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Sharp MX-FR21U - page 1
MX-FR20U MX-FR21U Contents Introductio n ........ ................ ............. ............. ................ ............. ................ ............. ............. ........... 2 When the dat a secur ity kit is installed ............... ............. ................ ............. ................. ............ .. ... 4 ● System settin gs o ...
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Sharp MX-FR21U - page 2
1 W arranty While e v ery effort has been made to make this d ocument as accurate and helpful as possible , SHARP Corporation make s no warr anty of an y kind with regard to its content. All inf ormation included herein is subject to ch ang e without not ice. SHARP is not resp onsib le f or an y loss or damages , direct o r indirect, arising from o ...
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Sharp MX-FR21U - page 3
2 Intr oduction The data secu rity kit adds a security func tion to the SHARP Digital Full Color Printer/ SHARP Laser Pr inter . When the printer function of a SHARP Digital Full Color Printer/SHARP Laser Pr inter with the security function is used, the image data that is generated for the job is encrypted, and when the job is finished, the encr yp ...
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Sharp MX-FR21U - page 4
3 ■ About passw or ds f or the W eb page If an incorrec t "users" o r "admin" pa ssw ord is entered 3 times in a row when attemptin g to access the W eb pages of a machine th at has the data security kit installed, access to pages that require entr y of the "users" or "admin" pass word will be prohibited fo ...
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Sharp MX-FR21U - page 5
4 1 When the data security kit is installed When the data security kit is installe d, the icon appears on t he displa y . When the data security kit is installed, da ta remaining in the machine is automatically erased af ter each job . When data clearing begins , the f ollo wing message appears f or 6 seconds * . * The dur ation of the me ssage dis ...
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Sharp MX-FR21U - page 6
5 When the data securi ty kit is installed A uthority group registration screen When the data secu rity kit is installed, [Security] is added to the "A uthority Group Registrat ion" menu screen in the W eb page (administr ator). This screen is displa yed b y selecting "User Contro l" > "Auth ority Group List". When ...
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Sharp MX-FR21U - page 7
6 When the data security kit is installed ■ Confidential files of the print hold function If an incorrect pass word is entered 3 times in a row f or a specific confidential file, the file will be lock ed. T o unlock the file, use "Relea se Lock on Print-Hold Data Manipulation" (page 18 of this man ual). ■ File sear ch screen of print ...
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Sharp MX-FR21U - page 8
7 When the data securi ty kit is installed ■ FTP Pull Print When the FTP Pull Print function is used t o directly print a file on an FTP ser v er , a "User Name" and "P asswor d" must be entered when the FTP server is selected. When the data security kit is installe d, entr y will be lock ed for 5 minu tes if an incorrect &quo ...
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Sharp MX-FR21U - page 9
8 When the data security kit is installed ■ Procedure f or directly printing a file on an FTP ser ver (when user authentication is enabled) Y our user name and pass word must be en tered f ollowing selection of the FTP serve r that contains the file to be printe d from the display of the machine. When the FTP ser ver is select ed in step 2 of &qu ...
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Sharp MX-FR21U - page 10
9 2 System settings This section e xplains system sett ings that are related t o the security function. Using the System Settings (Administrator) F ollow the procedure in "SYSTEM SETTI NGS (ADMINISTRA T OR)" in "3. SYSTEM SETTINGS" of the Oper ation Guide to co nfigure the setting s in the system setting s (administrator). F or ...
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Sharp MX-FR21U - page 11
10 System settings *1 When user authent ication is enab led, a user canno t configure this setting e ven when the authority group giv es the user t he authority to configur e security settings . (This opera tion can only be perf or med by an administ rator .) *2 This will not appear when the product key is entered and the security function is enabl ...
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Sharp MX-FR21U - page 12
11 System settings Data Clearance Settings ■ Clear All Memory This program is used to manually clear all data fro m the mem or y and ha rd disk of th e machine . Note, how e v er , that the cer tain types of data are not cleared with this setting. Use "Clear User List Data" (pa ge 13 of this manual) to clear the f ollowing types of data ...
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Sharp MX-FR21U - page 13
12 System settings [Clear screen 3] The confirmation message "Clearing memory has been completed. Reboot is implemented." will appear . Select the [O K] ke y to restar t the mach ine. ■ Clear Print Hold Data This function is used to clea r data stored using the print hold f unction. Data whose proper ty is set to "Prot ect " o ...
