trays, you can receive messages as usu- al, even if the message appears on t he display. ...
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Ricoh 3245 - page 101
Solving Probl ems 93 5 Solving P roblems This table lists some common problems and their solutions. Problem Causes and so lutions Reference Image background appears dirty when recei ved at the oth er en d. Im ages from the back page appear. Adjust scan densit y. p.32 “ Image Density (Con- trast) ” Printed or sent image contains spo ts. The ADF ...
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Ricoh 3245 - page 102
Troublesh ooting 94 5 Transmission i s possible, though rece iving is impossi - ble. The optional terminal adaptor setting is incorr ect. Check the setting. --- Receiving is possib le, though transmission is im possible. The optional terminal adaptor setting is incorr ect. Check the setting. --- When using On Hook Dial or Manual Dial, “ Re ceiv - ...
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Ricoh 3245 - page 103
Solving Probl ems 95 5 Transmission f ailed due to “ Exceeded max. E-mail size. ” error. If the e-ma il size sp ecified on the machin e is too large, the Inter net Fa x docu ment cann ot be sent. Set Max. E-mail Size to [ Off ] , or se t the maximu m e- mail size to a larger value. Then, re-send th e document. p.148 “ E-mail Se ttings ” , F ...
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Ricoh 3245 - page 104
Troublesh ooting 96 5 When Things D on't Go as Expect ed I Want... Operation Reference to cancel a Mem ory Transmis- sio n. If the origi n al is being scanned, pre ss [ Stop Scanning ] or the { { { { Clear/Stop } } } } key. p.23 “ Canceling a Mem ory Transmission ” If the original is b eing sent or if it is in standb y, press [ Change / St ...
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Ricoh 3245 - page 105
97 INDEX A Adjust ing The Vol ume , 83 At Dialing , 83 At Pr inting , 83 At Recept ion , 83 At Transmission , 83 On Hook Mode , 83 Aut hor ized Re cept ion , 55 Auto E-ma il Reception , 66 Auto Reception , 50 B Batch T ransmissi on , 54 BCC Trans mission , 57 Broadcasting Seq uence , 22 C Chain Di al , 54 Check Mod es key , 6 Clear Mo des key , 6 C ...
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Ricoh 3245 - page 106
98 EN USA B712-85 10 O On Hook Dial , 54 On Hook Dial ke y , 6 On indicator , 6 Operatio n switch , 6 Origin al Type , 30 , 31 Own Fax Number , 76 Deleti ng , 79 Editing , 78 Programming , 76 Own Name , 75 Deleti ng , 79 Editing , 78 Programming , 76 P Paus e , 35 Pause/Re dial key , 6 Pho to , 31 Placing Ori ginals , 13 Polling Re ception , 55 Pol ...
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Ricoh 3245 - page 107
Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Th ickness=80 µ m // Pages in book =104 // Print s cale=81% Gap (when printed at 81% s cale) = P ages in book × Paper thickness / 2 = 4. 160000 mm USA ❖ ❖ ❖ ❖ FCC Requirements 1. This equ ipment complie s with Part 68 of th e FCC rules and requirements ado pted by the ACTA. On the cover of th ...
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Ricoh 3245 - page 108
Paper t ype: OK Pr ince Eco G10 0(55kg), Paper Th ickness=80 µ m // Pages in book =104 // Print s cale=81% Gap (when printed at 81% s cale) = P ages in book × Paper thickness / 2 = 4. 160000 mm FAX Option Type 3245 Operating Instructi ons Facsimile Refer ence <Basic Features> B7128510 FAX Option Type 324 5 Operating Instructions Facsimile R ...
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