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Sharp MX-FR21U - page 14
13 System settings ■ Clear User List Data This function is used to clear Use r Inf ormation, which cannot be cleared or initializ ed using "Clear All Memory" (page 11 of this manual) or "Re store F actor y Def aults" ( ➞ System Settings (Administrator) > "Stor ing/ Calling of System Se ttings" > "Restore ...
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Sharp MX-FR21U - page 15
14 System settings ■ P ower Up A uto Clear This function is used to automa tically clear all data in the machine when t he pow er s witch is tur ned on. The f ollo wing types of data can be cleared. ● All Memor y ● Print Hold Data(Including pr otec ted/confiden tial files) ● Job Status Jobs Comp leted List Select the chec kbox es of the dat ...
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Sharp MX-FR21U - page 16
15 System settings ■ Clearance Time Settings T o fur ther strengthe n the security settings , y ou can ha v e data clearing repeated a set number of time s in each area. Select the sele ct box of each item and select the number of times that you wish data clearing to be repeated. Whe n finished, select th e [OK] ke y . ● Number of Times Dat a C ...
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Sharp MX-FR21U - page 17
16 System settings Enable/Disab le Settings ■ Setting f or Print-Hold Disabling This program is used to restrict the filing modes of the pr int hold function. ● Select the checkbo x es of filing modes th at you wish to disable . When yo u hav e finished selecting the chec kbo x es , select the [OK] k ey . ● The proper ty of a file that is alr ...
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Sharp MX-FR21U - page 18
17 System settings ■ Disabling of Print Jobs Other Than Print Hold Job Printing in print mode other than from the operation panel of the machine ca n be prohibited. This setting can be used to pre v en t sensitiv e documents left on the output tra y from being tak en b y a third party , which could result in the leaking of sensitive inf or mation ...
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Sharp MX-FR21U - page 19
18 System settings Job Status Displa y Setting Y ou can select whether or not filenames of print jobs are displa yed in the job status scree n of the display . If you do n ot want to display this inf or mation, se lect the appro priat e checkbo xes . Release Loc k on Print-Hold Data Manipulation This function is used to re lease print hold files an ...
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Sharp MX-FR21U - page 20
19 3 Document Contr ol Setting Document contr ol The document control function is used to embed a document control pat tern on the paper when print job is pr inted. If a person attem pts to scan a docu ment with an em bedded docum ent control patt er n on a SHARP machine that has th e document cont rol function ena bled, the message "Do cument ...
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Sharp MX-FR21U - page 21
20 Document Control Setting Enabling the document contr ol function T o enable the document contr ol function, f ollow these steps . Press the [SYSTEM SETTINGS] ke y , then sele ct the [S ecurity Settings] key , and the [Document Cont rol Setting] k e y to displa y the document cont rol settings screen, and configure the set tings. When finished, s ...
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Sharp MX-FR21U - page 22
21 Document Control Setting ■ Settings related to Print Settings relat ed to print mode can be configured in the "Print" field of the document control setting screen. ● Document Contr ol Print Select (Select the printing method) Select the se lect box to display the list of items, and then select one of the items. Not Printing: The do ...
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Sharp MX-FR21U - page 23
22 Document Control Setting ■ Settings related to List Print mode Settings related to list print mode can be configured in the "List Print" field of the document contr ol setting screen. ● Document Contr ol Print Select (Select the printing method) Select the se lect box to display the list of items, and then select one of the items. ...
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Sharp MX-FR21U - page 24
23 Document Control Setting Using the document contr ol function When the document control f unction is used, a document control pattern is printed on the paper on which print jobs are printed. ■ P a ges on which a document co ntrol pattern is printed ● The document control pattern is pr inted on all pages output by a Sharp machine that has the ...
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Sharp MX-FR21U - page 25
24 Document Control Setting ■ Using the document contr ol function in List Print mode No special operation is re quired. When printing tak es place, a b lac k and white document control pattern is embedded according to the docume nt control functio n settings in the system settings. ■ Body te xt commands for E-mail Direct Print The command belo ...
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Sharp MX-FR21U - page 26
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